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Use our Document Indexing guide to quickly find the right solution for your project.
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ICR forms processing software
Document Indexing Software Guide

One Stop Shopping for Desktop Scanning

ScanStore carries all of the top desktop batch scanning applications in one place. Our sales staff is familiar with each product, its features, advantages and limitations. We can provide live demos for any application using your actual documents so you can see exactly how they will work before you buy.

These solutions have affordable versions for small businesses, but can scale up to large service bureau operations as well. ScanStore can provide capture solutions for any size project. We also provide advanced OCR, forms processing and document management solutions.

<!-- Document Scanning -->Document Indexing Software Review Article

Scanning Software Reviews & Comparisons

See the Scanning Solutions Comparison page for a detailed list of which programs have what automation features and more information on choosing an imaging solution.

You can read about an in-depth comparative evaluation of the top selling Desktop Batch Scanning applications in this exclusive Document Indexing Software Review.

Choosing a Scanning Solution

Document scanning is the work it takes to get you to your goal of a digital office. Automating this process as much as possible is key to keeping costs low and ROI high.

For example, if an OCR automation costs $3,000 to implement, but by doing so you save a $15/hr employee 10 hours per week of data entry, the feature has paid for itself in 20 weeks.

There are many ways to automate data entry from scanned documents:

  • Barcode coversheets provide all index information needed to file automatically
  • Barcodes on document identify one or more key pieces of data
  • Zone OCR reads index values from text printed in a fixed location on each page
  • Database lookups are used to fill in matching data from a key field
  • Full-Page OCR reads the text on the entire document, making it searchable

The following have traditionally been the domain of forms processing applications, but lowered costs have made them practical for high-volume batch scanning applications:

  • Checkboxes are recognized to determine a selection
  • Handprint fields can be read with ICR (Intelligent Character Recognition)
  • Dynamic OCR locates data elements that appear in different locations on different pages

Our document scannning experts will help you find the right software for your project from among all  the top solutions, not just one or two. We will tailor your solution to your needs and design the most efficient and automated workflow possible. Please contact us for a consultation!


I need to…

-> Scan batches of documents to organized folders and files on my computer

SimpleIndex <!-- document scanning -->Document Indexing barcode OCR software  IRIS PowerScan Batch <!-- Document Scanning -->Document Indexing  Kofax Express Desktop & Distributed Capture  Digitech Systems Document Management Software  Kodak Capture Professional <!-- Document Scanning -->Document Indexing  OfficeGemini DiamondVision Scanning OCR Software

Compare Batch Scanning Software

I should use…

SimpleIndex provides the easiest, lowest cost solution for batch scanning.  It has powerful automation features like OCR, barcode recognition and 1-click processing for a fraction of the cost of similar systems.

Digitech PaperVision Capture is designed to distribute the scanning and indexing task to multiple workstations or across multiple sites.  All jobs are coordinated on a web-based job server, allowing you to scan documents in New York, OCR them in Chicago, index them in Houston and upload them to a document management system in Los Angeles automatically.

Kofax Express, Kodak Capture Pro and DiamondVision have a variety of features, user interfaces and licensing options that are suitable for simple desktop scanning, high-volume batch scanning and distributed capture.

IRIS PowerScan is an affordable batch scanning application with basic indexing capabilities and a good interface for checking image quality as files are scanned.

Digitech PaperFlow is a good solution for scanning large quantities of documents in a multi-user environment.  It has no monthly scan limitations and a variety of built-in exports to common document management systems. It is no longer being updated, but it's still available for existing customers or those that prefer it to PaperVision Capture.


The process of converting images to text is called OCR or Optical Character Recognition.  ScanStore offers several of the most popular OCR products, including FineReader, ReadIRIS, OmniPage, Cvision and TextBridge.

View our OCR Guide for more information about OCR applications.

Mac users: check out our OCR for Macintosh page.

For businesses, we recommend ABBYY FineReader Corporate because of its high accuracy, concurrent licensing, broad language support, stability, support for "Hot Folders" for background processing and responsive technical support staff.

The best choice for personal users is ReadIRIS.  If you need a solution for under $200 we recommend ReadIRIS over TextBridge since the TextBridge engine is no longer being updated.

ABBYY Recognition Server and IRISDocument Server provide centralized OCR processing for anyone in your organization.  Users simply copy images to network hot folders and complex OCR workflows can be performed automatically.

Digitech OCRFlow integrates with PaperFlow for high-volume OCR processing in a scanning department or service bureau.  PaperVision Capture also has an OCR module for zone and full-text OCR.

If you only need to convert scanned images to searchable PDF files, Cvision PDF Compressor and Maestro Recognition Server offer incredibly fast OCR processing speeds for a very competitive price. ABBYY PDF Transformer and Nuance PDF Transformer also offer low-cost searchable PDF-only OCR solutions.



ABBYY FlexiCapture is an industrial-strength handprint recognition and forms processing application that provides desktop and page-limited versions that are affordable for small businesses and do not require extensive technical training or scripting to configure.

FlexiCapture Distributed provides powerful processing for large data processing centers and service bureaus.  The Distributed version divides data processing and verification among multiple users for data entry tasks that require very high volumes or multiple sites.

FormCliq for Surveys is an easy and inexpensive application for reading simple checkbox surveys. FormCliq is limited to recognizing check boxes, barcodes and one machine printed field only.


ABBYY FlexiCapture lets you define complex document layout rules to find key information anywhere it appears on the page.

IRISXtract has pre-configured recognition solutions for accounts payable invoices, HR documents, digital mailroom and other common business document processes. IRISXtract is able to learn new documents dynamically, constantly improving recognition accuracy the longer you use it.

FormCliq Invoices is a low-cost invoice processing solution. It comes pre-configured for typical US invoices and can start processing out-of-the-box with minimal configuration.

SimpleIndex implements a simplified version of FlexiCapture's dynamic OCR for a fraction of the cost.  SimpleIndex is designed to use dynamic OCR to automate batch scanning and is not recommended for applications with more than 10 data fields.



-> Operate a scanning service bureau to perform outsourced scanning services

Digitech Systems Document Imaging Software
ABBYY FlexiCapture Form Invoice Handprint OCR Software IRISXtract Invoice Digital Mailroom OCR Solution
SimpleIndex <!-- document scanning -->Document Indexing barcode OCR software Kofax Express Desktop & Distributed Capture
Kodak Capture Professional <!-- Document Scanning -->Document Indexing
OfficeGemini DiamondVision Scanning OCR Software

Compare Batch Scanning Software

SimpleIndex and PaperFlow both provide broad scanning and indexing capabilities, as well as the ability to create searchable CDs you can distribute to clients.  Neither  program has any page per month limitations, unlike other products in that price range.

PaperFlow is more expensive, but provides better features for multi-user scanning and indexing environments and more built-in exports to a variety of document and content management solutions.  SimpleIndex also has dynamic OCR and electronic file processing features that PaperFlow does not.

Digitech PaperVision Capture is designed to distribute the scanning and indexing task to multiple workstations or across multiple sites.  All jobs are coordinated on a web-based job server, allowing you to scan documents in New York, OCR them in Chicago, index them in Houston and upload them to a document management system in Los Angeles automatically.

ABBYY Recognition Server and IRISPdf Server are a great way to add OCR and full-text indexing to your service offerings.  These server-based OCR applications are easy to manage and designed to meet the needs of the most demanding applications.

Kofax Express, Kodak Capture Pro and DiamondVision have a variety of features, user interfaces and licensing options that are suitable for simple desktop scanning, high-volume batch scanning and distributed capture.


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Search Results for Document Indexing

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Featured Digitech Document Scanning Software

PaperVision Capture Desktop Item Details
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Digitech PaperVision Capture Desktop

code engine to create any process you need to boost productivity.

Control Your Most Critical Business Records

  • Create crystal-clear images with electronic image cleanup while scanning.
  • Ensure compliance with regulations by tracking every action performed on a document.
  • Export documents to a variety of programs including ImageSilo®, PaperVision® Enterprise, and Microsoft® SharePoint®.

Save Money with Powerful Document Capture

  • Scan as much as you want without throttling your scanner's speed or incurring extra fees based on the number of documents.
  • Save time and space by eliminating paper files and filing cabinets.
  • Leverage your existing scanning equipment to convert paper documents into electronic
    more...

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Featured OfficeGemini Document Scanning Software

Diamond Vision - Desktop Edition Item Details
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OfficeGemini Diamond Vision - Desktop Edition

up on a backlog of converting paper files to electronic images.

Diamond Vision improves the business process of organizations by capturing images and data and transforming them into organized searchable information, and then sending them to any document management system or database. Diamond Vision offers a wide range of compatibility with document management systems, database storage applications, scanners and other capture devices, and image cleanup and processing solutions.

Companies who use Diamond Vision to scan their own paperwork or to scan other’s paperwork as a service are able to track costs, productivity, and profitability with a detailed reporting tool that runs and
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Diamond Vision - Enterprise Edition Item Details
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OfficeGemini Diamond Vision - Enterprise Edition

up on a backlog of converting paper files to electronic images.

Diamond Vision improves the business process of organizations by capturing images and data and transforming them into organized searchable information, and then sending them to any document management system or database. Diamond Vision offers a wide range of compatibility with document management systems, database storage applications, scanners and other capture devices, and image cleanup and processing solutions.

Companies who use Diamond Vision to scan their own paperwork or to scan other’s paperwork as a service are able to track costs, productivity, and profitability with a detailed reporting tool that runs and
more...

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Featured Simple Software Document Scanning Software

SimpleIndex Basic Item Details Add to Cart
$500.00
Simple Software SimpleIndex Basic

Overview:

SimpleIndex
® is a fully featured document capture, indexing/tagging and retrieval system.  It is completely automated, allowing complicated scan jobs to be run from an icon on your desktop, which makes it as simple as possible for users.  It is easy to set up yet open enough to allow you to configure even the most complex jobs.  Its unique features and flexibility all at a low cost make it ideal for any business whether scanning paper documents or organizing electronic ones into a quick and simple retrieval system. 


more...

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SimpleIndex Barcode Item Details Add to Cart
$800.00
Simple Software SimpleIndex Barcode

Overview:

SimpleIndex
® is a fully featured document capture, indexing/tagging and retrieval system.  It is completely automated, allowing complicated scan jobs to be run from an icon on your desktop, which makes it as simple as possible for users.  It is easy to set up yet open enough to allow you to configure even the most complex jobs.  Its unique features and flexibility all at a low cost make it ideal for any business whether scanning paper documents or organizing electronic ones into a quick and simple retrieval system. 


more...

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SimpleIndex OCR Item Details Add to Cart
$900.00
Simple Software SimpleIndex OCR

Overview:

SimpleIndex
® is a fully featured document capture, indexing/tagging and retrieval system.  It is completely automated, allowing complicated scan jobs to be run from an icon on your desktop, which makes it as simple as possible for users.  It is easy to set up yet open enough to allow you to configure even the most complex jobs.  Its unique features and flexibility all at a low cost make it ideal for any business whether scanning paper documents or organizing electronic ones into a quick and simple retrieval system. 


more...

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SimpleIndex Barcode Server 1M Item Details Add to Cart
$1300.00
Simple Software SimpleIndex Barcode Server 1M

Overview:

SimpleIndex
® is a fully featured document capture, indexing/tagging and retrieval system.  It is completely automated, allowing complicated scan jobs to be run from an icon on your desktop, which makes it as simple as possible for users.  It is easy to set up yet open enough to allow you to configure even the most complex jobs.  Its unique features and flexibility all at a low cost make it ideal for any business whether scanning paper documents or organizing electronic ones into a quick and simple retrieval system. 


more...

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- More Info/Brochure
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- Document Scanning
- Simple Software

SimpleIndex Full Item Details Add to Cart
$1350.00
Simple Software SimpleIndex Full

Overview:

SimpleIndex
® is a fully featured document capture, indexing/tagging and retrieval system.  It is completely automated, allowing complicated scan jobs to be run from an icon on your desktop, which makes it as simple as possible for users.  It is easy to set up yet open enough to allow you to configure even the most complex jobs.  Its unique features and flexibility all at a low cost make it ideal for any business whether scanning paper documents or organizing electronic ones into a quick and simple retrieval system. 


more...

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- Document Scanning
- Simple Software

SimpleIndex OCR Server 1M Item Details Add to Cart
$1400.00
Simple Software SimpleIndex OCR Server 1M

Overview:

SimpleIndex
® is a fully featured document capture, indexing/tagging and retrieval system.  It is completely automated, allowing complicated scan jobs to be run from an icon on your desktop, which makes it as simple as possible for users.  It is easy to set up yet open enough to allow you to configure even the most complex jobs.  Its unique features and flexibility all at a low cost make it ideal for any business whether scanning paper documents or organizing electronic ones into a quick and simple retrieval system. 


more...

- Simple Software Web Page
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- Document Scanning
- Simple Software

SimpleIndex Barcode Suite Item Details Add to Cart
$1450.00
Simple Software SimpleIndex Barcode Suite

Licenses


Overview:


SimpleIndex
® is a fully featured document capture, indexing/tagging and retrieval system.  It is completely automated, allowing complicated scan jobs to be run from an icon on your desktop, which makes it as simple as possible for users.  It is easy to set up yet open enough to allow you to configure even the most complex jobs.  Its unique features and flexibility all at a low cost make it ideal for any business whether scanning paper documents or organizing electronic ones into a quick and simple
more...

- Simple Software Web Page
- More Info/Brochure
- Login for Demos
- Document Scanning
- Simple Software

SimpleIndex Capture Suite Item Details Add to Cart
$1750.00
Simple Software SimpleIndex Capture Suite

x2 hours of personalized online training for the products


Overview:


SimpleIndex
® is a fully featured document capture, indexing/tagging and retrieval system.  It is completely automated, allowing complicated scan jobs to be run from an icon on your desktop, which makes it as simple as possible for users.  It is easy to set up yet open enough to allow you to configure even the most complex jobs.  Its unique features and flexibility all at a low cost make it ideal for any business whether scanning paper documents or organizing electronic ones into a quick and simple
more...

- Simple Software Web Page
- More Info/Brochure
- Login for Demos
- Document Scanning
- Simple Software

SimpleIndex Full Server 1M Item Details Add to Cart
$1850.00
Simple Software SimpleIndex Full Server 1M

Overview:

SimpleIndex
® is a fully featured document capture, indexing/tagging and retrieval system.  It is completely automated, allowing complicated scan jobs to be run from an icon on your desktop, which makes it as simple as possible for users.  It is easy to set up yet open enough to allow you to configure even the most complex jobs.  Its unique features and flexibility all at a low cost make it ideal for any business whether scanning paper documents or organizing electronic ones into a quick and simple retrieval system. 


more...

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Featured ABBYY OCR Software

FineReader 11 Professional (No Arabic) (Download) Item Details Add to Cart
$169.99
ABBYY FineReader 11 Professional (No Arabic) (Download)

Exceptional Recognition Accuracy — Enhanced!
Delivers up to 99.8%* recognition accuracy.

Document Layout Retention
Retains almost all document layout elements: Charts,  diagrams, text columns, images, tables and more.



Watch the FineReader 11 Video Presentation


Multilingual Document Recognitionmore...

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Featured OfficeGemini Document Management Software

Dokmee - Home Edition Item Details
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OfficeGemini Dokmee - Home Edition

Overview:

Dokmee is a secure, easy to use document management system for efficient document capture and storage, search and retrieval, and file sharing; all at an attractive price point. Dokmee adapts to any business model and is the result of cutting edge technology developed to ensure efficient, streamlined productivity and profitability. Dokmee may be quickly and effortlessly integrated into any size company across multiple industries. With many different licensing options available and several essential features, Dokmee
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- OfficeGemini

Dokmee - Professional Edition Item Details
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OfficeGemini Dokmee - Professional Edition

Overview:

Dokmee is a secure, easy to use document management system for efficient document capture and storage, search and retrieval, and file sharing; all at an attractive price point. Dokmee adapts to any business model and is the result of cutting edge technology developed to ensure efficient, streamlined productivity and profitability. Dokmee may be quickly and effortlessly integrated into any size company across multiple industries. With many different licensing options available and several essential features, Dokmee
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Dokmee - Enterprise Edition Item Details
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OfficeGemini Dokmee - Enterprise Edition

or P-215 for free!


Overview:

Dokmee is a secure, easy to use document management system for efficient document capture and storage, search and retrieval, and file sharing; all at an attractive price point. Dokmee adapts to any business model and is the result of cutting edge technology developed to ensure efficient, streamlined productivity and profitability. Dokmee may be quickly and effortlessly integrated into any size company across multiple industries. With many different licensing options available and several essential features, Dokmee
more...

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- OfficeGemini

Dokmee - Web Edition - 1 Concurrent User Item Details
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OfficeGemini Dokmee - Web Edition - 1 Concurrent User

Overview:

Dokmee is a secure, easy to use document management system for efficient document capture and storage, search and retrieval, and file sharing; all at an attractive price point. Dokmee adapts to any business model and is the result of cutting edge technology developed to ensure efficient, streamlined productivity and profitability. Dokmee may be quickly and effortlessly integrated into any size company across multiple industries. With many different licensing options available and several essential features, Dokmee
more...

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- Login for Demos
- Document Management
- OfficeGemini

Dokmee - Web Edition - 2 Concurrent User Item Details
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OfficeGemini Dokmee - Web Edition - 2 Concurrent User

Overview:

Dokmee is a secure, easy to use document management system for efficient document capture and storage, search and retrieval, and file sharing; all at an attractive price point. Dokmee adapts to any business model and is the result of cutting edge technology developed to ensure efficient, streamlined productivity and profitability. Dokmee may be quickly and effortlessly integrated into any size company across multiple industries. With many different licensing options available and several essential features, Dokmee
more...

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- Document Management
- OfficeGemini

Featured Simple Software Document Management Software

SimpleQB - QuickBooks Scanning Item Details Add to Cart
$500.00
Simple Software SimpleQB - QuickBooks Scanning

Overview:

Turn your QuickBooks database into a document management system with SimpleQB! SimpleQB uses the information from your QuickBooks documents to file images under the appropriate customer/vendor, document type, document number and date. Simply pull up the corresponding file in QuickBooks and click scan!



SimpleIndex Versions & Pricing



SimpleQB also creates an MS Access database with references to all your scanned files. You can use this database for searching with SimpleSearch to give non-QuickBooks users access to files scanned with SimpleQB.
more...

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- Simple Software

SimpleIndex Document Management Suite Item Details Add to Cart
$2750.00
Simple Software SimpleIndex Document Management Suite

x2 hours of personalized online training for the products


Overview:


SimpleIndex
® is a fully featured document capture, indexing/tagging and retrieval system.  It is completely automated, allowing complicated scan jobs to be run from an icon on your desktop, which makes it as simple as possible for users.  It is easy to set up yet open enough to allow you to configure even the most complex jobs.  Its unique features and flexibility all at a low cost make it ideal for any business whether scanning paper documents or organizing electronic ones into a quick and simple
more...

- Simple Software Web Page
- More Info/Brochure
- Login for Demos
- Document Management
- Simple Software

Featured ABBYY Forms Processing Software

FlexiCapture 10 - Standalone - (Fixed Form) - 60K Pages/Year Item Details
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ABBYY FlexiCapture 10 - Standalone -  (Fixed Form) - 60K Pages/Year

Dynamic Data Capture Solution to Automatically Process Multiple Document Types in a Single Stream

Based on superior ABBYY's data capture and document processing technologies, ABBYY FlexiCapture provides a comprehensive solution for processing paper documents in a single stream and transforming them into usable data.

ABBYY FlexiCapture is a significant step forward in the development of data capture and document processing systems. The new product inherits all of the best, tried-and-true features and technologies of ABBYY FormReader, a data capture/form processing solution chosen
more...

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- ABBYY

FlexiCapture 10 - Distributed - (Fixed Form) - 60K Pages/Year Item Details
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ABBYY FlexiCapture 10 - Distributed -  (Fixed Form) - 60K Pages/Year

Dynamic Data Capture Solution to Automatically Process Multiple Document Types in a Single Stream

Based on superior ABBYY's data capture and document processing technologies, ABBYY FlexiCapture provides a comprehensive solution for processing paper documents in a single stream and transforming them into usable data.

ABBYY FlexiCapture is a significant step forward in the development of data capture and document processing systems. The new product inherits all of the best, tried-and-true features and technologies of ABBYY FormReader, a data capture/form processing solution chosen
more...

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- ABBYY

Featured Digitech OCR Servers

PaperVision Capture OCR (Named Seat) Item Details
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Digitech PaperVision Capture OCR (Named Seat)

jobs and reassigning batches on the fly.

  • Track productivity by using a wide variety of statistics or by creating custom statistics of your own.
  • Save Money with Flexible Document Capture

    • Eliminate keystrokes and enhance accuracy with barcode processing and optical character recognition (OCR).

    • Populate index information instantly by matching values and merging them with existing data.

    • Create any feature you want using the point-and-click custom code
      more...

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    - OCR Servers
    - Digitech

    Digitech Document Scanning Software

    PaperVision Capture QC Auto (Named Seat) Item Details
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    Digitech PaperVision Capture QC Auto (Named Seat)

    jobs and reassigning batches on the fly.

  • Track productivity by using a wide variety of statistics or by creating custom statistics of your own.
  • Save Money with Flexible Document Capture

    • Eliminate keystrokes and enhance accuracy with barcode processing and optical character recognition (OCR).

    • Populate index information instantly by matching values and merging them with existing data.

    • Create any feature you want using the point-and-click custom code
      more...

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    - More Info/Brochure
    - Login for Demos
    - Document Scanning
    - Digitech

    PaperVision Capture Barcode 1D (Named Seat) Item Details
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    Digitech PaperVision Capture Barcode 1D (Named Seat)

    jobs and reassigning batches on the fly.

  • Track productivity by using a wide variety of statistics or by creating custom statistics of your own.
  • Save Money with Flexible Document Capture

    • Eliminate keystrokes and enhance accuracy with barcode processing and optical character recognition (OCR).

    • Populate index information instantly by matching values and merging them with existing data.

    • Create any feature you want using the point-and-click custom code
      more...

    - Digitech Web Page
    - More Info/Brochure
    - Login for Demos
    - Document Scanning
    - Digitech

    97 Items  (1-25 Displayed)   1   2   3   4  >>
     

    More info on Document Indexing.

    This page was designed to help you find Document Indexing quickly and easily. Click Here to find Document Indexing.

    On-Site Support Available for much of the Eastern US
    Online support available worldwide!

    We will perform on-site installation and training services at any location within a 3 hour drive of one of our offices without charging extra for airfare.  However, our extensive online support options make on-site visits unnecessary for many applications.

    From our headquarters in Knoxville, TN we are able to provide on-site service and support for East Tennessee (Knoxville, Oak Ridge, Maryville, Alcoa, Chattanooga, Nashville, Tri-Cities, Kingsport, TN), Western North Carolina (Asheville, Charlotte, Winston-Salem, Raleigh, Durham, NC), North Georgia (Atlanta, Athens, Augusta, GA), Western South Carolina (Greenville, Spartanburg, Columbia), North Alabama (Birmingham, Huntsville, AL), Eastern Kentucky (Louisville, Lexington, Georgetown, KY) Southern Ohio (Cincinnati, OH), and Southern Virginia (Bristol, Roanoke, Richmond, VA).

    From our branch office in Boston we are able to provide on-site service and support for Massachusetts (Boston, Worcester, Springfield, MA), Rhode Island (Providence, Newport, RI), Connecticut (Hartford, New Haven, Bridgeport, Danbury, CT), Southern New Hampshire (Nashua, Manchester, NH), Eastern New York (New York City (NYC), Yonkers, Long Island, Albany, NY), New Jersey (Newark, Trenton, NJ) and Eastern Pennsylvania (Philadelphia, Allentown, Scranton, Wilkes-Barre, PA).

    Click Here to find Document Indexing.

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