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Use our Data Conversion Software guide to quickly find the right solution for your project.
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ICR forms processing software
Data Conversion Software Guide
What is Data Conversion Software?

What is Data Conversion Software?

OCR stands for Optical Character Recognition and is the technology that allows software to interpret machine printed text on scanned images.

Data Conversion Software uses OCR technology to automate data entry tasks involving machine printed forms. When the forms all have the same format, simple Zone OCR can be employed to convert specific regions of the page to usable data. Advanced data extraction software is also able to locate common data elements on forms with many different formats. The most common example of this is Invoice Processing, but data extraction can be done with any type of document.

Data extraction software can also be used to:

Who can benefit from data extraction software?

Who can benefit from data extraction software?

Any organization that must enter data in a database that comes from paper forms or electronic documents like Word, Excel and PDF files can get a very high return on investment by automating the data entry with data extraction software.

Depending on the type and volume of documents and data you have, the cost of the solution could range from a few hundred dollars to tens of thousands. A simple project could justify a software purchase to save only a few days of data entry time. A complex project with many different types of documents and unstructured data could need to offset hundreds of data entry hours to justify the expense.

Organizations that have many separate departments that perform data entry from documents can share the budget for data extraction software by re-using it for other projects. Your current project may not be big enough to justify the expense, but when combined with one or two others it would be.

How much do Data Conversion Software systems cost?

How much do Data Conversion Software systems cost?

As mentioned above, the biggest factor in the price of the system is the complexity and volume of the documents and data being captured. The total cost of a data extraction solution also includes several other items:

  • Time to install and configure the software
  • Recognition templates must be created for each data field
  • Data exports must be defined for each document template
  • User and administrator training
  • Labor required to verify the recognition results
  • IT infrastructure and maintenance costs

If you have an IT staff that is familiar with document scanning and OCR applications, it is possible to do most of the configuration and maintenance in-house. If not then it is highly recommended that you use our Consulting Services to guide you through the setup process.

Contact Us to get a professional analysis of your project requirements and a full time and cost estimate.

What is the typical data entry workflow?

What is the typical data entry workflow?

The process of converting a paper document to live data you can use is as follows:

  • Paper is are prepped for scanning (unfolded, staples removed, etc.)
  • Documents are scanned on a high-speed document scanner
  • Scanned images are recognized with OCR
  • Matching algorithms locate data elements within the text
  • Fields that fail validation checks are presented to the operators for manual review and correction
  • Once all errors are corrected, data is exported to final destination
How do I find out more?

How do I find out more?




 
Common Data Conversion Software Applications

Virtually any document with data that must be keyed in can benefit from data extraction software.

  • Invoices, Purchase Orders & Statements
  • Health care documents (labs, EOBs)
  • Litigation support
  • Scientific research
  • Organize shared drive folders & files
  • SharePoint document migration
  • Contracts & agreements
  • Mortgage & financial documents
Benefits of OCR Data Capture

Automating data entry using OCR technology has many more benefits than just saving time on typing.

  • Cut data entry time/costs by up to 90%
  • Reduce error rates with validation rules
  • Enable remote data entry
  • Superior data entry ergonomics
  • Improved data security & privacy
  • Scanned documents are digitized and archived automatically
  • Electronic files can be processed in seconds with 100% accuracy
 
Data Conversion Software & Capture Solutions

Solutions for Simple Documents

Simple documents have data elements in the same location on every page and can be automated with Zonal OCR.

Solutions for Complex Documents

Documents with many different possible layouts, unsorted documents that must be classfieid, or documents with tables and line item data that must be read.

  • ABBYY FlexiCapture is the most robust general purpose OCR data capture application available.
  • IRISXtract has preconfigured modules for accounts payable, human resources, healthcare, mailroom and other common configurations.
  • SimpleIndex uses pattern matching (RegEx) to locate data on different documents at a fraction of the cost of enterprise data capture applications.

Solutions for Electronic Documents

Although all of our data extraction solutions can be configured to read data from electronic documents, only SimpleIndex does this without first converting the document to an image and performing OCR on it. SimpleIndex is able to use the original text in MS Office and PDF files and extract data from it with complex pattern matching algorithms. This process is lightning fast and 100% accurate, and SimpleIndex is a low-cost application that any business can afford.

Enterprise Data Capture

Large companies with massive document capture and data entry projects should use these enterprise solutions that are designed to handle high volume jobs, multiple departments and workflows.

Search Results for Data Conversion Software

Featured ABBYY Forms Processing Software

FlexiCapture - Standalone- Fixed Form - 60K Pages Item Details
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ABBYY FlexiCapture -  Standalone- Fixed Form -  60K Pages

Overview

ABBYY FlexiCapture is a powerful data capture and document processing solution from a world-leading technology vendor. It is designed to transform streams of documents of any structure and complexity into business-ready data. And its award-winning recognition technologies, automatic document classification, plus a highly scalable and customizable architecture, mean that it can help companies and organizations of any size to streamline their business processes, increase efficiency and reduce
more...

- ABBYY Web Page
- More Info/Brochure
- Login for Demos
- Forms Processing
- ABBYY

FlexiCapture - Standalone - Fixed Form - 60K Pages Item Details
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ABBYY FlexiCapture -  Standalone - Fixed Form -  60K Pages

Overview

ABBYY FlexiCapture is a powerful data capture and document processing solution from a world-leading technology vendor. It is designed to transform streams of documents of any structure and complexity into business-ready data. And its award-winning recognition technologies, automatic document classification, plus a highly scalable and customizable architecture, mean that it can help companies and organizations of any size to streamline their business processes, increase efficiency and reduce
more...

- ABBYY Web Page
- More Info/Brochure
- Login for Demos
- Forms Processing
- ABBYY

IRIS Forms Processing Software

IRISCapture for Forms Pro - 50,000 Images per Year (USB Dongle) Item Details
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IRIS IRISCapture for Forms Pro - 50,000 Images per Year (USB Dongle)

that automatically captures, sorts and identifies all types of documents and forms entering a company or organization, irrespective of their size, layout and content.

It further extracts the documents’ relevant data using I.R.I.S.’s in-house recognition technologies: OCR for machine printed information, ICR for hand-printed data, OMR for marks in check boxes, BCR for barcodes. I.R.I.S.’s ICR Voting™ technology is used to provide the best possible ICR results. The recognized data is carefully verified, validated and controlled – automatically and interactively - via a series of operating modules before it can be exported in any standard format. The original paper-based data is quickly and
more...

- IRIS Web Page
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- Forms Processing
- IRIS

IRISCapture for Invoices - 3,000 Images per Year Item Details
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IRIS IRISCapture for Invoices - 3,000 Images per Year

can deliver considerable productivity gains, reducing costs by up to 50%.

IRISCapture for Invoices is a powerful invoice processing and recognition application.  All key information of your invoices are automatically detected the data are extracted, checked and ready for import in your Accounting, ERP or Workflow package


Features:

Automatic Invoice Processing
Automatic identification, recognition and indexing of paper and electronic invoices. This solution automatically extracts indexing information from single or multi-page invoices. more...

- IRIS Web Page
- More Info/Brochure
- Login for Demos
- Forms Processing
- IRIS

IRISCapture for Forms Pro - 100,000 Images per Year (USB Dongle) Item Details
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IRIS IRISCapture for Forms Pro - 100,000 Images per Year (USB Dongle)

that automatically captures, sorts and identifies all types of documents and forms entering a company or organization, irrespective of their size, layout and content.

It further extracts the documents’ relevant data using I.R.I.S.’s in-house recognition technologies: OCR for machine printed information, ICR for hand-printed data, OMR for marks in check boxes, BCR for barcodes. I.R.I.S.’s ICR Voting™ technology is used to provide the best possible ICR results. The recognized data is carefully verified, validated and controlled – automatically and interactively - via a series of operating modules before it can be exported in any standard format. The original paper-based data is quickly and
more...

- IRIS Web Page
- More Info/Brochure
- Login for Demos
- Forms Processing
- IRIS

ABBYY Forms Processing Software

FlexiCapture - Standalone - for Non Profit Organisations (NPOs) - 20K Pages Item Details Add to Cart
$2500.00
ABBYY FlexiCapture -  Standalone - for Non Profit Organisations (NPOs) -  20K Pages

organisations

  • Educational institutions, public libraries, public museums
  • Charitable institutions
  • Great offer for less than 6c a page!

    Overview

    ABBYY FlexiCapture is a powerful data capture and document processing solution from a world-leading technology vendor. It is designed to transform streams of documents of any structure and complexity into business-ready data. And its award-winning recognition technologies, automatic document classification, plus a highly scalable and customizable architecture, mean that it can help companies and organizations of any size to streamline their business processes, increase
    more...

    - ABBYY Web Page
    - More Info/Brochure
    - Login for Demos
    - Forms Processing
    - ABBYY

     

    More info on Data Conversion Software.

    This page was designed to help you find Data Conversion Software quickly and easily. Click Here to find Data Conversion Software.

    On-Site Support Available for much of the Eastern US
    Online support available worldwide!

    We will perform on-site installation and training services at any location within a 3 hour drive of one of our offices without charging extra for airfare.  However, our extensive online support options make on-site visits unnecessary for many applications.

    From our headquarters in Knoxville, TN we are able to provide on-site service and support for East Tennessee (Knoxville, Oak Ridge, Maryville, Alcoa, Chattanooga, Nashville, Tri-Cities, Kingsport, TN), Western North Carolina (Asheville, Charlotte, Winston-Salem, Raleigh, Durham, NC), North Georgia (Atlanta, Athens, Augusta, GA), Western South Carolina (Greenville, Spartanburg, Columbia), North Alabama (Birmingham, Huntsville, AL), Eastern Kentucky (Louisville, Lexington, Georgetown, KY) Southern Ohio (Cincinnati, OH), and Southern Virginia (Bristol, Roanoke, Richmond, VA).

    From our branch office in Boston we are able to provide on-site service and support for Massachusetts (Boston, Worcester, Springfield, MA), Rhode Island (Providence, Newport, RI), Connecticut (Hartford, New Haven, Bridgeport, Danbury, CT), Southern New Hampshire (Nashua, Manchester, NH), Eastern New York (New York City (NYC), Yonkers, Long Island, Albany, NY), New Jersey (Newark, Trenton, NJ) and Eastern Pennsylvania (Philadelphia, Allentown, Scranton, Wilkes-Barre, PA).

    Click Here to find Data Conversion Software.

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