Records Retention
 There are several OCR applications available to convert scanned images to
text, Word, HTML or searchable PDF. The differences between them can often
be obscure, leaving many to wonder why some applications
cost about $100 while
others cost $500.
 The main features that differentiate OCR applications are:
- Character recognition accuracy
- Page layout reconstruction accuracy
- Multi-engine voting technology
- Support for languages
- Support for searchable PDF output
- Speed
- User interface
We have tested the latest versions of
FineReader,
OmniPage,
ReadIRIS, and
SimpleOCR and have
determined that ABBYY
FineReader is the best overall value for business users, while
ReadIRIS is the best
solution for under $150.
The key deciding factors were:
- User interface design
- Page layout reconstruction capabilities
- Extensive language support
- Stability of the engine when processing large documents
- Quality and availability of technical support
Though other testing labs have ranked OmniPage's overall accuracy slightly
higher, we find the difference is pretty negligible. All modern OCR
applications have very good accuracy, so we recommend going with the one that has
particular special features like ABBYY FineReader's screenshot reader or ReadIRIS's CardIRIS included in the Corporate version.
Because of the infinite combinations of document types, OCR engines and
settings, it may be possible that one engine may perform better with your
particular documents than another. For this reason,
ScanStore provides demo downloads for
all its OCR Software
with your ScanStore User
Account. Because of this variability and the subjectivity of user
interface preferences, we recommend using the demos to see which performs best
with your documents.
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Records Retention |
Use the buttons to download and activate your software immediately when you order.
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ABBYY FineReader PDF 15
Standard - FineReader Standard is
a highly
accurate and easy to use OCR application that includes host of features
including digital camera OCR, intelligent document layouts, image
enhancement, barcode recognition and command line integration.
FineReader PDF 15 is our pick for desktop OCR because its document layout
retention will save you much time in reformatting documents you convert
for editing.
ABBYY FineReader PDF
Corporate - FineReader PDF Corporate Edition offers unique
concurrent licensing that makes it possible for many users who need
occasional use of OCR to share a small
pool of active licenses. With accuracy comparable to OmniPage,
superior technical support services and
a user interface that many users find preferable, we think FineReader PDF
Corporate is
the best choice of OCR software for business.
CVision PDF Compressor Desktop
PdfCompressor Desktop Edition (OCR) is a more economical version of PdfCompressor Professional
(OCR), designed for lower-volume users. This version requires files to be processed individually and files
must not exceed 100 pages. An excellent choice for someone who needs the power, but not the volume.
IRIS
ReadIRIS Pro 16 - Affordable OCR solution for business
 and home users.
ReadIRIS Pro provides a extremely accurate OCR recognition rate at a low
cost, but still has some of the advanced features that higher priced
professional OCR software includes.
IRIS ReadIRIS Corporate 16 - Adds support for files over 50
pages, business card recognition, as well as automatic processing of hot
folders.
Kofax
OmniPage Ultimate - OmniPage is widely considered the fastest,
most accurate and fully featured OCR application.
OmniPage Ultimate has a unique new feature that lets you convert
any type of document to searchable PDF or Word.
OmniPage does not have a downloadable demo. Kofax also does not provide free technical
support after the first call. For these reasons we recommend the ABBYY and
IRIS products instead.
CVision PDF Compressor Professional
PdfCompressor produces the most efficient image documents possible for high volume scanning
environments by combining highly accurate OCR, advanced file compression, and batch PDF
conversion. PdfCompressor can compress scans by a factor of 10-100, enabling documents to be stored,
transmitted, accessed, and hosted more efficiently and less expensively.
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Apple Macintosh Records Retention |
ABBYY FineReader PDF for Mac - creates editable, searchable files and e-books from scans, PDFs and digital photographs. The most accurate OCR available for OSX, its unmatched recognition and conversion eliminates retyping and reformatting. Sophisticated yet remarkably intuitive, FineReader has an easy-to-use interface that makes even the most complex tasks simple.
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Server Based Records Retention |
ABBYY FineReader Server - Innovative server-based solution
 for
performing centralized enterprise-wide OCR processing. Processor
license allows anyone on the network to submit files for OCR.
Complex XML job specifications can be submitted to control output.
Support available for Arabic and Asian languages.
CVision Maestro Innovative server-based Records Retention
CVISION Maestro Recognition Server has been engineered and designed for industrial strength, corporate
volume scanning & OCR needs. Maestro provides a flexible OCR solution delivered from a centralized server
which enables organizations to easily integrate into their existing document and imaging workflow, while
providing multiple workflow accessibility allowing users to perform many image processing functions beyond
OCR.
IRISDocument Server - IRISDocument
Server is a lower cost solution
compared to
 recognition server, but lacks some of the more advanced
features and has slightly lower accuracy. Several versions are
available with varying monthly page processing limitations, letting you
scale your solution to meet your budget requirements.
Asian,
Arabic and
Hebrew language packs
are also available.
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Foreign Language Records Retention Solutions |
Chinese, Japanese, Korean & Thai Records Retention
 ABBYY
FineReader 15 PDF Professional - FineReader PDF Professional 15 includes
Chinese, Japanese and Thai languages in their base package.
No special version or add-on is required.
ABBYY FineReader PDF
15 Corporate - FineReader Corporate includes Chinese, Japanese and Thai character recognition in their base package. No special version or add-on is required.
IRIS ReadIRIS Pro 16
ReadIRIS 16 Pro now includes Japanese, Traditional Chinese, Simplified Chinese and Korean character recognition in their base package. No special version or add-on is required.
IRIS ReadIRIS Corporate 16
Adds the ability to recognize files over 50 pages, business cards and
monitor a hot folder to automatically process images in the background.
IRISDocument Server
Asian Language Pack
Enables Chinese, Japanese and Korean character recognition in a
server-based solution.
ABBYY
FineReader Server
Add 30% to the cost of the FineReader Server license to add Chinese,
Japanese & Korean (CJK) language support. Thai character
recognition language pack is also available, but is sold separately from
CJK.
Arabic, Farsi & Hebrew Records Retention
IRIS ReadIRIS Pro 16
ReadIRIS 16 Pro now includes Arabic (PC version only), Farsi, and Hebrew character recognition in their base package. No special version or add-on is required.
IRIS ReadIRIS Corporate 16
Adds the ability to recognize files over 50 pages, business cards and
monitor a hot folder to automatically process images in the background.
IRISDocument
Server Arabic
Language Pack
Enables Arabic and Farsi character recognition in a server-based
OCR software.
ABBYY FineReader PDF 15 Professional - FineReader PDF Professional 15 supports Hebrew and Arabic character recognition. It does not include Farsi recognition.
ABBYY FineReader PDF 15 Corporate - FineReader PDF Corporate 15 also supports Hebrew and Arabic character recognition. It does not include Farsi recognition.
ABBYY
FineReader Server
Add 30% to the cost of the FineReader Server license to add Hebrew
language character recognition support.
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Inexpensive & Free Records Retention |
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SimpleOCR - Our own freeware
OCR application provides acceptable accuracy for those who just need to
convert a few pages and can't justify the cost of commercial
OCR software. Developers can use the
command-line and SDK
versions to integrate SimpleOCR with their custom applications.
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Records Retention
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Overview:
LoanStacker automates the process of scanning and organizing
mortgage loan origination or closing packages by automatically recognizing barcodes and labeling
each form with OCR.
LoanStacker Workstation Full includes:
- 1 SimpleIndex Full license
- LoanStacker document dictionaries
- Stacking order database
Additional setup time may be required depending on which of the
following services are requested:
- Software installation
- Set network file storage locations
- Integration with existing databases for automatic population
of loan data
- Process sample loans & update dictionaries for improved recognition
more…
LoanStacker automates the
process of scanning and organizing mortgage loan origination or closing packages
by automatically recognizing and labeling each form with OCR.
1 Million Page Per Year Server License Includes:
includes:
- 1 SimpleIndex Full 1M Server license
- 5 Verification User Licenses
- LoanStacker document
dictionaries
- Stacking order database
- 15 hours of system setup.
The Server Processing Add-on allows unattended processing
as a scheduled task or Windows service for up to 1 million pages per
more…
Overview:
LoanStacker facilitates the process of scanning and organizing
mortgage loan origination or closing packages by letting you label
each form.
LoanStacker Workstation Basic 25 Pack includes:
- 25 SimpleIndex Basic licenses
- LoanStacker document dictionaries
- Stacking order database
Additional setup time may be required depending on which of the
following services are requested:
- Software installation
- Set network file storage locations
- Integration with existing databases for automatic population
of loan data
- Process sample loans & update dictionaries for improved recognition
- Add custom
more…
Overview:
LoanStacker automates the process of scanning and organizing
mortgage loan origination or closing packages by automatically recognizing and labeling
each form with OCR.
LoanStacker Workstation OCR 25 Pack includes:
- 25 SimpleIndex OCR licenses
- LoanStacker document dictionaries
- Stacking order database
Additional setup time may be required depending on which of the
following services are requested:
- Software installation
- Set network file storage locations
- Integration with existing databases for automatic population
of loan data
- Process sample loans & update dictionaries for improved recognition
more…
Overview:
LoanStacker automates the process of scanning and organizing
mortgage loan origination or closing packages by automatically recognizing barcodes and labeling
each form with OCR.
LoanStacker Workstation Full 25 Pack includes:
- 25 SimpleIndex Full licenses
- LoanStacker document dictionaries
- Stacking order database
Additional setup time may be required depending on which of the
following services are requested:
- Software installation
- Set network file storage locations
- Integration with existing databases for automatic population
of loan data
- Process sample loans & update dictionaries for improved
more…
you can search for and view documents on any workstation and using any database with SimpleIndex Retrieval Only version. Less expensive than SimpleIndex Basic, SimpleIndex Query is the most affordable way to provide integrated searching and viewing for your documents. SimpleIndex Query is also command line enabled, allowing you to pass search criteria from your custom application and view the results in SimpleIndex.
SimpleSearch implements the same SimpleIndex interface in "Retrieval" mode, hiding all the menus and toolbars used for scanning. Index fields normally used to assign values are used for searching instead.
SimpleSearch can use SimpleIndex's built-in database to perform searches, or connect to any other database, even those for
more…
your QuickBooks database into a document management system with SimpleQB! SimpleQB uses the information from your QuickBooks documents to file images under the appropriate customer/vendor, document type, document number and date. Simply pull up the corresponding file in QuickBooks and click scan!
SimpleIndex Versions & Pricing
SimpleQB also creates an MS Access database with references to all your scanned
files. You can use this database for searching with SimpleSearch to give
non-QuickBooks users access to files scanned with SimpleQB.
SimpleQB requires no configuration! Install SimpleIndex and SimpleQB more…
you can search for and view documents on any workstation and using any database with SimpleIndex Retrieval Only version. Less expensive than SimpleIndex Basic, SimpleIndex Query is the most affordable way to provide integrated searching and viewing for your documents. SimpleIndex Query is also command line enabled, allowing you to pass search criteria from your custom application and view the results in SimpleIndex.
SimpleSearch implements the same SimpleIndex interface in "Retrieval" mode, hiding all the menus and toolbars used for scanning. Index fields normally used to assign values are used for searching instead.
SimpleSearch can use SimpleIndex's built-in database to perform searches, or connect to any other database, even those for
more…
Efficiencies
- Reliable, Faster and Easier retrieval of documents
- Rapid and powerful search capabilities to locate relevant documents
- More timely & accurate capture, paper truncation at the source
- Simultaneous access to documents & records by multiple people
- Elimination of lost and misfiled records
- Natural Integration with Applications & Environments
- Enable electronic workflow/BPM Benefits
- Reduction of physical document storage space
- Eliminate shipping/traveling costs and delays for remote access
Regulatory & Legal Compliance
- Security, Audit trails & usage tracking/reporting and accountability
- Integration with
more…
Efficiencies
- Reliable, Faster and Easier retrieval of documents
- Rapid and powerful search capabilities to locate relevant documents
- More timely & accurate capture, paper truncation at the source
- Simultaneous access to documents & records by multiple people
- Elimination of lost and misfiled records
- Natural Integration with Applications & Environments
- Enable electronic workflow/BPM Benefits
- Reduction of physical document storage space
- Eliminate shipping/traveling costs and delays for remote access
Regulatory & Legal Compliance
- Security, Audit trails & usage tracking/reporting and accountability
- Integration with
more…
Efficiencies
- Reliable, Faster and Easier retrieval of documents
- Rapid and powerful search capabilities to locate relevant documents
- More timely & accurate capture, paper truncation at the source
- Simultaneous access to documents & records by multiple people
- Elimination of lost and misfiled records
- Natural Integration with Applications & Environments
- Enable electronic workflow/BPM Benefits
- Reduction of physical document storage space
- Eliminate shipping/traveling costs and delays for remote access
Regulatory & Legal Compliance
- Security, Audit trails & usage tracking/reporting and accountability
- Integration with
more…
Efficiencies
- Reliable, Faster and Easier retrieval of documents
- Rapid and powerful search capabilities to locate relevant documents
- More timely & accurate capture, paper truncation at the source
- Simultaneous access to documents & records by multiple people
- Elimination of lost and misfiled records
- Natural Integration with Applications & Environments
- Enable electronic workflow/BPM Benefits
- Reduction of physical document storage space
- Eliminate shipping/traveling costs and delays for remote access
Regulatory & Legal Compliance
- Security, Audit trails & usage tracking/reporting and accountability
- Integration with
more…
Efficiencies
- Reliable, Faster and Easier retrieval of documents
- Rapid and powerful search capabilities to locate relevant documents
- More timely & accurate capture, paper truncation at the source
- Simultaneous access to documents & records by multiple people
- Elimination of lost and misfiled records
- Natural Integration with Applications & Environments
- Enable electronic workflow/BPM Benefits
- Reduction of physical document storage space
- Eliminate shipping/traveling costs and delays for remote access
Regulatory & Legal Compliance
- Security, Audit trails & usage tracking/reporting and accountability
- Integration with
more…
Efficiencies
- Reliable, Faster and Easier retrieval of documents
- Rapid and powerful search capabilities to locate relevant documents
- More timely & accurate capture, paper truncation at the source
- Simultaneous access to documents & records by multiple people
- Elimination of lost and misfiled records
- Natural Integration with Applications & Environments
- Enable electronic workflow/BPM Benefits
- Reduction of physical document storage space
- Eliminate shipping/traveling costs and delays for remote access
Regulatory & Legal Compliance
- Security, Audit trails & usage tracking/reporting and accountability
- Integration with
more…
Efficiencies
- Reliable, Faster and Easier retrieval of documents
- Rapid and powerful search capabilities to locate relevant documents
- More timely & accurate capture, paper truncation at the source
- Simultaneous access to documents & records by multiple people
- Elimination of lost and misfiled records
- Natural Integration with Applications & Environments
- Enable electronic workflow/BPM Benefits
- Reduction of physical document storage space
- Eliminate shipping/traveling costs and delays for remote access
Regulatory & Legal Compliance
- Security, Audit trails & usage tracking/reporting and accountability
- Integration with
more…
Efficiencies
- Reliable, Faster and Easier retrieval of documents
- Rapid and powerful search capabilities to locate relevant documents
- More timely & accurate capture, paper truncation at the source
- Simultaneous access to documents & records by multiple people
- Elimination of lost and misfiled records
- Natural Integration with Applications & Environments
- Enable electronic workflow/BPM Benefits
- Reduction of physical document storage space
- Eliminate shipping/traveling costs and delays for remote access
Regulatory & Legal Compliance
- Security, Audit trails & usage tracking/reporting and accountability
- Integration with
more…
Efficiencies
- Reliable, Faster and Easier retrieval of documents
- Rapid and powerful search capabilities to locate relevant documents
- More timely & accurate capture, paper truncation at the source
- Simultaneous access to documents & records by multiple people
- Elimination of lost and misfiled records
- Natural Integration with Applications & Environments
- Enable electronic workflow/BPM Benefits
- Reduction of physical document storage space
- Eliminate shipping/traveling costs and delays for remote access
Regulatory & Legal Compliance
- Security, Audit trails & usage tracking/reporting and accountability
- Integration with
more…
Enterprise provides extensive security configurations. Administrators control who can read, change or share documents through multiple security levels that limit users’ information access and system abilities. Data encryption can occur both during transmission and when stored. Records retention and destruction policies, evidence of security controls and extensive audit trails enable companies to comply with government and industry regulations.
Efficient Collaboration
By providing powerful check-in/check-out and versioning controls, PaperVision Enterprise ensures that users are working on the latest, most accurate version without the fear of overwriting each other. PaperVision Enterprise supports virtually any type of information, including
more…
information policies with multiple layers of security.
Ensure proper procedures are carried out by automating and tracking
compliance processes.
Gain regulatory confidence with evidence of audit trails, security
controls, user activity, document history and records retention policies.
Simplify Disaster Recovery
- Protect data physically and electronically with controlled access and
24/7 system monitoring.
- Automate data backups by sending encrypted copies of live information to
any secure location.
- Recover quickly after a disaster—our centralized location allows you to
retrieve critical data from any internet
more…
Overview:
LoanStacker facilitates the process of scanning and organizing
mortgage loan origination or closing packages by letting you label
each form.
LoanStacker Workstation Basic includes:
- 1 SimpleIndex Basic license
- LoanStacker document dictionaries
- Stacking order database
Additional setup time may be required depending on which of the
following services are requested:
- Software installation
- Set network file storage locations
- Integration with existing databases for automatic population
of loan data
- Process sample loans & update dictionaries for improved recognition
- Add custom documents &
more…
Overview:
LoanStacker automates the process of scanning and organizing
mortgage loan origination or closing packages by automatically recognizing barcodes and letting you label
each form.
LoanStacker Workstation Barcode includes:
- 1 SimpleIndex Barcode license
- LoanStacker document dictionaries
- Stacking order database
Additional setup time may be required depending on which of the
following services are requested:
- Software installation
- Set network file storage locations
- Integration with existing databases for automatic population
of loan data
- Process sample loans & update dictionaries for improved recognition
more…
LoanStacker automates the process of scanning and organizing
mortgage loan origination or closing packages by automatically recognizing and labeling
each form with OCR.
LoanStacker Workstation OCR includes:
- 1 SimpleIndex OCR license
- LoanStacker document dictionaries
- Stacking order database
Additional setup time may be required depending on which of the
following services are requested:
- Software installation
- Set network file storage locations
- Integration with existing databases for automatic population
of loan data
- Process sample loans & update dictionaries for improved recognition
- Add custom
more…
Overview:
LoanStacker facilitates the process of scanning and organizing
mortgage loan origination or closing packages by letting you label
each form.
LoanStacker Workstation Basic 5 Pack includes:
- 5 SimpleIndex Basic licenses
- LoanStacker document dictionaries
- Stacking order database
Additional setup time may be required depending on which of the
following services are requested:
- Software installation
- Set network file storage locations
- Integration with existing databases for automatic population
of loan data
- Process sample loans & update dictionaries for improved recognition
- Add custom
more…
Overview:
LoanStacker facilitates the process of scanning and organizing
mortgage loan origination or closing packages by letting you label
each form.
LoanStacker Workstation Basic 10 Pack includes:
- 10 SimpleIndex Basic licenses
- LoanStacker document dictionaries
- Stacking order database
Additional setup time may be required depending on which of the
following services are requested:
- Software installation
- Set network file storage locations
- Integration with existing databases for automatic population
of loan data
- Process sample loans & update dictionaries for improved recognition
- Add custom
more…
Overview:
LoanStacker automates the process of scanning and organizing
mortgage loan origination or closing packages by automatically recognizing barcodes and letting you label
each form.
LoanStacker Workstation Barcode 5 Pack includes:
- 5 SimpleIndex Barcode licenses
- LoanStacker document dictionaries
- Stacking order database
Additional setup time may be required depending on which of the
following services are requested:
- Software installation
- Set network file storage locations
- Integration with existing databases for automatic population
of loan data
- Process sample loans & update dictionaries for improved
more…
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This page was designed to help you find Records Retention
quickly and easily. Click Here to
find Records Retention.
On-Site Support Available for much of the
Eastern US
Online support available worldwide!
We will perform on-site installation and
training services at any location within a 3 hour drive of one of our offices
without charging extra for airfare. However, our extensive online support
options make on-site visits unnecessary for many applications.
From our headquarters in Knoxville, TN we
are able to provide on-site service and support for East Tennessee (Knoxville,
Oak Ridge, Maryville,
Alcoa, Chattanooga, Nashville, Tri-Cities, Kingsport, TN), Western North
Carolina (Asheville, Charlotte, Winston-Salem, Raleigh, Durham, NC), North
Georgia (Atlanta, Athens, Augusta, GA), Western South Carolina (Greenville,
Spartanburg, Columbia), North Alabama (Birmingham, Huntsville, AL), Eastern
Kentucky (Louisville, Lexington, Georgetown, KY) Southern Ohio (Cincinnati, OH),
and Southern Virginia (Bristol, Roanoke, Richmond, VA).
From our branch office in Boston we are able
to provide on-site service and support for Massachusetts (Boston, Worcester,
Springfield, MA), Rhode Island (Providence, Newport, RI), Connecticut (Hartford,
New Haven, Bridgeport, Danbury, CT), Southern New Hampshire (Nashua, Manchester,
NH), Eastern New York (New York City (NYC), Yonkers, Long Island, Albany, NY),
New Jersey (Newark, Trenton, NJ) and Eastern Pennsylvania (Philadelphia,
Allentown, Scranton, Wilkes-Barre, PA).
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Meta Enterprises, LLC - Knoxville, TN
Records Retention at ScanStore.com
Freeware OCR Software and Royalty Free OCR SDK
Document Scanning, OCR and Barcode Recognition Software
Mortgage Document Scanning and OCR
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