IRIS IRISCapture for Invoices - 25,000 Images per Year
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Various studies show that the cost of processing an invoice
through its life cycle can be as much as $17 and that the use
of modern digitisation, archiving and automatic encoding techniques
can deliver considerable productivity gains, reducing costs by up to 50%.
IRISCapture for Invoices is a powerful invoice processing and recognition
application. All key information of your invoices are automatically
detected the data are extracted, checked and ready for import in your
Accounting, ERP or Workflow package
Automatic Invoice Processing
Automatic identification, recognition and indexing of paper
and electronic invoices. This solution automatically extracts indexing
information from single or multi-page invoices.
XML/CSV export and Invoice Viewer
IRISCapture for Invoices delivers all the indexes in an XML
or a CSV file, as well as the original images of the invoices. Once exported,
the invoices can always been viewed from any external application by calling the
validation screen of IRISCapture for Invoices at the command line.
The "drag-and-drop OCR" reads any text on the invoice,
avoiding to key in the data manually.
New Line Items and Split Booking Validation tools
With these new features and through IRISCapture Studio, you
can now define your own validation screens and custom IRISCapture for Incoices
to meet your most demanding requests. IRISCapture for Invoices can capture and
extract only the specific data you need in order to supply more efficiently your
ERP or Accounting Software.
No template design
You don’t need to design any template in order to recognize
your invoices. IRISCapture for Invoices will automatically identify invoices and
recognize their content.
No OCR engine training
The software doesn’t need to be trained on invoices. It is up
and running directly after the installation.
Automatic location and recognition of key information
Based on sophisticated Artificial Intelligence algorithms,
IRISCapture for Invoices will identify the key information of the invoice as the
supplier, the date, the different amounts, etc. During the validation step of
the process, this information will be prompted to the operator for validation or
Recognize foreign invoices
IRISCapture for Invoices can recognize invoices from
different countries. The validation rules as well as the recognized fields will
be adapted to the country.
Support of multi-page invoices
IRISCapture for Invoices is able to find all the requested
information on several pages when needed. During the validation step you can
easily move to the different pages of the invoices.
Support of attachments
Sometimes when scanning invoice you want to attach one or
more documents (for instance a copy of a contract or a delivery note).
Attachments to your invoices are supported in IRISCapture for Invoices and can
be viewed at the validation step.
Import signed PDFs
Invoices received in signed PDF format can be imported into
IRISCapture for Invoices and processed together with scanned invoices according
to the same workflow.
Recognition of electronic invoices
A more and more important number of companies now produce
electronic invoices in order to facilitate the invoice handling. IRISCapture for
Invoices can import various image formats (TIFF, JPEG, (signed) PDF files, etc.)
and process them as the scanned invoices.
Drag-and-drop OCR in validation screens
If the information recognized by the software is not correct
or not found, you can type in the information but we have added a drag-and-drop
feature that will automatically introduce the information for you. Just
highlight the information and the OCR engine will do the rest.
Solid database architecture
The product has a multi-user architecture based on an
SQL-Database, which is installed during the setup process. For large-scale
projects, IRISCapture for Invoices can also be installed to work on SQLBase or
XML and CSV export
At the end of the workflow process, the recognized
information as well as the link to the original images are stored in an XML file
or a CSV file. Images are available in standard Tiff or JPEG format. These file
formats allow easy integration with most accounting and ERP packages such as
SAP, MBS-Navision, SAGE, etc.
Bitonal, Color and Dual Stream support
For dual stream images, it is possible to see the color or
the black-and-white image at any time during the process. For some fields it
could be more interesting to see the black-and-white image when using color
dropout for example while for some other fields the color image would allow to
better identify the characters.
Cross-field Data Validation
IRISCapture for Invoices applies validation rules for a first verification on a
field based on the value of one or several other fields. If incoherent, the
field background will be colored.
Complete integration with KODAK Capture Software
Through the optional I.R.I.S. FastLink module, IRISCapture
for Invoices is completely integrated with KODAK Capture Software, the
high-speed scanning solution of Kodak. All the imaging features of KODAK Capture
software such dual-stream support, batch and document separation, indexing,
blank page detection, etc. become available.
- Via twain driver: directly drives most of the TWAIN compliant scanners
including Kodak, Fujitsu, Canon, Panasonic and Böwe Bell&Howell scanners.
- Via I.R.I.S. FastLink: all scanners supported by KODAK Capture Software
(black&white, color or dual-stream) (optional)
- Pentium IV 2GHz (recommended)
- 512Mb RAM (recommended)
- 500 MB hard-disk space for installation
- 17” screen
- Operating system: Windows XP/Windows 2000
- SQL Database manager included (SQLBase or Oracle can also be used but need to
be purchased and installed separately)
- Compatible Networks OS: Windows 2003/Windows 2000/Windows NT4, Unix*, Novell*,
*Specific installation to be done by the client