Document Archiving Guide by ScanStore

Document Archiving Guide

I need to...

I should use...

Scan batches of documents to organized folders and files on my computer

SimpleIndex provides the easiest, lowest cost solution for this type of scan job. It has powerful automation features like OCR, barcode recognition and 1-click processing for a fraction of the cost of similar systems.

Digitech PaperFlow is a good solution for scanning large quantities of documents in a multi-user environment. It has no monthly scan limitations and a variety of built-in exports to common document management systems.

DocuLex Goby lets you automatically file images scanned with MFPs and digital copiers, as does SimpleIndex.

Convert scanned documents to MS Word or PDF files I can edit or search

Compare OCR Software

This process is called OCR or Optical Character Recognition. We sell several of the most popular OCR products, including OmniPage, FineReader, ReadIRIS and TextBridge. We also have our own OCR toolkit for developers, SimpleOCR.

MAC Users can use ReadIRIS for Mac or OmniPage X for Mac.

Digitech OCRFlow integrates with PaperFlow for high-volume OCR processing. ABBYY Recognition Server provides centralized OCR processing for large organizations based on a per-processor server license.

We recommend ABBYY FineReader Corporate because of its concurrent licensing scheme, broad language support and support for "Hot Folders" for background processing.

Create a document management system to store, search and view my documents

Compare Document Management Solutions

Digitech PaperVision and CompuThink ViewWise both provide fully featured, HIPAA-compliant document management systems that are scalable to be affordable enough for small businesses yet powerful enough for the Fortune 500. Each offers some benefits that the other does not. View our Comparison Chart to see all the differences.

PaperVision includes a customizable application for searching and viewing, as well as a web interface. WorkFlow and Report Mangement (COLD) modules enhance your ROI by automating document processes and eliminating pre-printed forms.

PaperVision XPress offers a similar search interface as PaperVision Enterprise at a lower cost, without the extra scalability, security and options.

ViewWise is unique in that it is Java-based and can run on Windows/SQL Server as well as Novell, UNIX and Linux operating systems and Oracle database servers. ViewWise also has several key differences in the layout of its client window that many users prefer, including a folder view for browsing documents.

We recommend you use SimpleIndex to do scanning and indexing with either of these systems. SimpleIndex is designed to interface directly with both PaperVision and ViewWise, providing a simple, low-cost automatic scanning front-end.

SimpleIndex also includes a low-cost searching and viewing application that can be used for basic document management tasks. Use SimpleIndex as a standalone document management system, or add SimpleSearch to let you search and view documents on other workstations. SimpleSearch costs 10-25% of the price of other document retrieval applications.

DocuLex WebSearch is a little different in that it automatically indexes all the content of your documents folders, similar to Google Desktop. Users on the network can search on values in filenames, file properties or document contents. Users access files on a website that can be made available anywhere in the world. WebSearch is available in single user, 10 user and unlimited licenses.

Read hand-printed data from fixed-format forms like applications and surveys

Forms Processing Handprint Recognition

Compare Forms Processing & Data Capture Systems

ABBYY FormReader is the first industrial-strength handprint recognition and forms processing application that also provides a desktop version that is affordable for small businesses and does not require extensive technical training or scripting to configure.

Use FormReader to automate any data entry task where data is filled out on a form and typed into a database. Surveys, applications, business reply mail and tests are just some the examples.

FormReader Enterprise provides powerful processing for large data processing centers and service bureaus. Enterprise divides data processing and verification among multiple users for data entry tasks ranging from 30,000 forms per month to over a million.

Read documents like Invoices and other files with common data coming from multiple sources in multiple formats

Compare Forms Processing & Data Capture Systems

ABBYY FormReader with FlexiCapture Studio lets you define complex document layout rules to find key information anywhere it appears on the page. SimpleIndex lets you use regular expression templates and dictionary files to extract key fields from OCR text.

SimpleIndex implements a simplified version of FlexiCapture's dynamic OCR for a fraction of the cost. FlexiCapture is a great deal versus comparable enterprise solutions like AnyDoc or Kofax.

IRISCapture for Invoices provides a much easier to configure solution for the specific task of processing invoice data. IRISCapture is able to recognize key elements common to invoices, such as date, invoice number, total, etc. automatically, saving you days of highly technical configuration.

Use an online, hosted document management solution to give access to documents via the web

Compare Document Management Solutions

Ricoh DocumentMall is a reasonably priced hosted solution based on EMC Documentum's Enterprise Content Management platform.

Digitech PaperVision provides a web interface with its document management server. This lets you host your own documents online, or you can use their ImageSilo hosted solution. ImageSilo is more feature-rich than DocumentMall, but at a higher monthly cost.

DocuLex WebSearch has a small office (10 user) and unlimited user versions that provides web-based access to documents using your in-house servers and a Google Desktop style search interface.

CompuThink ViewWise web clients are also available, giving you full access to document management functions over the web. No hosted solution is available for ViewWise.

Operate a scanning service bureau to perform outsourced scanning services

Compare Batch Scanning Software

SimpleIndex and PaperFlow both provide broad scanning and indexing capabilities, as well as the ability to create searchable CDs you can distribute to clients. Neither program has any page per month limitations, unlike other products in that price range.

PaperFlow is more expensive, but provides better features for multi-user scanning and indexing environments and more built-in exports to a variety of document and content management solutions. SimpleIndex also has dynamic OCR and electronic file processing features that PaperFlow does not.

ScanStore also offers opportunities to earn dividends when you sell PaperVision and SimpleSearch to your clients for their retrieval needs.

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View the main Document Archiving page.

Top Search Results for Document Archiving

On-Site Support Available for much of the Eastern US Online support available worldwide!

Click Here to find Document Archiving.

Click Here to find Document Archiving.

On-Site Support Available for much of the Eastern US
Online support available worldwide!