ONE for all – ALL IN ONE -

A platform for all cases!

IRISXtract for Documents (X4D) is THE software system for intelligent, automated document processing, for all types of documents. The product line of the IRISXtract system is designed to handle ALL your data capture needs, from the inbound mail, whether hardcopy paper or electronic, through the detailed capture of specific pieces of information from specific documents, such as AP Invoices or HR applications. The data that is captured from the documents can be either machine or handprinted. The system is composed of a number of different components, which you can select from to purchase. All the components of the system use the same engine, and each component can be installed either at the same time, or at various points in your project.
The Xtract product focuses on two critical business components: Business Process Solutions and Digital Mailroom Solutions.

The Business Process Solutions contain the Solution Packages, which cover in each case a solution for specific business processes, starting with the document classification in the mail room via automatic entry about checking all relevant data up to the final processing of the recorded information in the clients business system, as well as Enterprise Document Management system.

The Digital Mailroom Solutions are special solutions for classification, indexing and sorting of inbound documents. They can also contain the pre-configured Solution Packages Human Resources, Banking and Personalized Mail, whereby, in a second step, the rules for the extraction process are adapted to the specific client/project requirements. Furthermore our product components X4D, Solution Component Forms and Solution Component Capture Plus make the self-contained development of DM solutions possible.

The solution portfolio of Xtract system is comprised of the Solution Components (SCs) and the Solution Packages (SPs). Both product groups are based on the system platform X4D. The Solution Packages can be used from the very outset and incorporate, in each case, a complete solution for a certain business process: starting with document importation, and ranging from data extraction all the way to the subsequent transmission of the collected data into the EDP system for further processing. By using Solution Packages, it is possible to overcome media incompatibilities within the individual business processes. The parcelling up of ready-to-use packages has the advantage for the partner and/or client that the administrative and technical costs for the system implementation are low and the system can be put into productive operation at short notice. Moreover, the defined packages sustain maximum service quality

Minimal effort, maximal quality…
The Solution Packages (SPs) are available for the specific application processing: incoming invoice processing (SP Accounts Payable), in industry and commerce (SP Factoring), in the field of Human Resources (SP HR), for tax accountants (SP tax) and for the health system (SP Healthcare) as well as for order processing (SP Orders).

Additionally, I.R.I.S. increases its product portfolio with two new Solution Packages:
Solution Package Banking for the processing of incoming post in the financial area.
Solution Package Personalized Mail for the digitalization and classification of business post.

The Packages can be interlinked with one another as well as with the Solution Components without any complications or conflicts. As you can see in the Xtract system overview, all the processes within the system can be fully integrated into a single solution for the classification of the documents, capturing the data from the correct documents, and processing of all your documents, whether they be paper or electronic. Once the documents are processed, and data that needs to exported to specific business systems are exported, and the image of the documents are sent to the correct repository.
For detailed information about each of the Solution Packages, just click on the Solution Package, and you will be linked to the details for that Solution Package.

The Architecture of the IRISXtract product is graphically displayed as:

Overview:

Invoice reading

Various studies show that the cost of processing an invoice through its life cycle can be as much as $17 and that the use of modern digitisation, archiving and automatic encoding techniques can deliver considerable productivity gains, reducing costs by up to 50%.

IRISCapture for Invoices is a powerful invoice capture, indexing and recognition application. All key information from the header of your invoices and the totals, are automatically detected the data are extracted, checked and ready for import in your Accounting or Document management system.

The IRISCapture for Invoices does not support the

Features:

Automatic Invoice Processing
Automatic identification, recognition and indexing of paper and electronic invoices. This solution automatically extracts indexing information from single or multi-page invoices.

XML/CSV export and Invoice Viewer
IRISCapture for Invoices delivers all the indexes in an XML or a CSV file, as well as the original images of the invoices. Once exported, the invoices can always been viewed from any external application by calling the validation screen of IRISCapture for Invoices at the command line.

Drag-and-drop OCR
The "drag-and-drop OCR" reads any text on the invoice, avoiding to key in the data manually.

New Line Items and Split Booking Validation tools
With these new features and through IRISCapture Studio, you can now define your own validation screens and custom IRISCapture for Incoices to meet your most demanding requests. IRISCapture for Invoices can capture and extract only the specific data you need in order to supply more efficiently your ERP or Accounting Software.

No template design
You don’t need to design any template in order to recognize your invoices. IRISCapture for Invoices will automatically identify invoices and recognize their content.

No OCR engine training
The software doesn’t need to be trained on invoices. It is up and running directly after the installation.

Automatic location and recognition of key information
Based on sophisticated Artificial Intelligence algorithms, IRISCapture for Invoices will identify the key information of the invoice as the supplier, the date, the different amounts, etc. During the validation step of the process, this information will be prompted to the operator for validation or correction.

Recognize foreign invoices
IRISCapture for Invoices can recognize invoices from different countries. The validation rules as well as the recognized fields will be adapted to the country.

Support of multi-page invoices
IRISCapture for Invoices is able to find all the requested information on several pages when needed. During the validation step you can easily move to the different pages of the invoices.

Support of attachments
Sometimes when scanning invoice you want to attach one or more documents (for instance a copy of a contract or a delivery note). Attachments to your invoices are supported in IRISCapture for Invoices and can be viewed at the validation step.

Import signed PDFs
Invoices received in signed PDF format can be imported into IRISCapture for Invoices and processed together with scanned invoices according to the same workflow.

Recognition of electronic invoices
A more and more important number of companies now produce electronic invoices in order to facilitate the invoice handling. IRISCapture for Invoices can import various image formats (TIFF, JPEG, (signed) PDF files, etc.) and process them as the scanned invoices.

Drag-and-drop OCR in validation screens
If the information recognized by the software is not correct or not found, you can type in the information but we have added a drag-and-drop feature that will automatically introduce the information for you. Just highlight the information and the OCR engine will do the rest.

Solid database architecture
The product has a multi-user architecture based on an SQL-Database, which is installed during the setup process. For large-scale projects, IRISCapture for Invoices can also be installed to work on SQLBase or Oracle.

XML and CSV export
At the end of the workflow process, the recognized information as well as the link to the original images are stored in an XML file or a CSV file. Images are available in standard Tiff or JPEG format. These file formats allow easy integration with most accounting and ERP packages such as SAP, MBS-Navision, SAGE, etc.

Bitonal, Color and Dual Stream support
For dual stream images, it is possible to see the color or the black-and-white image at any time during the process. For some fields it could be more interesting to see the black-and-white image when using color dropout for example while for some other fields the color image would allow to better identify the characters.

Cross-field Data Validation
IRISCapture for Invoices applies validation rules for a first verification on a field based on the value of one or several other fields. If incoherent, the field background will be colored.

Complete integration with KODAK Capture Software
Through the optional I.R.I.S. FastLink module, IRISCapture for Invoices is completely integrated with KODAK Capture Software, the high-speed scanning solution of Kodak. All the imaging features of KODAK Capture software such dual-stream support, batch and document separation, indexing, blank page detection, etc. become available.

Product Requirements:

Scanner
- Via twain driver: directly drives most of the TWAIN compliant scanners including Kodak, Fujitsu, Canon, Panasonic and Böwe Bell&Howell scanners.
- Via I.R.I.S. FastLink: all scanners supported by KODAK Capture Software (black&white, color or dual- stream) (optional)

Workstation(s)
- Pentium IV 2GHz (recommended)
- 512Mb RAM (recommended)
- 500 MB hard-disk space for installation
- 17” screen
- Operating system: Windows XP/Windows 2000

Server
- SQL Database manager included (SQLBase or Oracle can also be used but need to be purchased and installed separately)
- Compatible Networks OS: Windows 2003/Windows 2000/Windows NT4, Unix*, Novell*, or Linux*

*Specific installation to be done by the client