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Side-by-side comparison of all the major document scanning and data capture features available in our imaging and forms processing solutions.
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These applications provide batch scanning capabilities for business documents, as well as forms processing and data entry automation.
These work with document management systems to provide access and security features required by HIPAA and other regulations.

More help at bottom of page

Product S/W Setup Licensing Platforms Exports Scanner Support File Type Support Barcode Zone OCR Dynamic OCR OMR Full Page OCR Handprint Forms ICR Bates Stamp Thumbnail
Review		 Database Lookup Our Likes Our Dislikes
Simple Software SimpleIndex $ $-$$ SimpleIndex & Imaging Suite components are licensed per workstation; ISIS, barcode & OCR are optional. No page limit. Windows 2000/XP/ 2003/Vista Organized folders/files, delimited text file, any ODBC or OleDB suppored database. Export add-ons for PaperVision and ViewWise. TWAIN included; SimpleISIS add-on for ISIS support; scheduled processing & coversheet printer for MFP support Unique automatic text processing of office files. Display & index TIFF, JPG, GIF, BMP, PDF, Office, sound, movies & OLE file formats. Index & rename any file on your computer. Barcode & Full versions; Coversheet application available for MFP indexing OCR & Full Versions OCR & Full Versions; no table support OCR & Full Versions OCR & Full Versions No Yes SimpleQC Add-on views thumbnails & previews any file on your network Yes Low cost and simple 1-click design make it a great solution for desktop, small office or distributed capture solutions. Unique dynamic OCR extracts index data from images, PDFs & office documents. Automated processing and easy integration using the command line interface. Limited capabilities in multi-user, high-volume scanning & indexing environments.  Text does not match with image in searchable PDF output, however any other OCR application can be used with SimpleIndex to create true Image+Text PDFs from indexed images.
Digitech Systems PaperFlow $-$$$ $-$$$ Per workstation; barcode & OCR are optional.  No page limit. Windows 2000/XP/ 2003 Wide variety of popular doc mgmt systems, CSV & ODBC databases ISIS & Kofax support Native TIFF & JPEG scanning. Exports to many image formats including PDF. No support for non-image formats. Barcode & Pro Versions OCR & Pro Versions No No OCRFlow Add-on No No QCFlow
Add-on		 Yes Affordable solution for high-volume, multi-user scanning environments. Direct output to many doc mgmt systems. Unlimited page processing. Cumbersome interface for single-user processing environments. Low error tolerance with Zone OCR.
DocuLex
Goby		 $$-$$$ $-$$ Per processing server; Electronic File Capture available in Pro version.  No page limit. Windows 2000/XP/ 2003 Organized folders/files & CSV index files Designed for use with MFPs, network scanners and faxes Black & White and Color image support. Output to PDF (with Image+Text) or multi-page TIFF. Barcode coversheets for pre-indexed MFP scanning No No Yes Yes No No No No Great solution for offices with MFPs and digital copiers that want to utilize them for scanning. Users print index sheets, place on documents and scans are filed automatically. Cannot QC review documents before filing. No support for document scanners. No Zone OCR or recognition of existing document barcodes.
DocuLex
Office Capture		 $$ $-$$ Per scanning workstation Windows 2000/XP/ 2003 Organized folders/files and CSV index files ISIS scanners Black & White and Color image support. Output to PDF (with Image+Text), JPEG, single or multi-page TIFF. No Yes No No Yes No Yes Yes No Fast, reasonably priced document capture solution.  Electronic bates stamping saves you from buying an imprinter. PDF Image+Text output.  No page limit on processing. Doculex software lacks elegance in its user interface design. Features are there, but it may take you a while to find them.  No Zone OCR in Office version.
DocuLex
Professional Capture		 $$$ $$-$$$ Per scanning workstation Windows 2000/XP/ 2003 Organized folders/files and CSV index files ISIS scanners Black & White and Color image support. Output to PDF (with Image+Text), JPEG, single or multi-page TIFF. Yes Yes No No Yes No Yes Yes No Customizable indexing forms help operators visualize the data they enter.  Fully featured, high-volume scanning for reasonable price with no page limit on processing. Doculex software lacks elegance in its user interface design. Features are there, but it may take you a while to find them.  Low error tolerance with Zone OCR.
Global 360
Imaging for Windows		 $ $ Per scanning workstation Windows 2000/XP/ 2003 Manually save individual scanned images TWAIN scanning Variety of image formats (TIFF, JPEG, GIF, BMP, etc.).  No support for PDF. No No No No Yes No No Yes (individual files only) No Very inexpensive application lets you scan, view, edit, annotate and OCR a variety of image formats.  Great for ad-hoc scanning and viewing of single documents. OCR is based on TextBridge engine and not as accurate as ReadIRIS for similar cost. Go with that if your goal is OCR. Not suitable for batch scanning either. No PDF.
ABBYY
FlexiCapture for Fixed Forms		 $$$-$$$$ $$-$$$$ Volume based licensing
(Desktop 3000 pages/month & unlimited; Enterprise 100k+ pages/month)		 Windows 2000/XP/ 2003 CSV, XML and ODBC databases; export scripts allow formatting on-the-fly TWAIN and ISIS scanning TIFF, PDF input; TIFF and optional PDF Image+Text output. Yes Yes No Yes Yes Yes No Yes Yes Fully-featured software to design and process forms and surveys filled out by hand. Very low cost of entry compared to other solutions. Uses unique dictionary algorithm to produce very high accuracy. Monthly page limits on Enterprise version, though this does lower the entry cost. No pre-configured solutions available for typical applications. ABBYY requires a signed NDA to get a demo.
ABBYY
FlexiCapture		 $$$$ $$-$$$$ Volume based licensing
(Desktop 3000 pages/month or unlimited 1-user; Enterprise 100k, 250k, 500k & 1M pages/month for multiple users)		 Windows 2000/XP/ 2003 CSV, XML and ODBC databases; export scripts allow formatting on-the-fly TWAIN and ISIS scanning TIFF, PDF input; TIFF and optional PDF Image+Text output. Yes Yes Yes; full support for tables and complex multi-page forms Yes Yes Yes No Yes Yes This program is perfect for applications like invoices, where similar data from many pages with various formats must be captured. It can produce huge ROI benefits for any data entry task. Much less complicated and expensive than other solutions, but just as powerful. Some of the FlexiLayout settings are less than intuitive, though this has greatly improved in version 8. Monthly page limits on Enterprise version. No pre-configured solutions available for typical applications. ABBYY requires a signed NDA to get a demo.
IRIS
 IRISCapture for Invoices		 $-$$$$ $-$$$ Annual volume based licensing starts at 3,000 images per year Windows 2000/XP/ 2003 CSV, XML TWAIN scanning; Kodak dual-stream color/b&w supported Input and output TIFF, JPEG or PDF; dual-stream b&w and color support. Yes Yes Yes; designed specifically for invoices No No No No No Yes IRIS has taken the common task of invoice processing and simplified the configuration process by tailoring it to this specific job. Most fields can be recognized and configured automatically based on samples.  Low- volume licenses makes cost of entry lowest for this type of application. Capture of line item data is not perfected. Pricing quickly adds up at higher processing volumes.  Not as accurate or robust as FlexiCapture.
Product S/W Setup Licensing Platforms Exports Scanner Support File Type Support Barcode Zone OCR Dynamic OCR OMR Full Page OCR Handprint Forms ICR Bates Stamp Thumbnail
QC Review		 Database Lookup Our Likes Our Dislikes
 

How to Compare Document Scanning Software:

ScanStore's document scanning solutions fall in to one or more of the following categories by function:

  1. Ad-hoc scanning of individual documents to files
  2. Desktop batch scanning of documents to network files or document management system
  3. High-volume, multi-user scanning of documents to document management system
  4. Automated indexing of documents from MFPs, network scanners or distributed capture
  5. Data entry automation applications that use handprint recognition and dynamic OCR to capture data from images

The key to efficient document scanning is using as many automation features as possible to eliminate manual indexing while making your documents fully searchable. The best way to do this is with barcodes, since these can be recognized with a very high rate of speed and accuracy and a very low possibility of false positives. Optical Character Recognition (OCR) can be used to read indexes from machine print on scanned images. It's not as fast and the recognition rate is not as high as barcodes, but it can be used on documents that were not designed with scanning in mind.

Efficient user interface design will also save you time in setting up, training and supporting the application, while providing the user with a more efficient interface for their daily work. For this reason the user experience should be strongly considered along with other features.

The features listed on the comparison chart are:

  • License Type
    Indicates whether the license is server or workstation based, and if any monthly page limits apply.
  • Platforms
    Virtually all batch scanning applications are limited to the Windows user environment.
  • Exports
    Indicates how index data can be exported. Keywords can be used to organize images into logical folders and filenames on your network, or exported to delimited text files for import into other software systems, or added directly to an ODBC or OleDB database.
  • Scanner Support
    Virtually all scanners support TWAIN drivers. ISIS drivers come with most document scanners available. Kofax means native support for Adrenaline image processing boards, which perform real-time image enhancement on scanned images.

    MFP support is provided by automatically processing images from a drop folder in the background. Any network-attached MFP, digital copier, scanner or fax machine can scan images to a network folder. These applications process these images without any user intervention. Printed barcode coversheets can be used to index documents prior to scanning, letting any user scan and index files.
  • File Type Support
    Lists type types of files the system can import, process and export. PDF Image+Text refers to the capability in PDFs to create a hidden text layer that is overlaid on the scanned image, letting the viewer search, highlight and copy the OCR text while viewing the image.
  • Features
    Barcode - recognizes the values of barcodes printed on scanned pages for automatic indexing
    Zone OCR - recognizes machine print text in pre-defined regions on the image for automatic indexing (Optical Character Recognition)
    Dynamic OCR - recognizes data that appears in different regions on the image for automatic indexing
    OMR - recognizes check box values (Optical Mark Recognition)
    Full Page OCR - recognizes all the text on the page to enable PDF Image+Text and other text-searchable or editable formats
    Handprint Forms ICR - recognizes constrained handprint in pre-defined form fields (Intelligent Character Recognition)
    Bates Stamp - stamps text and/or a sequential value on images, typically used in legal environments
    Thumbnail QC Review - view thumbnails of your scanned images to edit page order, rotate, fix or rescan images
    Database Lookup - use a key value to lookup a record in a database and populate additional index fields automatically
     
  • Price Range
    Most of the pricing options depend on the selected optional features and page count limitations, if any. The low price estimate is based on the minimum set of options. The high prices estimate is based on a configuration with all available options but without any additional workstations for multi-user processing.

    Setup cost depends heavily on the desired level of service.  It is possible for knowledgeable users to install and configure most of these systems.  However there are many advantages to having our experts guide you through the process to ensure the system is as fully automated as possible. The biggest cost in batch scanning is often the indexing process, and proper automation is key to getting the most ROI from your imaging software.

    Pricing details and demo downloads are available when you create a ScanStore User Account.
    $ - 100-2,500
    $$ - 2,500-5,000
    $$$ - 5,000-10,000
    $$$$ - 10,000+

Please feel free to contact us for help deciding which document scanning application is right for you!

 

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Imaging Software - ABBYY - Adobe, Digitech, DocuLex, Kodak, Kofax, Nuance, Simple Software, API & SDK
Document Imaging, Document Management, OCR Software, Scanning Software, ICR Software, Forms Processing, Batch Scanning, PDF Conversion