Bates stamping and Bates numbering software

Bates numbering gives every page in a legal production a unique, sequential number, such as ABC000001, printed in the same place on each page, so any page can be cited and found. Bates stamping is the act of applying those numbers. Law firms, legal departments, insurers and courts use it for discovery, exhibits and case files.

Bates stamping as you scan

Stamping with a scanner's built-in imprinter means buying a more expensive scanner, and stamping PDFs one at a time afterwards is slow. SimpleIndex stamps the Bates number electronically on each page as it's scanned or imported, so a production set is numbered, named and searchable in one pass:

• Your own format: any prefix with leading zeros, kept as the count rises.
• Continuous numbering: the count carries on from one batch and one production volume to the next.
• Placement you choose: the stamp goes in the same corner of every page.
• Load files: the Concordance export writes DAT and OPT files for review platforms.
• Searchable output: searchable PDFs with OCR, so the production can be searched as soon as it's made.

Bates stamping is included in both editions of SimpleIndex, Standard ($600) and Professional ($1,800), with a one-time license.

Beyond numbering

For storing, searching and securing case documents, see legal document management. Ask us about your production format, or call 865-637-8986.

Related

Legal document management  -  Searchable PDF  -  Records management software