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Cheap Scanning Guide |
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This guide matches our Cheap Scanning
to typical goals that our visitors hope to accomplish.
Scan the left hand column to find the item that best describes
your project and get suggested software solutions on the right.
Don't hesitate to contact us to get our
advice if you still aren't sure! |
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I should use...
SimpleIndex provides the easiest, lowest cost solution for
batch scanning. It has powerful automation features
like OCR, barcode recognition and 1-click processing for a
fraction of the cost of similar systems.
Digitech PaperFlow is a good solution for scanning large quantities
of documents in a multi-user environment. It has no
monthly scan limitations and a variety of built-in exports to
common document management systems.
Digitech
PaperVision Capture is designed to distribute the
scanning and indexing task to multiple workstations or across
multiple sites. All jobs are coordinated on a web-based
job server, allowing you to scan documents in New York, OCR them
in Chicago, index them in Houston and upload them to a document
management system in Los Angeles automatically.
IRIS PowerScan is an affordable batch scanning application
with basic indexing capabilities and a good interface for
checking image quality as files are scanned.
IRISCapture
for Sort & Index will automatically recognize what type of
document you are scanning and extract the keywords you need to
file the document automatically.
The process of converting images to text is called OCR or
Optical Character Recognition. ScanStore offers several of the most popular
OCR products, including
FineReader, ReadIRIS,
OmniPage,
CVision and
TextBridge.
View our OCR Guide for more
information about OCR applications.
MAC users: check out our OCR for
Macintosh page.
For businesses, we recommend
ABBYY FineReader Corporate because of its high accuracy, concurrent
licensing, broad language support, stability, support for "Hot
Folders" for background processing and responsive technical
support staff.
The best choice for personal users is
ReadIRIS. If you need a solution for under $200 we
recommend
ReadIRIS over
TextBridge since the TextBridge engine is no longer being updated.
ABBYY Recognition Server and
IRISDocument Server
provide centralized OCR processing for anyone in your organization.
Users simply copy images to network hot folders and complex OCR workflows
can be performed automatically.
Digitech OCRFlow integrates with
PaperFlow for high-volume OCR processing in a scanning department or service bureau.
PaperVision Capture also has an
OCR module for zone and full-text OCR.
If you only need to convert scanned images to searchable PDF files,
CVision PDF Compressor and Maestro Recognition Server offer incredibly fast OCR
processing speeds for a very competitive price. ABBYY PDF Transformer and
Nuance PDF Transformer also offer low-cost searchable PDF-only OCR solutions.
Digitech PaperVision
and
CompuThink ViewWise both provide fully featured,
HIPAA-compliant document management systems that are
scalable to be affordable enough for small businesses yet
powerful enough to support hundreds of users. Each offers
some benefits that the other does not. View our
Comparison Chart to see all the differences.
PaperVision includes a customizable application for searching and viewing,
as well as a web interface.
WorkFlow
and Report
Mangement (COLD) modules enhance your ROI by automating
document processes and eliminating pre-printed forms.
PaperVision XPress offers a similar search interface as
PaperVision Enterprise at a lower cost, without the extra
scalability, security and options.
ViewWise is unique in that it is Java-based and can run
on Windows/SQL Server as well as Novell, UNIX and Linux
operating systems and Oracle database servers.
ViewWise also has several key differences in the layout of
its client window that many users prefer, including a folder
view for browsing documents.
We recommend using
SimpleIndex to do scanning and indexing with either of these
systems.
SimpleIndex is designed to interface directly with both
PaperVision and
ViewWise, providing a simple, low-cost automatic scanning
front-end.
SimpleIndex also includes a low-cost searching and
viewing application that can be used for basic document
management tasks. Use
SimpleIndex as a standalone document management system, or add
SimpleSearch
to let you search and view documents on other workstations.
SimpleSearch is a fraction of the price of other document retrieval
applications.
-> Use a web-based document management system to give secure access to
documents via the Internet
Compare Cheap Scanning
Digitech PaperVision
provides a web interface with its document management server.
This lets you host your own documents online, or you can use their
ImageSilo
hosted solution. ImageSilo is hosted in Digitech's state of the art secure
datacenter and provides all the features of PaperVision but without the extra
headaches involved in managing a server in-house.
CompuThink ViewWise web clients are also available, giving
you full access to document management functions over the web.
No hosted solution is available for
ViewWise.
ABBYY FlexiCapture is
an industrial-strength handprint recognition and forms
processing application that provides desktop and page-limited versions that
are affordable for small businesses and do not require
extensive technical training or scripting to configure.
FlexiCapture Distributed provides powerful
processing for large data processing centers and service
bureaus. The Distributed version divides data
processing and verification among multiple users for data
entry tasks that require very high volumes or multiple
sites.
IRISCapture for Forms is a good solution for less
demanding forms that do not require scripted validation rules.
It is easier to setup and use than FlexiCapture, but
is not as accurate or feature-rich.
-> Read documents like Invoices and other files with common data coming from multiple sources in multiple formats
Compare Cheap Scanning
ABBYY FlexiCapture lets you define complex document layout rules to find key information anywhere
it appears on the page.
IRISXtract
has pre-configured recognition solutions for accounts payable invoices, HR
documents, digital mailroom and other common business document processes.
IRISXtract is able to learn new documents dynamically, constantly improving
recognition accuracy the longer you use it.
IRISCapture for Invoices
is a more robust solution than FormCliq but is also limited to the specific task of Invoice OCR.
IRISCapture is able to recognize key
invoice data similar to FormCliq, but also has more advanced settings to help locate distinct data elements.
SimpleIndex implements a simplified version of FlexiCapture's dynamic OCR for a fraction of the cost.
SimpleIndex is designed to use dynamic OCR to automate batch scanning and is not recommended for applications with more than
10 data fields.
SimpleIndex and PaperFlow both provide broad scanning and
indexing capabilities, as well as the ability to create
searchable CDs you can distribute to clients. Neither
program has any page per month limitations, unlike other
products in that price range.
PaperFlow is more expensive, but
provides better features for multi-user scanning and indexing
environments and more built-in exports to a variety of document
and content management solutions.
SimpleIndex also has dynamic OCR and electronic file
processing features that
PaperFlow does not.
Digitech
PaperVision Capture is designed to distribute the
scanning and indexing task to multiple workstations or across
multiple sites. All jobs are coordinated on a web-based
job server, allowing you to scan documents in New York, OCR them
in Chicago, index them in Houston and upload them to a document
management system in Los Angeles automatically.
ABBYY Recognition Server and
IRISPdf Server are a great way to add OCR and full-text
indexing to your service offerings. These server-based OCR
applications are easy to manage and designed to meet the needs
of the most demanding applications.
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On-Site Support Available for much of the
Eastern US
Online support available worldwide!
We will perform on-site installation and
training services at any location within a 3 hour drive of one of our offices
without charging extra for airfare. However, our extensive online support
options make on-site visits unnecessary for many applications.
From our headquarters in Knoxville, TN we
are able to provide on-site service and support for East Tennessee (Knoxville,
Oak Ridge, Maryville,
Alcoa, Chattanooga, Nashville, Tri-Cities, Kingsport, TN), Western North
Carolina (Asheville, Charlotte, Winston-Salem, Raleigh, Durham, NC), North
Georgia (Atlanta, Athens, Augusta, GA), Western South Carolina (Greenville,
Spartanburg, Columbia), North Alabama (Birmingham, Huntsville, AL), Eastern
Kentucky (Louisville, Lexington, Georgetown, KY) Southern Ohio (Cincinnati, OH),
and Southern Virginia (Bristol, Roanoke, Richmond, VA).
From our branch office in Boston we are able
to provide on-site service and support for Massachusetts (Boston, Worcester,
Springfield, MA), Rhode Island (Providence, Newport, RI), Connecticut (Hartford,
New Haven, Bridgeport, Danbury, CT), Southern New Hampshire (Nashua, Manchester,
NH), Eastern New York (New York City (NYC), Yonkers, Long Island, Albany, NY),
New Jersey (Newark, Trenton, NJ) and Eastern Pennsylvania (Philadelphia,
Allentown, Scranton, Wilkes-Barre, PA).
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Meta Enterprises, LLC - Knoxville, TN
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