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Electronic Data Capture with a variety of OCR scanning solutions to meet the needs of any business or application.
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Electronic Data Capture
   

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Electronic Data Capture Guide

What is Electronic Data Capture?

What is Electronic Data Capture?

OCR stands for Optical Character Recognition and is the technology that allows software to interpret machine printed text on scanned images.

Electronic Data Capture Software uses OCR technology to automate data entry tasks involving machine printed forms. When the forms all have the same format, simple Zone OCR can be employed to convert specific regions of the page to usable data. Advanced data extraction software is also able to locate common data elements on forms with many different formats. The most common example of this is Invoice Processing, but data extraction can be done with any type of document.

Data extraction software can also be used to:

Who can benefit from data extraction software?

Who can benefit from data extraction software?

Any organization that must enter data in a database that comes from paper forms or electronic documents like Word, Excel and PDF files can get a very high return on investment by automating the data entry with data extraction software.

Depending on the type and volume of documents and data you have, the cost of the solution could range from a few hundred dollars to tens of thousands. A simple project could justify a software purchase to save only a few days of data entry time. A complex project with many different types of documents and unstructured data could need to offset hundreds of data entry hours to justify the expense.

Organizations that have many separate departments that perform data entry from documents can share the budget for data extraction software by re-using it for other projects. Your current project may not be big enough to justify the expense, but when combined with one or two others it would be.

How much do Electronic Data Capture systems cost?

How much do Electronic Data Capture systems cost?

As mentioned above, the biggest factor in the price of the system is the complexity and volume of the documents and data being captured. The total cost of a data extraction solution also includes several other items:

  • Time to install and configure the software
  • Recognition templates must be created for each data field
  • Data exports must be defined for each document template
  • User and administrator training
  • Labor required to verify the recognition results
  • IT infrastructure and maintenance costs

If you have an IT staff that is familiar with document scanning and OCR applications, it is possible to do most of the configuration and maintenance in-house. If not then it is highly recommended that you use our Consulting Services to guide you through the setup process.

Contact Us to get a professional analysis of your project requirements and a full time and cost estimate.

What is the typical data entry workflow?

What is the typical data entry workflow?

The process of converting a paper document to live data you can use is as follows:

  • Paper is are prepped for scanning (unfolded, staples removed, etc.)
  • Documents are scanned on a high-speed document scanner
  • Scanned images are recognized with OCR
  • Matching algorithms locate data elements within the text
  • Fields that fail validation checks are presented to the operators for manual review and correction
  • Once all errors are corrected, data is exported to final destination
How do I find out more?

How do I find out more?




 
Common Electronic Data Capture Applications

Virtually any document with data that must be keyed in can benefit from data extraction software.

  • Invoices, Purchase Orders & Statements
  • Health care documents (labs, EOBs)
  • Litigation support
  • Scientific research
  • Organize shared drive folders & files
  • SharePoint document migration
  • Contracts & agreements
  • Mortgage & financial documents
Benefits of OCR Data Capture

Automating data entry using OCR technology has many more benefits than just saving time on typing.

  • Cut data entry time/costs by up to 90%
  • Reduce error rates with validation rules
  • Enable remote data entry
  • Superior data entry ergonomics
  • Improved data security & privacy
  • Scanned documents are digitized and archived automatically
  • Electronic files can be processed in seconds with 100% accuracy
 
Electronic Data Capture & Capture Solutions

Solutions for Simple Documents

Simple documents have data elements in the same location on every page and can be automated with Zonal OCR.

Solutions for Complex Documents

Documents with many different possible layouts, unsorted documents that must be classfieid, or documents with tables and line item data that must be read.

  • ABBYY FlexiCapture is the most robust general purpose OCR data capture application available.
  • IRISXtract has preconfigured modules for accounts payable, human resources, healthcare, mailroom and other common configurations.
  • SimpleIndex uses pattern matching (RegEx) to locate data on different documents at a fraction of the cost of enterprise data capture applications.

Solutions for Electronic Documents

Although all of our data extraction solutions can be configured to read data from electronic documents, only SimpleIndex does this without first converting the document to an image and performing OCR on it. SimpleIndex is able to use the original text in MS Office and PDF files and extract data from it with complex pattern matching algorithms. This process is lightning fast and 100% accurate, and SimpleIndex is a low-cost application that any business can afford.

Enterprise Data Capture

Large companies with massive document capture and data entry projects should use these enterprise solutions that are designed to handle high volume jobs, multiple departments and workflows.

Search Results for Electronic Data Capture

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SMUA FlexiCapture 12 - Line Items (Tables/Repeating Groups) Item Details
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ABBYY SMUA FlexiCapture 12 - Line Items (Tables/Repeating Groups)

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ABBYY FlexiCapture is a powerful data capture and document processing solution from a world-leading technology vendor. It is designed to transform streams of documents of any structure and complexity into business-ready data. And its award-winning recognition technologies, automatic document classification, plus a highly scalable and customizable architecture, mean that it can help companies and organizations of any size to streamline their business processes, increase efficiency and reduce
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FlexiCapture 12 - Line Items (Tables/Repeating Groups) 30K PPY Item Details
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ABBYY FlexiCapture is a powerful data capture and document processing solution from a world-leading technology vendor. It is designed to transform streams of documents of any structure and complexity into business-ready data. And its award-winning recognition technologies, automatic document classification, plus a highly scalable and customizable architecture, mean that it can help companies and organizations of any size to streamline their business processes, increase efficiency and reduce
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FlexiCapture - Standalone - Fixed Form - 60K Pages Item Details
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ABBYY FlexiCapture -  Standalone - Fixed Form -  60K Pages

Fixed Form Only version of ABBYY FlexiCapture is no longer available. This record has been retained for maintenance and order history. Click Here for the current listing.

Overview

ABBYY FlexiCapture is a powerful data capture and document processing solution from a world-leading technology vendor. It is designed to transform streams of documents of any structure and complexity into business-ready data. And its award-winning recognition technologies, automatic document classification, plus a highly scalable and customizable architecture, mean that it can help companies and organizations of any size to streamline
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FlexiCapture On-Premise - Distributed - Subscription 50K Pages Item Details
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FlexiCapture for Invoices Cloud (FCIC) Up to 5K IPY/ 15K PPY Item Details
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Overview

ABBYY FlexiCapture is a powerful data capture and document processing solution from a world-leading technology vendor. It is designed to transform streams of documents of any structure and complexity into business-ready data. And its award-winning recognition technologies, automatic document classification, plus a highly scalable and customizable architecture, mean that it can help companies and organizations of any size to streamline their business processes, increase efficiency and reduce
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FlexiCapture On-Premise - Distributed - Subscription 100K Pages Item Details
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FlexiCapture for Invoices Cloud (FCIC) Up to 10K IPY/ 30K PPY Item Details
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FlexiCapture for Invoices - Standalone - Basic - Subscription - 20K IPY/60K PPY Item Details
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ABBYY FlexiCapture for Invoices - Standalone - Basic - Subscription - 20K IPY/60K PPY

capturing invoices with ABBYY FlexiCapture for Invoices in How to capture invoices.

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Overview

ABBYY FlexiCapture is a powerful data capture and document processing solution from a world-leading technology vendor. It is designed to transform streams of documents of any structure and complexity into business-ready data. And its award-winning recognition technologies, automatic document classification, plus a highly scalable and customizable architecture, mean that it can help companies and organizations of any size to streamline their business processes, increase efficiency and reduce
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FlexiCapture Cloud Base (FCC) PPY 50K Pages Item Details
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FlexiCapture for Invoices - Distributed - Subscription - Up to 30K IPY/ 90K PPY Item Details
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ABBYY FlexiCapture for Invoices - Distributed - Subscription - Up to 30K IPY/ 90K PPY

capturing invoices with ABBYY FlexiCapture for Invoices in How to capture invoices.

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FlexiCapture On-Premise - Distributed - Subscription 200K Pages Item Details
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ABBYY FlexiCapture for Invoices - Distributed - Total Invoice Count (TIC) - Up to 30K IPY/ 90K PPY

capturing invoices with ABBYY FlexiCapture for Invoices in How to capture invoices.

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FlexiCapture On-Premise - Distributed - PPY 100K Pages Item Details
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FlexiCapture On-Premise Standalone TPC 200K Pages Item Details
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ABBYY FlexiCapture On-Premise Standalone TPC 200K Pages

Overview

ABBYY FlexiCapture is a powerful data capture and document processing solution from a world-leading technology vendor. It is designed to transform streams of documents of any structure and complexity into business-ready data. And its award-winning recognition technologies, automatic document classification, plus a highly scalable and customizable architecture, mean that it can help companies and organizations of any size to streamline their business processes, increase efficiency and reduce
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FlexiCapture for Invoices - Distributed - Subscription - Up to 50K IPY/ 150K PPY Item Details
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ABBYY FlexiCapture for Invoices - Distributed - Subscription - Up to 50K IPY/ 150K PPY

capturing invoices with ABBYY FlexiCapture for Invoices in How to capture invoices.

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ABBYY FlexiCapture for Invoices - Distributed - Total Invoice Count (TIC) - Up to 50K IPY/ 150K PPY

capturing invoices with ABBYY FlexiCapture for Invoices in How to capture invoices.

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More info on Electronic Data Capture.

This page was designed to help you find Electronic Data Capture quickly and easily. Click Here to find Electronic Data Capture.

On-Site Support Available for much of the Eastern US
Online support available worldwide!

We will perform on-site installation and training services at any location within a 3 hour drive of one of our offices without charging extra for airfare.  However, our extensive online support options make on-site visits unnecessary for many applications.

From our headquarters in Knoxville, TN we are able to provide on-site service and support for East Tennessee (Knoxville, Oak Ridge, Maryville, Alcoa, Chattanooga, Nashville, Tri-Cities, Kingsport, TN), Western North Carolina (Asheville, Charlotte, Winston-Salem, Raleigh, Durham, NC), North Georgia (Atlanta, Athens, Augusta, GA), Western South Carolina (Greenville, Spartanburg, Columbia), North Alabama (Birmingham, Huntsville, AL), Eastern Kentucky (Louisville, Lexington, Georgetown, KY) Southern Ohio (Cincinnati, OH), and Southern Virginia (Bristol, Roanoke, Richmond, VA).

From our branch office in Boston we are able to provide on-site service and support for Massachusetts (Boston, Worcester, Springfield, MA), Rhode Island (Providence, Newport, RI), Connecticut (Hartford, New Haven, Bridgeport, Danbury, CT), Southern New Hampshire (Nashua, Manchester, NH), Eastern New York (New York City (NYC), Yonkers, Long Island, Albany, NY), New Jersey (Newark, Trenton, NJ) and Eastern Pennsylvania (Philadelphia, Allentown, Scranton, Wilkes-Barre, PA).

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Data Capture Software

Other Items in This Category:
data capture forms, data capture solution, how to capture data, what is data capture

Pages related to Electronic Data Capture:
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