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Document Scanning

Batch scanning software that separates, names and files scanned documents automatically using barcodes and OCR, from one workstation to a whole scanning department.
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Choosing batch scanning software

Batch scanning software turns stacks of paper into named, indexed files. It separates documents, reads barcodes and text, and files each one where it belongs, so nobody has to type it in. Below are the products we sell in this category and who each one suits. Our US-based experts, each with 20+ years in the industry, can help you choose: call 865-637-8986 or request a quote.

Browse all document scanning software Compare features side by side

Our own scanning software

SimpleIndex

The easiest, lowest-cost way to batch scan. Barcode, zonal OCR and cloud OCR indexing, automatic file naming and one-click export to SharePoint, your document management system or a folder structure. Runs on one workstation or across a department, with no page-count limits.

Request the free trial SimpleIndex editions and prices

SimpleIndex turns scanned pages into index fields and files each document into organized folders automatically

Other batch scanning software we sell

Kodak Alaris Capture Pro Production scanning software from Kodak Alaris for converting large volumes of paper into high-quality images, with indexing and export built in. Licensed by scanner group. Digitech PaperVision Capture Distributed capture for scanning departments: scanning, OCR, indexing and export split across workstations or sites, coordinated by a central job server. Digitech PaperFlow Production scanning on a single workstation, with no database to maintain. Editions add unlimited barcode recognition, full-text OCR or both. Tungsten (Kofax) Express Batch scanning and indexing in desktop, low-volume, mid-volume and workgroup editions. IRISPowerscan Batch scanning with OCR, plus a server edition that shares processing and a common filing scheme across multiple users.

Which one fits?

If you need to…Start with
Scan and file batches at the lowest cost, on one PC or a fewSimpleIndex
Run one production scanning station that feeds a Digitech or other ECM systemPaperFlow
Spread scanning, OCR and indexing across several operators or sitesPaperVision Capture or IRISPowerscan
Capture high volumes on Kodak Alaris scannersCapture Pro
Not sureAsk an expert

Why automate the scanning?

Buying a scanner and feeding paper into it doesn't save money by itself. The savings come from not typing: if automation costs $3,000 to set up and saves an employee 10 hours a week of data entry at $25 an hour, it pays for itself in 12 weeks. Batch scanning software can:

  • Read barcodes on each document or on cover sheets to separate and file a stack automatically
  • Read a zone such as an invoice number, date or amount with zonal OCR
  • Look up the rest by matching one field against your database
  • Make every page searchable with full-text OCR
  • Find data that moves around the page with dynamic or cloud AI OCR

Looking for something else?

OCR to Word or PDFDesktop and server OCR such as ABBYY FineReader, sold through SimpleOCR. Forms and surveysHandprint recognition for applications, surveys and other fixed forms. InvoicesData capture from invoices and other documents that vary by sender. Document managementStore, search, share and route documents once they're scanned.
Document Scanning FAQ Topics:
Document Scanning FAQ How do I know what software works with my scanner or what scanner works with my software?
Document Scanning FAQ What scanners will scan directly to email?
Document Scanning FAQ How do I keep a running count of the number of pages scanned?
Document Scanning FAQ What is Kofax Virtual ReScan and do I need it?
Document Scanning FAQ Can you use OCR to read data from documents if it is not in the same place on every page?
Document Scanning FAQ What software is included with the purchase of a scanner?
Document Scanning FAQ Does ScanStore provide outsourced document scanning, OCR or forms processing services?
Document Scanning FAQ What scanners will scan directly to a secure FTP server?
Document Scanning FAQ I use QuickBooks and want to attach scanned documents to records (Invoice, PO, etc.) in QuickBooks. What do I need to do this?
Document Scanning FAQ What software do I need to do duplex (2-sided) scanning on a simplex (1-sided) scanner?
Document Scanning FAQ I would like to have my images rotated automatically so all images are correctly oriented with the top side up. Is there software that can do this?
Document Scanning FAQ How can I batch scan with SimpleOCR?
Document Scanning FAQ How can I automatically print barcodes on mailing labels or separator sheets using data from a spreadsheet or database?
Document Scanning FAQ I am looking for a software package that will allow me to scan a PDF document and fill in the blanks for electronic invoicing. It appears that your software will allow me to do this. However, I am also looking to have our invoices electronic requiring customers to sign the invoices using an iPad. Will your software package allow a free hand signature as well?
Document Scanning FAQ Please let me know if the price stated in the Web site in US$ dollars?

Document Scanning FAQ All FAQ Topics


 
Top Scanning Software Resources

There are many types of document scanning software and finding the right one can be confusing. ScanStore has several original guides to help you find the right software for your project.