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Accounts Payable Automation

AP automation software for small and mid-sized businesses: capture, invoice OCR, approvals, PO matching and posting to QuickBooks or your ERP.

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AP automation software for small and mid-sized businesses

Accounts payable automation software takes the manual work out of paying bills: capturing each invoice as it arrives, reading its data, routing it for approval, matching it to the purchase order and posting it to your accounting system, with the invoice image attached. For a small or mid-sized AP department, the goal is fewer keystrokes and lost invoices, not a six-month ERP project.

The steps AP automation covers

  • Capture. Invoices arrive on paper, by email and as PDFs. Scanning and email import put them all in one queue; see accounts payable imaging.
  • Data extraction. OCR and AI read the vendor, invoice number, date, PO number and totals, so staff check data instead of typing it; see accounts payable OCR.
  • Approval and matching. Invoices route to the right approver, and are checked against POs and receiving records; see invoice approval workflow and three-way matching.
  • Posting and filing. Approved bills go into the accounting system, with the invoice linked to the transaction and filed for audit.

Choosing the right size of solution

  • QuickBooks and small AP teams: SimpleIndex with SimpleInvoice reads invoice header data, and SimpleWorkflow creates the bills in QuickBooks Desktop or QuickBooks Online with the image attached. It's a one-time license, not a per-invoice subscription. See QuickBooks invoice scanning.
  • Many vendors and varied layouts: SimpleIndex 12's optional AI reads invoices it has never seen, on your own servers or through cloud engines; see AI invoice processing.
  • Line items, PO matching and approvals at volume: ABBYY FlexiCapture for Invoices captures header and line-item data, looks up vendors, matches invoices to POs during verification, and records approvals and rejections. We resell, implement and support it.

Send us a few sample invoices, your monthly volume and your accounting system, and we'll recommend the simplest setup that works. Ask for a recommendation or call 865-637-8986.

Related

Invoice processing software  -  Accounts payable OCR  -  AI invoice processing

Not sure which software fits your documents?

Tell us about your documents and workflow, and we will recommend the right software and set up a demo or quote.

Request a demo or quote or call 865-637-8986

Search Results for Accounts Payable Automation

Featured Simple Software Document Scanning Software

Simple Software SimpleIndex Standard Workstation

SimpleIndex Standard Workstation

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SimpleIndex® is a fully featured document capture, data entry automation, and file retrieval system.

It is completely automated, allowing complicated scan jobs to be run from an icon on your desktop, which makes it as simple as possible for users. It is easy to set up yet open enough to allow you to configure even the most complex jobs.

Its unique features and flexibility all at a low cost make it ideal for any business, whether scanning paper documents or organizing electronic ones into a quick and simple retrieval system.

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Attention! ABBYY FineReader OCR Client does not work with Cloud based systems. If you are planning to implement it into clouds (AWS, Azure, and others), you would need to use Tesseract OCR or specialized AWS Textract.

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Capture Pro Software v4.0 is the latest addition to Kodak’s expanding software portfolio. With this latest release, customers will have even more options for ensuring the integrity of their work with the addition of Double Data Entry indexing and enhancements to the Intelligent QC capability, expanded PDF output options, and more.

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Capture Pro Software v4.0 is the latest addition to Kodak’s expanding software portfolio. With this latest release, customers will have even more options for ensuring the integrity of their work with the addition of Double Data Entry indexing and enhancements to the Intelligent QC capability, expanded PDF output options, and more.

Now Capture Pro enables you to:

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Capture Pro Software v4.0 is the latest addition to Kodak’s expanding software portfolio. With this latest release, customers will have even more options for ensuring the integrity of their work with the addition of Double Data Entry indexing and enhancements to the Intelligent QC capability, expanded PDF output options, and more.

Now Capture Pro enables you to:

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Capture Pro Software v4.0 is the latest addition to Kodak’s expanding software portfolio. With this latest release, customers will have even more options for ensuring the integrity of their work with the addition of Double Data Entry indexing and enhancements to the Intelligent QC capability, expanded PDF output options, and more.

Now Capture Pro enables you to:

  • Protect against indexing errors and ensure data integrity with New Double Data Entry indexing
  • Optimize image quality with enhancements to the Intelligent QC function, including auto-crop and deskew
  • Achieve more flexibility and security in outputting to PDF with password encrypted PDF, ability to output documents larger than 200 inches long to PDF, and faster viewing
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Capture Pro Software v4.0 is the latest addition to Kodak’s expanding software portfolio. With this latest release, customers will have even more options for ensuring the integrity of their work with the addition of Double Data Entry indexing and enhancements to the Intelligent QC capability, expanded PDF output options, and more.

Now Capture Pro enables you to:

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  • Optimize image quality with enhancements to the Intelligent QC function, including auto-crop and deskew
  • Achieve more flexibility and security in outputting to PDF with password encrypted PDF, ability to output documents larger than 200 inches long to PDF, and faster viewing
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Capture Pro 4.0 for Group DX(3)

Capture Pro Software v4.0 is the latest addition to Kodak’s expanding software portfolio. With this latest release, customers will have even more options for ensuring the integrity of their work with the addition of Double Data Entry indexing and enhancements to the Intelligent QC capability, expanded PDF output options, and more.

Now Capture Pro enables you to:

  • Protect against indexing errors and ensure data integrity with New Double Data Entry indexing
  • Optimize image quality with enhancements to the Intelligent QC function, including auto-crop and deskew
  • Achieve more flexibility and security in outputting to PDF with password encrypted PDF, ability to output documents larger than 200 inches long to PDF, and faster viewing
    more…
Request a quote or demo
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Capture Pro 4.0 for Group C(1)

Capture Pro Software v4.0 is the latest addition to Kodak’s expanding software portfolio. With this latest release, customers will have even more options for ensuring the integrity of their work with the addition of Double Data Entry indexing and enhancements to the Intelligent QC capability, expanded PDF output options, and more.

Now Capture Pro enables you to:

  • Protect against indexing errors and ensure data integrity with New Double Data Entry indexing
  • Optimize image quality with enhancements to the Intelligent QC function, including auto-crop and deskew
  • Achieve more flexibility and security in outputting to PDF with password encrypted PDF, ability to output documents larger than 200 inches long to PDF, and faster viewing
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Request a quote or demo
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Capture Pro Software v4.0 is the latest addition to Kodak’s expanding software portfolio. With this latest release, customers will have even more options for ensuring the integrity of their work with the addition of Double Data Entry indexing and enhancements to the Intelligent QC capability, expanded PDF output options, and more.

Now Capture Pro enables you to:

  • Protect against indexing errors and ensure data integrity with New Double Data Entry indexing
  • Optimize image quality with enhancements to the Intelligent QC function, including auto-crop and deskew
  • Achieve more flexibility and security in outputting to PDF with password encrypted PDF, ability to output documents larger than 200 inches long to PDF, and faster viewing
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Capture Pro Software v4.0 is the latest addition to Kodak’s expanding software portfolio. With this latest release, customers will have even more options for ensuring the integrity of their work with the addition of Double Data Entry indexing and enhancements to the Intelligent QC capability, expanded PDF output options, and more.

Now Capture Pro enables you to:

  • Protect against indexing errors and ensure data integrity with New Double Data Entry indexing
  • Optimize image quality with enhancements to the Intelligent QC function, including auto-crop and deskew
  • Achieve more flexibility and security in outputting to PDF with password encrypted PDF, ability to output documents larger than 200 inches long to PDF, and faster viewing
    more…
Request a quote or demo
Kodak Capture Pro 4.0 for Group C(5)

Capture Pro 4.0 for Group C(5)

Capture Pro Software v4.0 is the latest addition to Kodak’s expanding software portfolio. With this latest release, customers will have even more options for ensuring the integrity of their work with the addition of Double Data Entry indexing and enhancements to the Intelligent QC capability, expanded PDF output options, and more.

Now Capture Pro enables you to:

  • Protect against indexing errors and ensure data integrity with New Double Data Entry indexing
  • Optimize image quality with enhancements to the Intelligent QC function, including auto-crop and deskew
  • Achieve more flexibility and security in outputting to PDF with password encrypted PDF, ability to output documents larger than 200 inches long to PDF, and faster viewing
    more…
Request a quote or demo
Kodak Capture Pro 4.0 for Group D(3)

Capture Pro 4.0 for Group D(3)

Capture Pro Software v4.0 is the latest addition to Kodak’s expanding software portfolio. With this latest release, customers will have even more options for ensuring the integrity of their work with the addition of Double Data Entry indexing and enhancements to the Intelligent QC capability, expanded PDF output options, and more.

Now Capture Pro enables you to:

  • Protect against indexing errors and ensure data integrity with New Double Data Entry indexing
  • Optimize image quality with enhancements to the Intelligent QC function, including auto-crop and deskew
  • Achieve more flexibility and security in outputting to PDF with password encrypted PDF, ability to output documents larger than 200 inches long to PDF, and faster viewing
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Request a quote or demo
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Capture Pro 4.0 for Group D(5)

Capture Pro Software v4.0 is the latest addition to Kodak’s expanding software portfolio. With this latest release, customers will have even more options for ensuring the integrity of their work with the addition of Double Data Entry indexing and enhancements to the Intelligent QC capability, expanded PDF output options, and more.

Now Capture Pro enables you to:

  • Protect against indexing errors and ensure data integrity with New Double Data Entry indexing
  • Optimize image quality with enhancements to the Intelligent QC function, including auto-crop and deskew
  • Achieve more flexibility and security in outputting to PDF with password encrypted PDF, ability to output documents larger than 200 inches long to PDF, and faster viewing
    more…
Request a quote or demo
Kodak Capture Pro 4.0 for Group DX (1 year)

Capture Pro 4.0 for Group DX (1 year)

Capture Pro Software v4.0 is the latest addition to Kodak’s expanding software portfolio. With this latest release, customers will have even more options for ensuring the integrity of their work with the addition of Double Data Entry indexing and enhancements to the Intelligent QC capability, expanded PDF output options, and more.

Now Capture Pro enables you to:

  • Protect against indexing errors and ensure data integrity with New Double Data Entry indexing
  • Optimize image quality with enhancements to the Intelligent QC function, including auto-crop and deskew
  • Achieve more flexibility and security in outputting to PDF with password encrypted PDF, ability to output documents larger than 200 inches long to PDF, and faster viewing
    more…
Request a quote or demo
Kodak Capture Pro 4.0 for Group DX(1)

Capture Pro 4.0 for Group DX(1)

Capture Pro Software v4.0 is the latest addition to Kodak’s expanding software portfolio. With this latest release, customers will have even more options for ensuring the integrity of their work with the addition of Double Data Entry indexing and enhancements to the Intelligent QC capability, expanded PDF output options, and more.

Now Capture Pro enables you to:

  • Protect against indexing errors and ensure data integrity with New Double Data Entry indexing
  • Optimize image quality with enhancements to the Intelligent QC function, including auto-crop and deskew
  • Achieve more flexibility and security in outputting to PDF with password encrypted PDF, ability to output documents larger than 200 inches long to PDF, and faster viewing
    more…
Request a quote or demo
Kodak Alaris Capture Pro for Auto Import 1 Year Software Assurance (Imp1)

Alaris Capture Pro for Auto Import 1 Year Software Assurance (Imp1)

Capture Pro Software is the latest addition to Alaris’s expanding software portfolio. With this latest release, customers will have even more options for ensuring the integrity of their work with the addition of Double Data Entry indexing and enhancements to the Intelligent QC capability, expanded PDF output options, and more.

Now Capture Pro enables you to:

  • Protect against indexing errors and ensure data integrity with New Double Data Entry indexing
  • Optimize image quality with enhancements to the Intelligent QC function, including auto-crop and deskew
  • Achieve more flexibility and security in outputting to PDF with password encrypted PDF, ability to output documents larger than 200 inches long to PDF, and faster viewing
    more…
Request a quote or demo
Kodak Alaris Capture Pro for Auto Import 3 Year Software Assurance (Imp3)

Alaris Capture Pro for Auto Import 3 Year Software Assurance (Imp3)

Capture Pro Software is the latest addition to Alaris’s expanding software portfolio. With this latest release, customers will have even more options for ensuring the integrity of their work with the addition of Double Data Entry indexing and enhancements to the Intelligent QC capability, expanded PDF output options, and more.

Now Capture Pro enables you to:

  • Protect against indexing errors and ensure data integrity with New Double Data Entry indexing
  • Optimize image quality with enhancements to the Intelligent QC function, including auto-crop and deskew
  • Achieve more flexibility and security in outputting to PDF with password encrypted PDF, ability to output documents larger than 200 inches long to PDF, and faster viewing
    more…
Request a quote or demo
Kodak Capture Pro 4.0 for Group DX(5)

Capture Pro 4.0 for Group DX(5)

Capture Pro Software v4.0 is the latest addition to Kodak’s expanding software portfolio. With this latest release, customers will have even more options for ensuring the integrity of their work with the addition of Double Data Entry indexing and enhancements to the Intelligent QC capability, expanded PDF output options, and more.

Now Capture Pro enables you to:

  • Protect against indexing errors and ensure data integrity with New Double Data Entry indexing
  • Optimize image quality with enhancements to the Intelligent QC function, including auto-crop and deskew
  • Achieve more flexibility and security in outputting to PDF with password encrypted PDF, ability to output documents larger than 200 inches long to PDF, and faster viewing
    more…
Request a quote or demo
Kodak Alaris Capture Pro for Auto Import 5 Year Software Assurance (Imp5)

Alaris Capture Pro for Auto Import 5 Year Software Assurance (Imp5)

Capture Pro Software is the latest addition to Alaris’s expanding software portfolio. With this latest release, customers will have even more options for ensuring the integrity of their work with the addition of Double Data Entry indexing and enhancements to the Intelligent QC capability, expanded PDF output options, and more.

Now Capture Pro enables you to:

  • Protect against indexing errors and ensure data integrity with New Double Data Entry indexing
  • Optimize image quality with enhancements to the Intelligent QC function, including auto-crop and deskew
  • Achieve more flexibility and security in outputting to PDF with password encrypted PDF, ability to output documents larger than 200 inches long to PDF, and faster viewing
    more…
Request a quote or demo
Kodak Capture Pro 4.0 for Group E(1)

Capture Pro 4.0 for Group E(1)

Capture Pro Software v4.0 is the latest addition to Kodak’s expanding software portfolio. With this latest release, customers will have even more options for ensuring the integrity of their work with the addition of Double Data Entry indexing and enhancements to the Intelligent QC capability, expanded PDF output options, and more.

Now Capture Pro enables you to:

  • Protect against indexing errors and ensure data integrity with New Double Data Entry indexing
  • Optimize image quality with enhancements to the Intelligent QC function, including auto-crop and deskew
  • Achieve more flexibility and security in outputting to PDF with password encrypted PDF, ability to output documents larger than 200 inches long to PDF, and faster viewing
    more…
Request a quote or demo
Kodak Capture Pro 4.0 for Group E(3)

Capture Pro 4.0 for Group E(3)

Capture Pro Software v4.0 is the latest addition to Kodak’s expanding software portfolio. With this latest release, customers will have even more options for ensuring the integrity of their work with the addition of Double Data Entry indexing and enhancements to the Intelligent QC capability, expanded PDF output options, and more.

Now Capture Pro enables you to:

  • Protect against indexing errors and ensure data integrity with New Double Data Entry indexing
  • Optimize image quality with enhancements to the Intelligent QC function, including auto-crop and deskew
  • Achieve more flexibility and security in outputting to PDF with password encrypted PDF, ability to output documents larger than 200 inches long to PDF, and faster viewing
    more…
Request a quote or demo
Kodak Capture Pro 4.0 for Group F(1)

Capture Pro 4.0 for Group F(1)

Capture Pro Software v4.0 is the latest addition to Kodak’s expanding software portfolio. With this latest release, customers will have even more options for ensuring the integrity of their work with the addition of Double Data Entry indexing and enhancements to the Intelligent QC capability, expanded PDF output options, and more.

Now Capture Pro enables you to:

  • Protect against indexing errors and ensure data integrity with New Double Data Entry indexing
  • Optimize image quality with enhancements to the Intelligent QC function, including auto-crop and deskew
  • Achieve more flexibility and security in outputting to PDF with password encrypted PDF, ability to output documents larger than 200 inches long to PDF, and faster viewing
    more…
Request a quote or demo
Kodak Capture Pro 4.0 for Group E(5)

Capture Pro 4.0 for Group E(5)

Capture Pro Software v4.0 is the latest addition to Kodak’s expanding software portfolio. With this latest release, customers will have even more options for ensuring the integrity of their work with the addition of Double Data Entry indexing and enhancements to the Intelligent QC capability, expanded PDF output options, and more.

Now Capture Pro enables you to:

  • Protect against indexing errors and ensure data integrity with New Double Data Entry indexing
  • Optimize image quality with enhancements to the Intelligent QC function, including auto-crop and deskew
  • Achieve more flexibility and security in outputting to PDF with password encrypted PDF, ability to output documents larger than 200 inches long to PDF, and faster viewing
    more…
Request a quote or demo
Kodak Capture Pro 4.0 for Group F(3)

Capture Pro 4.0 for Group F(3)

Capture Pro Software v4.0 is the latest addition to Kodak’s expanding software portfolio. With this latest release, customers will have even more options for ensuring the integrity of their work with the addition of Double Data Entry indexing and enhancements to the Intelligent QC capability, expanded PDF output options, and more.

Now Capture Pro enables you to:

  • Protect against indexing errors and ensure data integrity with New Double Data Entry indexing
  • Optimize image quality with enhancements to the Intelligent QC function, including auto-crop and deskew
  • Achieve more flexibility and security in outputting to PDF with password encrypted PDF, ability to output documents larger than 200 inches long to PDF, and faster viewing
    more…
Request a quote or demo

More info on Accounts Payable Automation.

Accounts Payable Automation FAQ Topics:
Accounts Payable Automation FAQ Can you use OCR to read data from documents if it is not in the same place on every page?
Accounts Payable Automation FAQ What is a product that will allow me to create forms and scan completed forms (handwritten) into a database or spreadsheet?
Accounts Payable Automation FAQ Assuming a load of 500 documents per day, which Forms Processing software would you recommend in regards to value, reliability, and ease of use with a mid-volume scanner?
Accounts Payable Automation FAQ We want to automatically scan different forms, recognize what form it is, and file it for later retrieval. What software do we need?
Accounts Payable Automation FAQ Does ScanStore provide outsourced document scanning, OCR or forms processing services?
Accounts Payable Automation FAQ Can I scan a completed form into my computer and change the information, written text, or layout of the scanned document?
Accounts Payable Automation FAQ What is WorkFlow software?

Accounts Payable Automation FAQ All FAQ Topics

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On-site support across East Tennessee
Online support available everywhere

From our office in Knoxville, TN we provide on-site installation, training and demos across East Tennessee, including Knoxville, Oak Ridge, Maryville and Alcoa, Chattanooga and the Tri-Cities. Everywhere else, including Nashville, our online setup, training and support make on-site visits unnecessary for most projects.

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Current Category:
Invoice Processing

Other Items in This Category:
Three-Way Matching, Scanning Invoices, Payables Processing, Payables OCR, OCR Invoices, OCR Invoice Scanning, OCR Invoice Processing, Invoice Workflow Automation, invoice scanning software, Invoice Scanning, Invoice Processing Workflow, Invoice Processing Systems, Invoice Processing Software, Invoice Processing Automation, Invoice OCR, Invoice Imaging Software, Invoice Document Management, Invoice Data Entry, Invoice Data Capture, Invoice Capture, Invoice Automation, Automated Invoice Processing, AP Invoice Scanning, AI Invoice Processing, Accounts Payable Scanning, Accounts Payable OCR, Accounts Payable Invoice Processing, Accounts Payable Imaging

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