 Batch scanning is the work it takes to get you to your goal of a
digital office. Automating this process as much as
possible is key to keeping costs low and ROI high.
For
example, if an OCR automation costs $3,000 to implement, but by
doing so you save a $15/hr employee 10 hours per week of data
entry, the feature has paid for itself in 20 weeks. There are
several ways to automate data entry from scanned documents:
- Barcodes coversheets provide all index information
needed to file automatically
- Barcodes on document identify one or more key values
- Zone OCR reads index value from text printed in a fixed
location on each page
- Database lookups are used to fill in matching fields
from a key value
-
 Full-Page OCR reads the text on the entire document,
making it searchable
The following have traditionally been the domain of
forms
processing applications, but lowered costs have made them
practical for high-volume batch scanning applications:
- Checkboxes are recognized to determine a selection
- Handprint fields can be read with ICR (Intelligent
Character Recognition)
- Dynamic OCR locates data elements that appear in
different locations on different pages
See the
Scanning Solutions Comparison page for a detailed list of
which programs have what automation features and more
information on choosing an imaging solution. |
