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Question :
What is the least expensive document management solution?
 
Answer :
The most inexpensive document management solution is to use Windows folders and file names to organize your documents. However it is often difficult to maintain organizational standards without a capture and indexing process that forces users to maintain these standards. To automate the process of organizing files on your hard drive or network, we recommend the SimpleIndex capture solution which is designed to work with the Windows file system.

For many applications it is preferable to use a database to store and search index criteria for documents. This option is often faster and more robust than Windows with regard to what data can be linked to documents and how it can be searched. The most inexpensive solution of this type is SimpleSearch.

DiVA provides a very cost-effective solution for hosted document management. This allows you to access documents from anywhere without the need to purchase and manage server hardware.

For a thorough comparison of these and our other document management solutions, see our Document Management Comparison Guide.

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