How to Compare Document Management Software:

There are two basic categories of content management solutions based on how they index and search documents:

1. Document Management Systems - use structured folder hierarchies and index values to organize documents.  Full-text searching is available, but primary search method is by keyword.  All files must have keyword indexes assigned during the scanning or importing process to be searchable.  Indexing can be done manually or automated with barcodes and zone OCR.
    
2. Enterprise Content Search - designed to operate more like Google Desktop for your shared network documents.  These applications read the document properties and body text to make them searchable.  It has the advantage of fully automating the indexing process, but can be more difficult to find specific documents in a search.

Indexed document management systems are better for specific types of documents that need to be looked up by specific criteria like an invoice number, customer ID, etc., while enterprise search systems are better for finding information hidden within mountains of semi-organized images and electronic documents.

Document management solutions fall into a few basic categories in terms of the type of search interface, security, licensing and business automation features they provide.

• License Type
  Named Workstation - each computer with the software installed requires a separate client license
  Concurrent Server Connection - each person simultaneously logged on to the system requires a separate client license
  Site License - the maximum number of users the server can support may connect to the system at once
• Features
  HIPAA - provides security and document access tracking features required by HIPAA for medical records use
  Workflow - automatically route documents from user to user for approvals and other business document processes
  COLD - stands for Computer Output to Laser Disc; processes batch print jobs from servers and mainframes as text documents
  Email - integrated regulatory-compliant email archiving solution available
• Price Range
  The lower price range represents the minimal, standalone configuration price.  The upper range represents the typical price of a system with several users, document types and/or optional components.
  
  Setup cost depends heavily on the desired level of service.  It is possible for knowledgeable users to install and configure most of these systems.  However there are many advantages to having our experts guide you through the process to ensure the system meets best practices for security and regulatory compliance, as well as taking full advantage of automation features that provide the high ROI.
  
  Pricing details and demo downloads are available when you create a ScanStore User Account.
  $ - 500-2,500
  $$ - 2,500-5,000
  $$$ - 5,000-10,000
  $$$$ - 10,000+

Please feel free to contact us for help deciding which document management solution is right for you!