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Document Scanning Software Guide
Document scanning is the work it takes to get you to your goal of a digital office. Automating this process as much as possible is key to keeping costs low and ROI high. For example, if an OCR automation costs $3,000 to implement, but by doing so you save a $15/hr employee 10 hours per week of data entry, the feature has paid for itself in 20 weeks There are many ways to automate data entry from scanned documents: Barcode coversheets provide all index information needed to file automatically Barcodes on document identify one or more key pieces of data Zone OCR reads index values from text printed in a fixed location on each page Database lookups are used to fill in matching data from a key field Full-Page OCR reads the text on the entire document, making it searchable The following have traditionally been the domain of forms processing applications, but lowered costs have made them practical for high-volume batch scanning applications: Checkboxes are recognized to determine a selection Handprint fields can be read with ICR (Intelligent Character Recognition) Dynamic OCR locates data elements that appear in different locations on different pages See the Scanning Solutions Comparison page for a detailed list of which programs have what automation features and more information on choosing an imaging solution.	Document Scanning Software FAQ Topics: All FAQ Topics How do I know what software works with my scanner or what scanner works with my software? What is Kofax Virtual ReScan and do I need it? Can you use OCR to read data from documents if it is not in the same place on every page? What software is included with the purchase of a scanner? I use QuickBooks and want to attach scanned documents to records (Invoice, PO, etc.) in QuickBooks. What do I need to do this? What scanners will scan directly to email? How do I keep a running count of the number of pages scanned? What software do i need to do duplex (2-sided) scanning on a simplex (1-sided) scanner? What scanners will scan directly to a secure FTP server? Does ScanStore provide outsourced document scanning, OCR or forms processing services? How can I batch scan with SimpleOCR? I would like to have my images rotated automatically so all images are correctly oriented with the top side up. Is there software that can do this? Why do i get +'s in between every letter in my 3 of 9 barcode when Simpleindex reads the barcode?
I need to... Batch document scanning Process handprint forms Process invoices & unstructured forms Operate a scanning service bureau OCR to Word or PDF -- Select to Jump -- -> Scan batches of documents to organized folders and files on my computer Compare Batch Scanning Software I should use... SimpleIndex provides the easiest, lowest cost solution for batch scanning.  It has powerful automation features like OCR, barcode recognition and 1-click processing for a fraction of the cost of similar systems. Digitech PaperFlow is a good solution for scanning large quantities of documents in a multi-user environment.  It has no monthly scan limitations and a variety of built-in exports to common document management systems. Digitech PaperVision Capture is designed to distribute the scanning and indexing task to multiple workstations or across multiple sites.  All jobs are coordinated on a web-based job server, allowing you to scan documents in New York, OCR them in Chicago, index them in Houston and upload them to a document management system in Los Angeles automatically. IRIS PowerScan is an affordable batch scanning application with basic indexing capabilities and a good interface for checking image quality as files are scanned. IRISCapture for Sort & Index will automatically recognize what type of document you are scanning and extract the keywords you need to file the document automatically. -> Read hand-printed data from fixed format forms like applications and surveys Compare Forms Processing & Data Capture Systems ABBYY FlexiCapture is an industrial-strength handprint recognition and forms processing application that provides desktop and page-limited versions that are affordable for small businesses and do not require extensive technical training or scripting to configure. FlexiCapture Distributed provides powerful processing for large data processing centers and service bureaus.  The Distributed version divides data processing and verification among multiple users for data entry tasks that require very high volumes or multiple sites. IRISCapture for Forms is a good solution for less demanding forms that do not require scripted validation rules.  It is easier to setup and use than FlexiCapture, but is not as accurate or feature-rich. FormCliq for Surveys is an easy and inexpensive application for reading simple checkbox surveys. FormCliq is limited to recognizing check boxes, barcodes and one machine printed field only. -> Read documents like Invoices and other files with common data coming from multiple sources in multiple formats Compare Forms Processing & Data Capture Systems ABBYY FlexiCapture lets you define complex document layout rules to find key information anywhere it appears on the page. FormCliq for Invoices is the easiest solution for scanning invoices available.  It automatically recognizes key invoice data like vendor name, invoice number, date, amount, etc. with very little configuration and training. IRISCapture for Invoices is a more robust solution than FormCliq but is also limited to the specific task of Invoice OCR.  IRISCapture is able to recognize key invoice data similar to FormCliq, but also has more advanced settings to help locate distinct data elements. SimpleIndex implements a simplified version of FlexiCapture's dynamic OCR for a fraction of the cost.  SimpleIndex is designed to use dynamic OCR to automate batch scanning and is not recommended for applications with more than 10 data fields. -> Operate a scanning service bureau to perform outsourced scanning services Compare Batch Scanning Software SimpleIndex and PaperFlow both provide broad scanning and indexing capabilities, as well as the ability to create searchable CDs you can distribute to clients.  Neither  program has any page per month limitations, unlike other products in that price range. PaperFlow is more expensive, but provides better features for multi-user scanning and indexing environments and more built-in exports to a variety of document and content management solutions.  SimpleIndex also has dynamic OCR and electronic file processing features that PaperFlow does not. Digitech PaperVision Capture is designed to distribute the scanning and indexing task to multiple workstations or across multiple sites.  All jobs are coordinated on a web-based job server, allowing you to scan documents in New York, OCR them in Chicago, index them in Houston and upload them to a document management system in Los Angeles automatically. ABBYY Recognition Server and IRISPdf Server are a great way to add OCR and full-text indexing to your service offerings.  These server-based OCR applications are easy to manage and designed to meet the needs of the most demanding applications. ScanStore also offers opportunities to earn dividends by offering our PaperVision, ViewWise and SimpleSearch document management solutions to your clients for their retrieval needs.  Check out our VAR Program for more information. -> Convert scanned documents to MS Word or PDF files I can edit or search   Compare OCR Software The process of converting images to text is called OCR or Optical Character Recognition.  ScanStore offers several of the most popular OCR products, including FineReader, ReadIRIS, OmniPage and TextBridge. View our OCR Guide for more information about OCR applications. MAC users: check out our OCR for Macintosh page. For businesses, we recommend ABBYY FineReader Corporate because of its high accuracy, concurrent licensing, broad language support, stability, support for "Hot Folders" for background processing and responsive technical support staff. The best choice for personal users is ReadIRIS.  If you need a solution for under $200 we recommend ReadIRIS over TextBridge since the TextBridge engine is no longer being updated. ABBYY Recognition Server and IRISPdf Server provide centralized OCR processing for anyone in your organization.  Users simply copy images to network hot folders and complex OCR workflows can be performed automatically. Digitech OCRFlow integrates with PaperFlow for high-volume OCR processing in a scanning department or service bureau.  PaperVision Capture also has an OCR module for zone and full-text OCR.