Document Scanning - Software for high-speed document scanning applications


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Document scanning software that automates the data entry associated with document indexing using zone OCR, OMR and barcode recognition. TWAIN and ISIS driver support and no monthly page count limits.

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One Stop Shopping for Desktop Scanning

ScanStore carries all of the top desktop batch scanning applications in one place. Our sales staff is familiar with each product, its features, advantages and limitations. We can provide live demos for any application using your actual documents so you can see exactly how they will work before you buy.

These solutions have affordable versions for small businesses, but can scale up to large service bureau operations as well. ScanStore can provide capture solutions for any size project. We also provide advanced OCR, forms processing and document management solutions.

Scanning Software Reviews & Comparisons

See the Scanning Solutions Comparison page for a detailed list of which programs have what automation features and more information on choosing an imaging solution.

You can read about an in-depth comparative evaluation of the top selling Desktop Batch Scanning applications in this exclusive Document Scanning Software Review.

Choosing a Scanning Solution

Document scanning is the work it takes to get you to your goal of a digital office. Automating this process as much as possible is key to keeping costs low and ROI high.

For example, if an OCR automation costs $3,000 to implement, but by doing so you save a $15/hr employee 10 hours per week of data entry, the feature has paid for itself in 20 weeks.

There are many ways to automate data entry from scanned documents:

Barcode coversheets provide all index information needed to file automatically
Barcodes on document identify one or more key pieces of data
Zone OCR reads index values from text printed in a fixed location on each page
Database lookups are used to fill in matching data from a key field
Full-Page OCR reads the text on the entire document, making it searchable

The following have traditionally been the domain of forms processing applications, but lowered costs have made them practical for high-volume batch scanning applications:

Checkboxes are recognized to determine a selection
Handprint fields can be read with ICR (Intelligent Character Recognition)
Dynamic OCR locates data elements that appear in different locations on different pages

Our document scannning experts will help you find the right software for your project from among all the top solutions, not just one or two. We will tailor your solution to your needs and design the most efficient and automated workflow possible. Please contact us for a consultation!

I need to...

-> Scan batches of documents to organized folders and files on my computer

Compare Batch Scanning Software

I should use...

SimpleIndex provides the easiest, lowest cost solution for batch scanning. It has powerful automation features like OCR, barcode recognition and 1-click processing for a fraction of the cost of similar systems.

Digitech PaperVision Capture is designed to distribute the scanning and indexing task to multiple workstations or across multiple sites. All jobs are coordinated on a web-based job server, allowing you to scan documents in New York, OCR them in Chicago, index them in Houston and upload them to a document management system in Los Angeles automatically.

Kofax Express, Kodak Capture Pro and DiamondVision have a variety of features, user interfaces and licensing options that are suitable for simple desktop scanning, high-volume batch scanning and distributed capture.

IRIS PowerScan is an affordable batch scanning application with basic indexing capabilities and a good interface for checking image quality as files are scanned.

Digitech PaperFlow is a good solution for scanning large quantities of documents in a multi-user environment. It has no monthly scan limitations and a variety of built-in exports to common document management systems. It is no longer being updated, but it's still available for existing customers or those that prefer it to PaperVision Capture.

-> Convert scanned documents to MS Word or PDF files I can edit or search

Compare OCR Software

The process of converting images to text is called OCR or Optical Character Recognition. ScanStore offers several of the most popular OCR products, including FineReader, ReadIRIS, OmniPage, CVision and TextBridge.

View our OCR Guide for more information about OCR applications.

Mac users: check out our OCR for Macintosh page.

For businesses, we recommend ABBYY FineReader Corporate because of its high accuracy, concurrent licensing, broad language support, stability, support for "Hot Folders" for background processing and responsive technical support staff.

The best choice for personal users is ReadIRIS. If you need a solution for under $200 we recommend ReadIRIS over TextBridge since the TextBridge engine is no longer being updated.

ABBYY Recognition Server and IRISDocument Server provide centralized OCR processing for anyone in your organization. Users simply copy images to network hot folders and complex OCR workflows can be performed automatically.

Digitech OCRFlow integrates with PaperFlow for high-volume OCR processing in a scanning department or service bureau. PaperVision Capture also has an OCR module for zone and full-text OCR.

If you only need to convert scanned images to searchable PDF files, CVision PDF Compressor and Maestro Recognition Server offer incredibly fast OCR processing speeds for a very competitive price. ABBYY PDF Transformer and Nuance PDF Transformer also offer low-cost searchable PDF-only OCR solutions.

-> Read hand-printed data from fixed format forms like applications and surveys

Compare Forms Processing & Data Capture Systems

ABBYY FlexiCapture is an industrial-strength handprint recognition and forms processing application that provides desktop and page-limited versions that are affordable for small businesses and do not require extensive technical training or scripting to configure.

FlexiCapture Distributed provides powerful processing for large data processing centers and service bureaus. The Distributed version divides data processing and verification among multiple users for data entry tasks that require very high volumes or multiple sites.

FormCliq for Surveys is an easy and inexpensive application for reading simple checkbox surveys. FormCliq is limited to recognizing check boxes, barcodes and one machine printed field only.

-> Read documents like Invoices and other files with common data coming from multiple sources in multiple formats

Compare Forms Processing & Data Capture Systems

ABBYY FlexiCapture lets you define complex document layout rules to find key information anywhere it appears on the page.

IRISXtract has pre-configured recognition solutions for accounts payable invoices, HR documents, digital mailroom and other common business document processes. IRISXtract is able to learn new documents dynamically, constantly improving recognition accuracy the longer you use it.

FormCliq Invoices is a low-cost invoice processing solution. It comes pre-configured for typical US invoices and can start processing out-of-the-box with minimal configuration.

SimpleIndex implements a simplified version of FlexiCapture's dynamic OCR for a fraction of the cost. SimpleIndex is designed to use dynamic OCR to automate batch scanning and is not recommended for applications with more than 10 data fields.

-> Operate a scanning service bureau to perform outsourced scanning services

Compare Batch Scanning Software

SimpleIndex and PaperFlow both provide broad scanning and indexing capabilities, as well as the ability to create searchable CDs you can distribute to clients. Neither program has any page per month limitations, unlike other products in that price range.

PaperFlow is more expensive, but provides better features for multi-user scanning and indexing environments and more built-in exports to a variety of document and content management solutions. SimpleIndex also has dynamic OCR and electronic file processing features that PaperFlow does not.

ABBYY Recognition Server and IRISPdf Server are a great way to add OCR and full-text indexing to your service offerings. These server-based OCR applications are easy to manage and designed to meet the needs of the most demanding applications.

Document Scanning FAQ Topics:

All FAQ Topics

	How do I know what software works with my scanner or what scanner works with my software?
	What is Kofax Virtual ReScan and do I need it?
	What scanners will scan directly to email?
	Can you use OCR to read data from documents if it is not in the same place on every page?
	What software is included with the purchase of a scanner?
	How do I keep a running count of the number of pages scanned?
	I use QuickBooks and want to attach scanned documents to records (Invoice, PO, etc.) in QuickBooks. What do I need to do this?
	Does ScanStore provide outsourced document scanning, OCR or forms processing services?
	What scanners will scan directly to a secure FTP server?
	What software do I need to do duplex (2-sided) scanning on a simplex (1-sided) scanner?
	How can I batch scan with SimpleOCR?
	I would like to have my images rotated automatically so all images are correctly oriented with the top side up. Is there software that can do this?
	How can I automatically print barcodes on mailing labels or separator sheets using data from a spreadsheet or database?
	Why do i get +'s in between every letter in my 3 of 9 barcode when Simpleindex reads the barcode?
	Is it possible to "batch" process a directory of documents?

All FAQ Topics

Top Scanning Software Resources

There are many types of document scanning software and finding the right one can be confusing. ScanStore has several original guides to help you find the right software for your project.

Comprehensive review of the top 6 desktop document scanning applications
Side-by-side feature comparison of document scanning and data capture applications
Side-by-side feature comparison of document management applications
Detailed guides for choosing a document scanning, document management, OCR or data capture application. Which is which? Click here!

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Document Imaging, Document Management Software, OCR Software, Scanning Software, ICR Software, Forms Processing Software, PDF Conversion, Imaging & OCR SDKs
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