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Use Invoice Scanning to locate and extract data from invoices and automate accounts payable processing.
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Invoice Scanning
   

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Invoice Scanning Guide
What is Invoice Scanning?

What is Invoice Scanning?

OCR stands for Optical Character Recognition and is the technology that allows software to interpret machine printed text on scanned images.

Invoice Processing Software uses OCR technology and page layout analysis to automatically identify the common data elements in an invoice, such as vendor, date, amount, invoice number, line item data, etc.. Invoice Processing applications are built using the same technology as data extraction applications, but have been specifically configured to recognize Invoices since they are one of the most common documents that companies need to automate.

Who can benefit from Invoice Scanning software?

Who can benefit from Invoice Scanning software?

Any organization that receives a large number of vendor invoices on paper can benefit from invoice processing technology. The more data from each invoice that you are hand-keying into your accounting software the more benefit you can get from each page you automate.

Accounting firms and other companies that do outsourced accounts payable processing stand to gain the most return on investment from automation. It also has the benefit of on-shoring the data entry, providing additional security and piece of mind to your customers.

A robust OCR invoice processing solution becomes justifyable when you have over 1,000 invoices per month. When dealing with smaller volumes the potential return on investment does not justify investment in an enterprise solution. However, a simple document capture solution to digitize and store scanned invoices can still provide many benefits.

How much do Invoice Scanning systems cost?

How much do Invoice Scanning systems cost?

The total cost of a invoice processing solution includes several items:

  • Cost of the software
  • Time to install and configure the software
  • Training the software to recognize your particular vendors and invoice formats
  • Configure data export to your accounting solution
  • User and administrator training
  • Labor required to verify the recognition results
  • IT infrastructure and maintenance costs

Invoice Processing applications can be quite specialized and must be installed and configured by a certified professional. Once the initial configuration is complete, ongoing maintenance, including adding new vendor templates as needed, can be performed in-house or as part of an ongoing engagement with the ScanStore Professional Services team.

Contact Us to get a professional analysis of your project requirements and a full time and cost estimate.

What is the typical Invoice Scanning workflow?

What is the typical data entry workflow?

The process of converting a paper invoice to live data in your accounting system is as follows:

  • Paper is prepped for scanning (unfolded, staples removed, etc.)
  • Invoices are scanned on a high-speed document scanner
  • Scanned invoices are recognized with OCR
  • Relevant data is located using keywords & other layout elements
  • Questionable fields are displayed to a data entry operator for manual verification & correction
  • In advanced systems, corrected fields are used to train the template automatically so that data is captured correctly the next time
  • Once all errors are corrected, data is exported directly to your accounting software's database.
How do I find out more about Invoice Scanning?

How do I find out more?




 

Solutions for Invoice Scanning

Invoice Processing Invoice Processing solutions are grouped into 2 categories. Specialized Invoice Processing applications are pre-configured to handle just invoices. General purpose data capture applications can be configured to recognize all or part of the data from invoices but require you to specifically configure data capture rules for each vendor. Specialized applications are easier to configure and maintain, but general purpose applications cost less and can be configured for use in other document and data capture projects throughout the organization.

Compare Invoice Processing features side-by-side


Specialized Invoice Scanning

IRISXtract Invoice Scanning IRISExtract Accounts Payable is a market-leading Invoice Processing solution in Europe. ScanStore is proud to be the first US company to offer this cutting-edge solution. IRISXtract has incredibly powerful classification technology capable of extracting most invoice data (including line items) with minimal custom configuration and training. New vendors and recognition errors can be trained on-the-fly by users instead of programmers, constantly improving recognition rates and saving thousands in long-term costs. This technology is as powerful as any solution available in the US market with a very competitive price.


General Purpose Invoice Scanning

ABBYY FlexiCapture is a general purpose tool for locating and extracting data on any kind of document. It requires more time to configure than the invoice-specific applications, but it has far more flexibility. ABBYY FlexiCapture Invoice ProcessingThis flexibility can be handy in cases where industry-specific data must also be captured, like Bill of Lading numbers or Fuel Surcharges on trucking invoices. In cases where more detailed setup is required, FlexiCapture becomes much easier to configure than the IRIS solutions. FlexiCapture can also recognize table-formatted data on any document, including invoice line items.

Of course, if you can see the applications of data entry automation outside the accounts payable department, FlexiCapture has the robustness and scalability to be used throughout the organization. The Distributed version of FlexiCapture supports hundreds of scanning, recognition, verification and administration stations that can be located all over the globe.

FlexiCapture Invoice Scanning with QuickBooks Video

This video shows how FlexiCapture can be used with the SimpleQB QuickBooks data importer to provide a complete Invoice Processing solution for QuickBooks. Though the focus of this video is on the QuickBooks integration, it demonstrates how invoices are recognized, verified and exported with FlexiCapture. Invoice data exports to more advanced accounting packages can be done directly from FlexiCapture.



Simple Software's SimpleIndex can also be used to recognize key data on invoices as well as many other types of documents. SimpleIndex Invoice Processing With SimpleIndex it is possible to OCR invoice header data such as Vendor, Invoice Number, Date, Amount, etc., though it cannot read line item data. SimpleIndex has no page count limits and a very low price, making it one of the best deals on Invoice Processing. It also has the unique ability to use existing text from MS Office and PDF documents, creating a unique solution for extracting data from electronic documents without OCR.

Simple Software also developed the SimpleQB QuickBooks Data Importer that can take the output from SimpleIndex or any other Invoice Processing available and receive them in QuickBooks automatically.

SimpleIndex Invoice Scanning with QuickBooks Integration Video

This low-cost solution is perfect for QuickBooks users that don't require line item data. It uses SimpleQB QuickBooks Importer to import the recognized data and create the transactions.

Using Screen Scraping OCR to Capture Invoices

With SimpleIndex it is also possible to use screen scraping OCR to index invoices automatically by reading the data entry screens from your accounting software. In this scenario, invoices are data entered in the acccounting system normally, then SimpleIndex uses OCR to read the key values from the data entry screen and files the invoice automatically. The result is that data entry times are improved slightly while invoices are digitally archived without any additional effort.

This approach has several advanatages:

  • Configuration and training takes hours not weeks
  • Scanned images are indexed with no extra work
  • All the advantages of digital docs--security, searching, sharing, etc.
  • Use all the data validation features of your software
  • No flipping through paper documents
  • Operator keeps eyes on the screen and hands on the keyboard
  • Data entry can be done remotely
  • Data entry performance improves and files are archived at the same time

Search Results for Invoice Scanning

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Featured ABBYY Forms Processing Software

FlexiCapture 10 - Standalone - (Fixed Form) - 60K Pages/Year Item Details
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ABBYY FlexiCapture 10 - Standalone -  (Fixed Form) - 60K Pages/Year

its powerful algorithm for intelligent document classification and selective processing approach, ABBYY FlexiCapture serves as a single entry point for all kind of paper documents, including forms (questionnaires, tests, insurance forms, tax returns, etc.), semi-structured documents (invoices, purchase orders, waybills, etc.) and unstructured documents (letters, contracts, articles, etc.). It automatically analyzes all incoming documents in a batch according to their type - for example: questionnaires, invoices, contracts and magazine articles in a single stream - and processes them appropriately according to predefined rules.


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FlexiCapture 10 - Distributed - (Fixed Form) - 60K Pages/Year Item Details
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ABBYY FlexiCapture 10 - Distributed -  (Fixed Form) - 60K Pages/Year

its powerful algorithm for intelligent document classification and selective processing approach, ABBYY FlexiCapture serves as a single entry point for all kind of paper documents, including forms (questionnaires, tests, insurance forms, tax returns, etc.), semi-structured documents (invoices, purchase orders, waybills, etc.) and unstructured documents (letters, contracts, articles, etc.). It automatically analyzes all incoming documents in a batch according to their type - for example: questionnaires, invoices, contracts and magazine articles in a single stream - and processes them appropriately according to predefined rules.


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FlexiCapture 10 Standalone - (Fixed Form) - Unlimited Pages - Dual Core only Item Details
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ABBYY FlexiCapture 10 Standalone - (Fixed Form) - Unlimited Pages - Dual Core only

its powerful algorithm for intelligent document classification and selective processing approach, ABBYY FlexiCapture serves as a single entry point for all kind of paper documents, including forms (questionnaires, tests, insurance forms, tax returns, etc.), semi-structured documents (invoices, purchase orders, waybills, etc.) and unstructured documents (letters, contracts, articles, etc.). It automatically analyzes all incoming documents in a batch according to their type - for example: questionnaires, invoices, contracts and magazine articles in a single stream - and processes them appropriately according to predefined rules.


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FlexiCapture 10 Distributed - (Fixed Form) - 120K Pages/Year Item Details
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ABBYY FlexiCapture 10 Distributed - (Fixed Form) - 120K Pages/Year

its powerful algorithm for intelligent document classification and selective processing approach, ABBYY FlexiCapture serves as a single entry point for all kind of paper documents, including forms (questionnaires, tests, insurance forms, tax returns, etc.), semi-structured documents (invoices, purchase orders, waybills, etc.) and unstructured documents (letters, contracts, articles, etc.). It automatically analyzes all incoming documents in a batch according to their type - for example: questionnaires, invoices, contracts and magazine articles in a single stream - and processes them appropriately according to predefined rules.


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FlexiCapture 10 Standalone - (Full) - 60K Pages/Year Item Details
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ABBYY FlexiCapture 10 Standalone - (Full) - 60K Pages/Year

its powerful algorithm for intelligent document classification and selective processing approach, ABBYY FlexiCapture serves as a single entry point for all kind of paper documents, including forms (questionnaires, tests, insurance forms, tax returns, etc.), semi-structured documents (invoices, purchase orders, waybills, etc.) and unstructured documents (letters, contracts, articles, etc.). It automatically analyzes all incoming documents in a batch according to their type - for example: questionnaires, invoices, contracts and magazine articles in a single stream - and processes them appropriately according to predefined rules.


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- ABBYY

FlexiCapture 10 Standalone - (Full) - 120K Pages/Year Item Details
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ABBYY FlexiCapture 10 Standalone - (Full) - 120K Pages/Year

its powerful algorithm for intelligent document classification and selective processing approach, ABBYY FlexiCapture serves as a single entry point for all kind of paper documents, including forms (questionnaires, tests, insurance forms, tax returns, etc.), semi-structured documents (invoices, purchase orders, waybills, etc.) and unstructured documents (letters, contracts, articles, etc.). It automatically analyzes all incoming documents in a batch according to their type - for example: questionnaires, invoices, contracts and magazine articles in a single stream - and processes them appropriately according to predefined rules.


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Featured IRIS Forms Processing Software

IRISCapture for Invoices - Unlimited Images per Year Item Details
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IRIS IRISCapture for Invoices - Unlimited Images per Year

Overview:

Invoice reading

Various studies show that the cost of processing an invoice through its life cycle can be as much as $17 and that the use of modern digitisation, archiving and automatic encoding techniques can deliver considerable productivity gains, reducing costs by up to 50%.

IRISCapture for Invoices is a powerful invoice processing and recognition application.  All key information of your invoices are automatically detected the data are extracted, checked and ready for import in your Accounting, ERP or Workflow package

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IRISCapture for Invoices - 100,000 Images per Year Item Details
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IRIS IRISCapture for Invoices - 100,000 Images per Year

Overview:

Invoice reading

Various studies show that the cost of processing an invoice through its life cycle can be as much as $17 and that the use of modern digitisation, archiving and automatic encoding techniques can deliver considerable productivity gains, reducing costs by up to 50%.

IRISCapture for Invoices is a powerful invoice processing and recognition application.  All key information of your invoices are automatically detected the data are extracted, checked and ready for import in your Accounting, ERP or Workflow package

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- IRIS

IRISXtract for Documents - up to 30K Pages per year Item Details
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IRIS IRISXtract for Documents - up to 30K Pages per year

for all types of documents. The product line of the IRISXtract system is designed to handle ALL your data capture needs, from the inbound mail, whether hardcopy paper or electronic, through the detailed capture of specific pieces of information from specific documents, such as AP Invoices or HR applications. The data that is captured from the documents can be either machine or handprinted. The system is composed of a number of different components, which you can select from to purchase. All the components of the system use the same engine, and each component can be installed either at the same time, or at various points in your project.
The Xtract product focuses on two critical business components: Business Process Solutions and Digital Mailroom
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ABBYY Forms Processing Software

HUD Settlement Statement Form Template for FlexiCapture Item Details
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ABBYY HUD Settlement Statement Form Template for FlexiCapture

who need to automate data entry from HUD Settlement Statement forms can use this recognition template to get an out-of-the-box solution using ABBYY FlexiCapture.

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UB04 Form Template for FlexiCapture Item Details
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ABBYY UB04 Form Template for FlexiCapture

who need to automate data entry from UB04 forms can use this recognition template to get an out-of-the-box solution using ABBYY FlexiCapture.

The UB04 Form is often associated with the CMS 1500 Form. ScanStore has preset templates available for both forms. You can also find out more about claims forms and the software to process them on our special Claims Processing Automation Software page.

This video shows the process of recognizing and extracting data from UB04 forms using FlexiCapture:

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CMS 1500 (HCFA 1500) Form Template for FlexiCapture Item Details
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ABBYY CMS 1500 (HCFA 1500) Form Template for FlexiCapture

care providers who need to automate data entry from CMS 1500 (previously HCFA 1500) forms can use this recognition template to get an out-of-the-box solution using ABBYY FlexiCapture. ABBYY FlexiCapture Full (desktop or distributed) is required to use this template.

The CMS 1500 Form is often associated with the UB04 Form. ScanStore has preset templates available for both forms. You can also find out more about claims forms and the software to process them on our special Claims Processing Automation Software page.

This video shows the process of recognizing and extracting data from
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FlexiCapture 10 Distributed - (Full) - 60K Pages/Year Item Details
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ABBYY FlexiCapture 10 Distributed - (Full) - 60K Pages/Year

its powerful algorithm for intelligent document classification and selective processing approach, ABBYY FlexiCapture serves as a single entry point for all kind of paper documents, including forms (questionnaires, tests, insurance forms, tax returns, etc.), semi-structured documents (invoices, purchase orders, waybills, etc.) and unstructured documents (letters, contracts, articles, etc.). It automatically analyzes all incoming documents in a batch according to their type - for example: questionnaires, invoices, contracts and magazine articles in a single stream - and processes them appropriately according to predefined rules.


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FlexiCapture Discount Item Details Add to Cart
$9540.00
ABBYY FlexiCapture Discount

its powerful algorithm for intelligent document classification and selective processing approach, ABBYY FlexiCapture 10.0 serves as a single entry point for all kind of paper documents, including forms (questionnaires, tests, insurance forms, tax returns, etc.), semi-structured documents (invoices, purchase orders, waybills, etc.) and unstructured documents (letters, contracts, articles, etc.). It automatically analyzes all incoming documents in a batch according to their type - for example: questionnaires, invoices, contracts and magazine articles in a single stream - and processes them appropriately according to predefined rules.

Any Documents — Any Industries

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FlexiCapture 10 Distributed - (Fixed Form) - 300K Pages/Year Item Details
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ABBYY FlexiCapture 10 Distributed - (Fixed Form) - 300K Pages/Year

its powerful algorithm for intelligent document classification and selective processing approach, ABBYY FlexiCapture serves as a single entry point for all kind of paper documents, including forms (questionnaires, tests, insurance forms, tax returns, etc.), semi-structured documents (invoices, purchase orders, waybills, etc.) and unstructured documents (letters, contracts, articles, etc.). It automatically analyzes all incoming documents in a batch according to their type - for example: questionnaires, invoices, contracts and magazine articles in a single stream - and processes them appropriately according to predefined rules.


more...

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- ABBYY

FlexiCapture 10 Distributed - (Full) - 120K Pages/Year Item Details
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ABBYY FlexiCapture 10 Distributed - (Full) - 120K Pages/Year

its powerful algorithm for intelligent document classification and selective processing approach, ABBYY FlexiCapture serves as a single entry point for all kind of paper documents, including forms (questionnaires, tests, insurance forms, tax returns, etc.), semi-structured documents (invoices, purchase orders, waybills, etc.) and unstructured documents (letters, contracts, articles, etc.). It automatically analyzes all incoming documents in a batch according to their type - for example: questionnaires, invoices, contracts and magazine articles in a single stream - and processes them appropriately according to predefined rules.


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FlexiCapture 10 Distributed - (Fixed Form) - 600K Pages/Year Item Details
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ABBYY FlexiCapture 10 Distributed - (Fixed Form) - 600K Pages/Year

its powerful algorithm for intelligent document classification and selective processing approach, ABBYY FlexiCapture serves as a single entry point for all kind of paper documents, including forms (questionnaires, tests, insurance forms, tax returns, etc.), semi-structured documents (invoices, purchase orders, waybills, etc.) and unstructured documents (letters, contracts, articles, etc.). It automatically analyzes all incoming documents in a batch according to their type - for example: questionnaires, invoices, contracts and magazine articles in a single stream - and processes them appropriately according to predefined rules.


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- ABBYY

FlexiCapture 10 Distributed - (Fixed Form) - 1.2M Pages/Year Item Details
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ABBYY FlexiCapture 10 Distributed - (Fixed Form) - 1.2M Pages/Year

its powerful algorithm for intelligent document classification and selective processing approach, ABBYY FlexiCapture serves as a single entry point for all kind of paper documents, including forms (questionnaires, tests, insurance forms, tax returns, etc.), semi-structured documents (invoices, purchase orders, waybills, etc.) and unstructured documents (letters, contracts, articles, etc.). It automatically analyzes all incoming documents in a batch according to their type - for example: questionnaires, invoices, contracts and magazine articles in a single stream - and processes them appropriately according to predefined rules.


more...

- ABBYY Web Page
- More Info/Brochure
- Login for Demos
- Forms Processing
- ABBYY

FlexiCapture 10 Distributed - (Full) - 300K Pages/Year Item Details
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ABBYY FlexiCapture 10 Distributed - (Full) - 300K Pages/Year

its powerful algorithm for intelligent document classification and selective processing approach, ABBYY FlexiCapture serves as a single entry point for all kind of paper documents, including forms (questionnaires, tests, insurance forms, tax returns, etc.), semi-structured documents (invoices, purchase orders, waybills, etc.) and unstructured documents (letters, contracts, articles, etc.). It automatically analyzes all incoming documents in a batch according to their type - for example: questionnaires, invoices, contracts and magazine articles in a single stream - and processes them appropriately according to predefined rules.


more...

- ABBYY Web Page
- More Info/Brochure
- Login for Demos
- Forms Processing
- ABBYY

FlexiCapture 10 Distributed - (Fixed Form) - 3M Pages/Year Item Details
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ABBYY FlexiCapture 10 Distributed - (Fixed Form) - 3M Pages/Year

its powerful algorithm for intelligent document classification and selective processing approach, ABBYY FlexiCapture serves as a single entry point for all kind of paper documents, including forms (questionnaires, tests, insurance forms, tax returns, etc.), semi-structured documents (invoices, purchase orders, waybills, etc.) and unstructured documents (letters, contracts, articles, etc.). It automatically analyzes all incoming documents in a batch according to their type - for example: questionnaires, invoices, contracts and magazine articles in a single stream - and processes them appropriately according to predefined rules.


more...

- ABBYY Web Page
- More Info/Brochure
- Login for Demos
- Forms Processing
- ABBYY

FlexiCapture 10 Distributed - (Full) - 600K Pages/Year Item Details
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ABBYY FlexiCapture 10 Distributed - (Full) - 600K Pages/Year

its powerful algorithm for intelligent document classification and selective processing approach, ABBYY FlexiCapture serves as a single entry point for all kind of paper documents, including forms (questionnaires, tests, insurance forms, tax returns, etc.), semi-structured documents (invoices, purchase orders, waybills, etc.) and unstructured documents (letters, contracts, articles, etc.). It automatically analyzes all incoming documents in a batch according to their type - for example: questionnaires, invoices, contracts and magazine articles in a single stream - and processes them appropriately according to predefined rules.


more...

- ABBYY Web Page
- More Info/Brochure
- Login for Demos
- Forms Processing
- ABBYY

FlexiCapture 10 Distributed - (Full) - 1.2M Pages/Year Item Details
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ABBYY FlexiCapture 10 Distributed - (Full) - 1.2M Pages/Year

its powerful algorithm for intelligent document classification and selective processing approach, ABBYY FlexiCapture serves as a single entry point for all kind of paper documents, including forms (questionnaires, tests, insurance forms, tax returns, etc.), semi-structured documents (invoices, purchase orders, waybills, etc.) and unstructured documents (letters, contracts, articles, etc.). It automatically analyzes all incoming documents in a batch according to their type - for example: questionnaires, invoices, contracts and magazine articles in a single stream - and processes them appropriately according to predefined rules.


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IRIS Forms Processing Software

IRISCapture for Forms Pro - 50,000 Images per Year (USB Dongle) Item Details
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IRIS IRISCapture for Forms Pro - 50,000 Images per Year (USB Dongle)

Product description

For the intelligent recognition of your documents.
IRISCapture Pro for Forms is an intelligent software suite that automatically captures, sorts and identifies all types of documents and forms entering a company or organization, irrespective of their size, layout and content.


It further extracts the documents’ relevant data using I.R.I.S.’s in-house recognition technologies: OCR for machine printed information, ICR for hand-printed data, OMR
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IRISCapture for Invoices - 3,000 Images per Year Item Details
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IRIS IRISCapture for Invoices - 3,000 Images per Year

Overview:

Invoice reading

Various studies show that the cost of processing an invoice through its life cycle can be as much as $17 and that the use of modern digitisation, archiving and automatic encoding techniques can deliver considerable productivity gains, reducing costs by up to 50%.

IRISCapture for Invoices is a powerful invoice processing and recognition application.  All key information of your invoices are automatically detected the data are extracted, checked and ready for import in your Accounting, ERP or Workflow package

more...

- IRIS Web Page
- More Info/Brochure
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- Forms Processing
- IRIS

IRISCapture for Forms Pro - 100,000 Images per Year (USB Dongle) Item Details
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IRIS IRISCapture for Forms Pro - 100,000 Images per Year (USB Dongle)

Product description

For the intelligent recognition of your documents.
IRISCapture Pro for Forms is an intelligent software suite that automatically captures, sorts and identifies all types of documents and forms entering a company or organization, irrespective of their size, layout and content.


It further extracts the documents’ relevant data using I.R.I.S.’s in-house recognition technologies: OCR for machine printed information, ICR for hand-printed data, OMR
more...

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More info on Invoice Scanning.

This page was designed to help you find Invoice Scanning quickly and easily. Click Here to find Invoice Scanning.

On-Site Support Available for much of the Eastern US
Online support available worldwide!

We will perform on-site installation and training services at any location within a 3 hour drive of one of our offices without charging extra for airfare.  However, our extensive online support options make on-site visits unnecessary for many applications.

From our headquarters in Knoxville, TN we are able to provide on-site service and support for East Tennessee (Knoxville, Oak Ridge, Maryville, Alcoa, Chattanooga, Nashville, Tri-Cities, Kingsport, TN), Western North Carolina (Asheville, Charlotte, Winston-Salem, Raleigh, Durham, NC), North Georgia (Atlanta, Athens, Augusta, GA), Western South Carolina (Greenville, Spartanburg, Columbia), North Alabama (Birmingham, Huntsville, AL), Eastern Kentucky (Louisville, Lexington, Georgetown, KY) Southern Ohio (Cincinnati, OH), and Southern Virginia (Bristol, Roanoke, Richmond, VA).

From our branch office in Boston we are able to provide on-site service and support for Massachusetts (Boston, Worcester, Springfield, MA), Rhode Island (Providence, Newport, RI), Connecticut (Hartford, New Haven, Bridgeport, Danbury, CT), Southern New Hampshire (Nashua, Manchester, NH), Eastern New York (New York City (NYC), Yonkers, Long Island, Albany, NY), New Jersey (Newark, Trenton, NJ) and Eastern Pennsylvania (Philadelphia, Allentown, Scranton, Wilkes-Barre, PA).

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Current Category:
Invoice Processing

Other Items in This Category:
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