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Electronic Mail Room, forms processing and data capture solutions from ScanStore. Compare features, online demos and more.
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Electronic Mail Room Solutions Guide
What is Electronic Mail Room?

What is Electronic Mail Room Software?

Electronic Mail Room Software is able to identify and sort documents into groups using intelligent page layout and keyword analysis. The more complex applications have interactive training capabilities that learn to recognize new documents automatically. Less expensive applications are also available that require more document-specific configuration but work well for many classification tasks.

Who can benefit from document classification software?

Companies that need to digitize or capture data from many different types of documents that do not come pre-sorted should invest in document classification technology.

Who can benefit from Electronic Mail Room?

Enterprise Mailroom Automation is the classic example for a classification solution. The system is trained to identify and label all the documents commonly received throughout the organization and route them to the correct person or workflow electronically. These types of solutions are best suited to mid to large sized companies with very high volumes of documents.

Smaller businesses and departments can use less expensive classification solutions to perform a variety of useful tasks. The key question is whether you can use keywords or templates to identify and group your documents. If you can define a unique list of key words or phrases that identify a document there are very cost-effective solutions available. If you have a limited set of documents to identify and can provide a sample of each, then template-based solutions are available that are more robust but still affordable.

How much do Electronic Mail Room systems cost?

How much do Electronic Mail Room systems cost?

The total cost of a Electronic Mail Room solution includes several items:

  • Cost of the software
  • Time to install and configure the software
  • Configure classification rules and train classification engine
  • Data Capture Workflows configured for automatic filing or data entry
  • User and administrator training
  • Labor required to verify classification results
  • IT infrastructure and maintenance costs

The major factor in software cost is the classification technology that is employed. Without configuration, keyword-based classification software can be purchased for around $1,000. Template-based solutions can be found for under $5,000. Enterprise solutions start around $15,000. However depending on the volume and types of documents involved, and especially the number of Data Capture Workflows that are integrated into the process, the cost of configuring and testing will be the biggest influence on total cost.

If you have an IT staff that is familiar with document scanning and OCR applications, it is possible to do most of the configuration and maintenance in-house. If not then it is highly recommended that you use our Consulting Services to guide you through the setup process.

Contact Us to get a professional analysis of your project requirements and a full time and cost estimate.

What is the typical Electronic Mail Room workflow?

What is the typical Electronic Mail Room workflow?

Using the Enterprise Digital Mailroom to illustrate the most comprehensive type of implementation, the following steps are involved in the solution workflow:

  • Mail is opened and prepped for scanning (unfolded, staples removed, junk discarded, etc.)
  • Paper documents are scanned on a high-speed document scanner
  • Electronic documents can be input via email or hotfolder
  • Classification engine identifies the documents
  • Unknown or uncertain documents are verified by a user, further training the system
  • Documents are routed to appropriate data capture workflow
  • OCR, ICR, checkboxes and barcodes are used to index or enter data from documents
  • Uncertain data fields are presented to users for manual review and correction
  • Once all errors are corrected, data and documents are exported
  • Data is sent to relevant databases, and/or used to file documents automatically in your file system, SharePoint, or document management system
  • Documents can then enter electronic workflows for routing to email recipients and performing any necessary reviews or approval processes

There are many steps involved in the process, including some manual review, but the end result is that the vast majority of paper in the organization is digitized, and all associated data entry and filing tasks are automated.

Simpler solutions combine the classification and data extraction steps, and don't interactively train the classification engine.

How do I find out more on Electronic Mail Room?

How do I find out more?




 
Examples of Electronic Mail Room Solutions

Some common Electronic Mail Room solutions we have implented are:

Enterprise Digital Mailrooms: complete digitization of all documents in the organization, as described above.

Mortgage Document OCR Processing Mortgage & Loan Processing: identify the hundreds of forms in a mortgage file to ensure all required documents are present, and to sort and export in pre-defined "stack orders" required by the banks. This solution is available as LoanStacker.

Tax Preparation: identify the forms and other documents in a scanned tax return, creating a PDF with the sorted return and bookmarks for each form for quick reference.

Human Resources: use keywords to automatically identify qualified candidates among thousands of resumes.

Legal Disclosure: automatically send new case documents to relevant parties as required by law.

Mixed Document Capture: avoid manual sorting of paper when scanning mixed batches of documents.

 

Compare Electronic Mail Room Software

IRISXtract Electronic Mail Room IRISXtract is an Enterprise solution designed to manage every aspect of the document capture, classification, data extraction and workflow routing process.

IRIS PowerScan includes a deskop version of the IRIS Electronic Mail Room engine for a much lower price.

ABBYY FlexiCapture Form Invoice Handprint OCR Software ABBYY FlexiCapture is a template-based solution that lets you define a variety of content elemets to identify documents. It also has complex data capture capabilities to automate data entry tasks associated with these documents.

SimpleIndex is able to identify documents using unique keyword combinations, at a fraction of the price of other solutions. It has a unique, open processing workflow that lets you peform a variety of scanning, classification, data capture and routing tasks in a single automated workflow, but without the need for expensive server infrastructure.

Compare Features for Forms Processing & Data Capture Systems

Search Results for Electronic Mail Room

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Featured ABBYY Forms Processing Software

FlexiCapture - Standalone- Fixed Form - 60K Pages Item Details
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ABBYY FlexiCapture -  Standalone- Fixed Form -  60K Pages

Overview

ABBYY FlexiCapture is a powerful data capture and document processing solution from a world-leading technology vendor. It is designed to transform streams of documents of any structure and complexity into business-ready data. And its award-winning recognition technologies, automatic document classification, plus a highly scalable and customizable architecture, mean that it can help companies and organizations of any size to streamline their business processes, increase efficiency and reduce
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Featured IRIS Forms Processing Software

IRISCapture for Invoices - Unlimited Images per Year Item Details
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IRIS IRISCapture for Invoices - Unlimited Images per Year

Overview:

Invoice reading

Various studies show that the cost of processing an invoice through its life cycle can be as much as $17 and that the use of modern digitisation, archiving and automatic encoding techniques can deliver considerable productivity gains, reducing costs by up to 50%.

IRISCapture for Invoices is a powerful invoice processing and recognition application.  All key information of your invoices are automatically detected the data are extracted, checked and ready for import in your Accounting, ERP or Workflow package

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IRISCapture for Invoices - 100,000 Images per Year Item Details
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IRIS IRISCapture for Invoices - 100,000 Images per Year

ERP or Workflow package


Features:

Automatic Invoice Processing
Automatic identification, recognition and indexing of paper and electronic invoices. This solution automatically extracts indexing information from single or multi-page invoices.
 
XML/CSV export and Invoice Viewer
IRISCapture for Invoices delivers all the indexes in an XML or a CSV file, as well as the original images of the invoices. Once exported, the invoices can always been viewed from any external application by calling the validation
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IRISXtract for Documents - up to 30K Pages per year Item Details
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IRIS IRISXtract for Documents - up to 30K Pages per year

for Documents is THE software system for intelligent, automated document processing, for all types of documents. The product line of the IRISXtract system is designed to handle ALL your data capture needs, from the inbound mail, whether hardcopy paper or electronic, through the detailed capture of specific pieces of information from specific documents, such as AP Invoices or HR applications. The data that is captured from the documents can be either machine or handprinted. The system is composed of a number of different components, which you can select from to purchase. All the components of the system use the same engine, and each component can be installed either at the same time, or at various points in your project.
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ABBYY Forms Processing Software

Recognition Server Upgrade -Discount on Upgrade order Item Details Add to Cart
$250.00

ABBYY
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FlexiCapture - Standalone - Fixed Form - 60K Pages Item Details
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ABBYY FlexiCapture -  Standalone - Fixed Form -  60K Pages

Overview

ABBYY FlexiCapture is a powerful data capture and document processing solution from a world-leading technology vendor. It is designed to transform streams of documents of any structure and complexity into business-ready data. And its award-winning recognition technologies, automatic document classification, plus a highly scalable and customizable architecture, mean that it can help companies and organizations of any size to streamline their business processes, increase efficiency and reduce
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FlexiCapture - Standalone - Fixed Form - No Page Count Item Details
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ABBYY FlexiCapture  -  Standalone - Fixed Form - No Page Count

Overview

ABBYY FlexiCapture is a powerful data capture and document processing solution from a world-leading technology vendor. It is designed to transform streams of documents of any structure and complexity into business-ready data. And its award-winning recognition technologies, automatic document classification, plus a highly scalable and customizable architecture, mean that it can help companies and organizations of any size to streamline their business processes, increase efficiency and reduce
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FlexiCapture - Distributed - Fixed Form - 120K Pages Item Details
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ABBYY FlexiCapture  - Distributed - Fixed Form -   120K Pages

Overview

ABBYY FlexiCapture is a powerful data capture and document processing solution from a world-leading technology vendor. It is designed to transform streams of documents of any structure and complexity into business-ready data. And its award-winning recognition technologies, automatic document classification, plus a highly scalable and customizable architecture, mean that it can help companies and organizations of any size to streamline their business processes, increase efficiency and reduce
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FlexiCapture - Standalone - Unstructured - 60K Pages Item Details
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ABBYY FlexiCapture  -  Standalone - Unstructured -  60K Pages

Overview

ABBYY FlexiCapture is a powerful data capture and document processing solution from a world-leading technology vendor. It is designed to transform streams of documents of any structure and complexity into business-ready data. And its award-winning recognition technologies, automatic document classification, plus a highly scalable and customizable architecture, mean that it can help companies and organizations of any size to streamline their business processes, increase efficiency and reduce
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FlexiCapture - Distributed - Unstructured - 60K Pages Item Details
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ABBYY FlexiCapture  - Distributed - Unstructured -   60K Pages

Overview

ABBYY FlexiCapture is a powerful data capture and document processing solution from a world-leading technology vendor. It is designed to transform streams of documents of any structure and complexity into business-ready data. And its award-winning recognition technologies, automatic document classification, plus a highly scalable and customizable architecture, mean that it can help companies and organizations of any size to streamline their business processes, increase efficiency and reduce
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- ABBYY

FlexiCapture - Distributed - Fixed Form - 300K Pages Item Details
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ABBYY FlexiCapture  - Distributed - Fixed Form -   300K Pages

Overview

ABBYY FlexiCapture is a powerful data capture and document processing solution from a world-leading technology vendor. It is designed to transform streams of documents of any structure and complexity into business-ready data. And its award-winning recognition technologies, automatic document classification, plus a highly scalable and customizable architecture, mean that it can help companies and organizations of any size to streamline their business processes, increase efficiency and reduce
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FlexiCapture - Distributed - Unstructured - 120K Pages Item Details
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ABBYY FlexiCapture - Distributed - Unstructured -   120K Pages

Overview

ABBYY FlexiCapture is a powerful data capture and document processing solution from a world-leading technology vendor. It is designed to transform streams of documents of any structure and complexity into business-ready data. And its award-winning recognition technologies, automatic document classification, plus a highly scalable and customizable architecture, mean that it can help companies and organizations of any size to streamline their business processes, increase efficiency and reduce
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- ABBYY

FlexiCapture - Standalone - Unstructured - 120K Pages Item Details
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ABBYY FlexiCapture -  Standalone - Unstructured - 120K Pages

Overview

ABBYY FlexiCapture is a powerful data capture and document processing solution from a world-leading technology vendor. It is designed to transform streams of documents of any structure and complexity into business-ready data. And its award-winning recognition technologies, automatic document classification, plus a highly scalable and customizable architecture, mean that it can help companies and organizations of any size to streamline their business processes, increase efficiency and reduce
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FlexiCapture - Distributed - Fixed Form - 600K Pages Item Details
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ABBYY FlexiCapture  - Distributed - Fixed Form -   600K Pages

Overview

ABBYY FlexiCapture is a powerful data capture and document processing solution from a world-leading technology vendor. It is designed to transform streams of documents of any structure and complexity into business-ready data. And its award-winning recognition technologies, automatic document classification, plus a highly scalable and customizable architecture, mean that it can help companies and organizations of any size to streamline their business processes, increase efficiency and reduce
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FlexiCapture - Distributed - Fixed Form - 1.2M Pages Item Details
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ABBYY FlexiCapture  - Distributed - Fixed Form -  1.2M Pages

Overview

ABBYY FlexiCapture is a powerful data capture and document processing solution from a world-leading technology vendor. It is designed to transform streams of documents of any structure and complexity into business-ready data. And its award-winning recognition technologies, automatic document classification, plus a highly scalable and customizable architecture, mean that it can help companies and organizations of any size to streamline their business processes, increase efficiency and reduce
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- ABBYY

FlexiCapture - Distributed - Unstructured - 300K Pages Item Details
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ABBYY FlexiCapture - Distributed - Unstructured -   300K Pages

Overview

ABBYY FlexiCapture is a powerful data capture and document processing solution from a world-leading technology vendor. It is designed to transform streams of documents of any structure and complexity into business-ready data. And its award-winning recognition technologies, automatic document classification, plus a highly scalable and customizable architecture, mean that it can help companies and organizations of any size to streamline their business processes, increase efficiency and reduce
more...

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- ABBYY

FlexiCapture - Standalone - Unstructured - 300K Pages Item Details
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ABBYY FlexiCapture  -  Standalone - Unstructured - 300K Pages

Overview

ABBYY FlexiCapture is a powerful data capture and document processing solution from a world-leading technology vendor. It is designed to transform streams of documents of any structure and complexity into business-ready data. And its award-winning recognition technologies, automatic document classification, plus a highly scalable and customizable architecture, mean that it can help companies and organizations of any size to streamline their business processes, increase efficiency and reduce
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FlexiCapture - Distributed - Fixed Form - 3M Pages Item Details
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ABBYY FlexiCapture  - Distributed - Fixed Form -  3M Pages

Overview

ABBYY FlexiCapture is a powerful data capture and document processing solution from a world-leading technology vendor. It is designed to transform streams of documents of any structure and complexity into business-ready data. And its award-winning recognition technologies, automatic document classification, plus a highly scalable and customizable architecture, mean that it can help companies and organizations of any size to streamline their business processes, increase efficiency and reduce
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FlexiCapture - Distributed - Unstructured - 600K Pages Item Details
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ABBYY FlexiCapture - Distributed - Unstructured -   600K Pages

Overview

ABBYY FlexiCapture is a powerful data capture and document processing solution from a world-leading technology vendor. It is designed to transform streams of documents of any structure and complexity into business-ready data. And its award-winning recognition technologies, automatic document classification, plus a highly scalable and customizable architecture, mean that it can help companies and organizations of any size to streamline their business processes, increase efficiency and reduce
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- ABBYY

FlexiCapture - Distributed - Fixed Form - 6M Pages Item Details
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ABBYY FlexiCapture  - Distributed - Fixed Form -  6M Pages

Overview

ABBYY FlexiCapture is a powerful data capture and document processing solution from a world-leading technology vendor. It is designed to transform streams of documents of any structure and complexity into business-ready data. And its award-winning recognition technologies, automatic document classification, plus a highly scalable and customizable architecture, mean that it can help companies and organizations of any size to streamline their business processes, increase efficiency and reduce
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FlexiCapture - Distributed - Unstructured - 1.2M Pages Item Details
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ABBYY FlexiCapture  - Distributed - Unstructured -  1.2M Pages

Overview

ABBYY FlexiCapture is a powerful data capture and document processing solution from a world-leading technology vendor. It is designed to transform streams of documents of any structure and complexity into business-ready data. And its award-winning recognition technologies, automatic document classification, plus a highly scalable and customizable architecture, mean that it can help companies and organizations of any size to streamline their business processes, increase efficiency and reduce
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FlexiCapture - Distributed - Fixed Form - 10M Pages Item Details
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ABBYY FlexiCapture  - Distributed - Fixed Form - 10M Pages

Overview

ABBYY FlexiCapture is a powerful data capture and document processing solution from a world-leading technology vendor. It is designed to transform streams of documents of any structure and complexity into business-ready data. And its award-winning recognition technologies, automatic document classification, plus a highly scalable and customizable architecture, mean that it can help companies and organizations of any size to streamline their business processes, increase efficiency and reduce
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FlexiCapture - Distributed - Unstructured - 3M Pages Item Details
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ABBYY FlexiCapture - Distributed - Unstructured -  3M Pages

Overview

ABBYY FlexiCapture is a powerful data capture and document processing solution from a world-leading technology vendor. It is designed to transform streams of documents of any structure and complexity into business-ready data. And its award-winning recognition technologies, automatic document classification, plus a highly scalable and customizable architecture, mean that it can help companies and organizations of any size to streamline their business processes, increase efficiency and reduce
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FlexiCapture - Distributed - Fixed Form - 25M Pages Item Details
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ABBYY FlexiCapture  - Distributed - Fixed Form - 25M Pages

Overview

ABBYY FlexiCapture is a powerful data capture and document processing solution from a world-leading technology vendor. It is designed to transform streams of documents of any structure and complexity into business-ready data. And its award-winning recognition technologies, automatic document classification, plus a highly scalable and customizable architecture, mean that it can help companies and organizations of any size to streamline their business processes, increase efficiency and reduce
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FlexiCapture - Distributed - Unstructured - 6M Pages Item Details
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ABBYY FlexiCapture - Distributed - Unstructured -  6M Pages

Overview

ABBYY FlexiCapture is a powerful data capture and document processing solution from a world-leading technology vendor. It is designed to transform streams of documents of any structure and complexity into business-ready data. And its award-winning recognition technologies, automatic document classification, plus a highly scalable and customizable architecture, mean that it can help companies and organizations of any size to streamline their business processes, increase efficiency and reduce
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More info on Electronic Mail Room.

This page was designed to help you find Electronic Mail Room quickly and easily. Click Here to find Electronic Mail Room.

On-Site Support Available for much of the Eastern US
Online support available worldwide!

We will perform on-site installation and training services at any location within a 3 hour drive of one of our offices without charging extra for airfare.  However, our extensive online support options make on-site visits unnecessary for many applications.

From our headquarters in Knoxville, TN we are able to provide on-site service and support for East Tennessee (Knoxville, Oak Ridge, Maryville, Alcoa, Chattanooga, Nashville, Tri-Cities, Kingsport, TN), Western North Carolina (Asheville, Charlotte, Winston-Salem, Raleigh, Durham, NC), North Georgia (Atlanta, Athens, Augusta, GA), Western South Carolina (Greenville, Spartanburg, Columbia), North Alabama (Birmingham, Huntsville, AL), Eastern Kentucky (Louisville, Lexington, Georgetown, KY) Southern Ohio (Cincinnati, OH), and Southern Virginia (Bristol, Roanoke, Richmond, VA).

From our branch office in Boston we are able to provide on-site service and support for Massachusetts (Boston, Worcester, Springfield, MA), Rhode Island (Providence, Newport, RI), Connecticut (Hartford, New Haven, Bridgeport, Danbury, CT), Southern New Hampshire (Nashua, Manchester, NH), Eastern New York (New York City (NYC), Yonkers, Long Island, Albany, NY), New Jersey (Newark, Trenton, NJ) and Eastern Pennsylvania (Philadelphia, Allentown, Scranton, Wilkes-Barre, PA).

Click Here to find Electronic Mail Room.

Current Category:
Document Sorting Software

Other Items in This Category:
Digital Mail Room, Document Routing Software, Document Sorting, Electronic Document Classification, Mailroom Automation Software, Paperless Mail Room, Routing Document

Pages related to Electronic Mail Room:
Data_Capture_Software - electronic data capture, Document_Management_Software - electronic document storage, EDM_Software - Electronic Document Management, Electronic Document Management System, Document_Sorting_Software - Digital Mail Room, Electronic Document Classification, Electronic Mail Room, Mailroom Automation Software, Paperless Mail Room, Document_Imaging - Electronic Document Imaging, Scanning_Software - electronic document scanning, Digitech_Systems_Add-On_Modules - Digitech PaperVision E-Mail Archiving, Digitech PaperVision E-mail Manager, Digitech Systems E-Mail Archive, PaperVision E-Mail Manager, PaperVision Email Archive Solution, PaperVision Email Records Management, Simple_Software_Add-On_Modules - Simple FTP, WebDAV & E-Mail Sender, Business_Document_Management - Electronic Document Management Software

Meta Enterprises, LLC - Knoxville, TN
Electronic Mail Room at ScanStore.com
Freeware OCR Software and Royalty Free OCR SDK
Document Scanning, OCR and Barcode Recognition Software
Mortgage Document Scanning and OCR
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