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CATEGORIES Imaging Software Document Management   CompuThink   DocuLex   Digitech   Ricoh   Simple Software

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Document Management Software Guide

Document management systems let businesses store and search digital documents, whether they are scanned images or MS Office documents, PDF files or CAD drawings.  Some have a web-based interface to let you view files online, while others have an installed client application for better speed and functionality.  All of these solutions require a central database and storage server to hold the files and index information used for searching. These document management systems typically require several days to plan, install, configure and train users.  This is time well spent, as implementing document management correctly means completely changing how your organization works with its records. More information and side-by-side feature comparisons are available on our Document Management Software Comparison page.

I need to... I should use... Create a document management system to store, search and view my documents         Compare Document Management Solutions Digitech PaperVision and CompuThink ViewWise both provide fully featured, HIPAA-compliant document management systems that are scalable to be affordable enough for small businesses yet powerful enough to support hundreds of users.  Each offers some benefits that the other does not. View our Comparison Chart to see all the differences. PaperVision includes a customizable application for searching and viewing, as well as a web interface.  WorkFlow and Report Mangement (COLD) modules enhance your ROI by automating document processes and eliminating pre-printed forms. PaperVision XPress offers a similar search interface as PaperVision Enterprise at a lower cost, without the extra scalability, security and options. ViewWise is unique in that it is Java-based and can run on Windows/SQL Server as well as Novell, UNIX and Linux operating systems and Oracle database servers. ViewWise also has several key differences in the layout of its client window that many users prefer, including a folder view for browsing documents. We recommend using SimpleIndex to do scanning and indexing with either of these systems. SimpleIndex is designed to interface directly with both PaperVision and ViewWise, providing a simple, low-cost automatic scanning front-end. SimpleIndex also includes a low-cost searching and viewing application that can be used for basic document management tasks.  Use SimpleIndex as a standalone document management system, or add  SimpleSearch to let you search and view documents on other workstations.  SimpleSearch is a fraction of the price of other document retrieval applications. DocuLex WebSearch is a little different in that it automatically indexes all the content of your documents folders, similar to Google Desktop.  Users on the network can search on values in filenames, file properties or document contents.  Users access files on a website that can be made available anywhere in the world.  WebSearch is available in single user, 10 user and unlimited licenses. Use a web-based document management system to give secure access to documents via the Internet Compare Document Management Solutions Digitech PaperVision provides a web interface with its document management server.  This lets you host your own documents online, or you can use their ImageSilo hosted solution.  ImageSilo is more feature-rich than DocumentMall, but at a higher monthly cost. CompuThink ViewWise web clients are also available, giving you full access to document management functions over the web.  No hosted solution is available for ViewWise. DocuLex WebSearch has desktop, 10-user and unlimited versions that provide a basic web search and viewing interface for documents.  Good for single users, small offices, ASPs and documents that must be accessed by anonymous web users. Ricoh DocumentMall is a reasonably priced hosted solution based on EMC Documentum's Enterprise Content Management platform. Scan batches of documents for importing into a document management system   Compare Batch Scanning Software SimpleIndex has direct exports to the PaperVision and ViewWise batch import format, adding a 1-click scanning interface and powerful dynamic OCR to these systems. Digitech PaperFlow is the recommended scanning interface for PaperVision.  It has built-in exports to virtually any document management system, so it can be used no matter which one you choose.  PaperFlow is more suitable for multi-user scanning and indexing configurations, while SimpleIndex is better for desktop or distributed capture scenarios. DocuLex Goby lets you automatically file images scanned with MFPs and digital copiers, as does SimpleIndex.