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Use our Going Paperless guide to quickly find the right solution for your project.
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ICR forms processing software
Going Paperless Software Guide

Going Paperless Paperless Filing Systems Relying on the old filing cabinet filled with paper documents is becoming more and more of burden. Your competition knows that electronic document management brings cost down and streamlines their operations. Are you ready to break away from the paper and get your document management solution in place? Great! That's our specialty.

The phrase "document management" is rather broad and can apply to a variety of scenarios depending on the needs (and size) of the business. In some instances we are talking about a system that merely gives us an efficient way to scan paper and save it out in an orderly, intuitive structure. Other times, we need to bring in search and viewing capabilities that are all handled inside a single piece of software. Likewise we may be working with more than just digital versions of paper files, such as MS Office documents, CAD drawings and graphics files. We can even run into the need for advanced features like document lifecycle management and workflow. These features are especially important when regulations such as HIPAA and Sarbanes-Oxley apply, to keep prying eyes away from critical information, and to limit liability by removing old docs once they've passed their business or regulatory prime.

More information and side-by-side feature comparisons are available on our
Going Paperless Comparison page.

Solutions for Small Businesses
Small Business Desktop Going Paperless Users within a single department, working from home or who have a small business can simply scan their documents to a folder that is shared to everyone. In this "ad-hoc" scenario you only need some basic document scanning software to simplify and bring consistency to your filing system.

If you want to move to the next level, there are Desktop Document Management options that provide an all-in-one means for capture, storage, search and retrieval of documents. Additionally, they provide security, advanced capabilities and ease of use above that of the ad-hoc methods

And let's not forget cloud-based options that alleviate the need to maintain storage servers or keep software up to date.

   SimpleView
   SimpleSearch
   Digitech PaperVision
   DiVA (Cloud-based)
Enterprise Going Paperless
Enterprise Going Paperless Within a large company or enterprise, there is a need for more robust Document Management applications that have enhanced features including security and scalability.

Such enhancements as:

* Digital signatures
* Document lifecycle management
* Version control
* Advanced keyword searching & full-text indexing
* Audit trails (HIPAA, Sarbanes compliance)
* Email archiving
* Workflow routing
* Enterprise Report Processing (ERP)
* Document access control

   Digitech PaperVision Enterprise
   CompuThink ContentVerse

Web/Cloud Options
Cloud based web internet Going Paperless Taking a Document Management system off the local system and to a networked solution can comprise either a solution hosted on internal servers or outsourced entirely to a cloud-based platform.

Accessing a Document Management system from the web browser means that it can be accessed from any workstation and from any location without the need for client software. Hosted cloud solutions take convenience a step further by removing the need to keep hardware systems and software up to date.

Self-Hosted
   Digitech PaperVision Enterprise
   CompuThink ContentVerse

Cloud-Hosted
   DiVA
   Digitech ImageSilo
Jack of All Trades
Microsoft SharePoint Going Paperless One of our most popular solutions at many levels of the Document Management game is SimpleIndex. Spanning the categories of both document capture and management, SimpleIndex has a simple feature set that can be used for basic office filing AND searching right out of the box, but can also be used as then scanning front-end to capture images and index data for the more sophisticated solutions featured on this page.

Whether you're needing to setup a few easy fields to store a name, date and document type; or looking to capture an identifying number via OCR or Barcode and then auto-populate customer information from a database, SimpleIndex can tackle those jobs. And Scanstore can guide you through the whole process.


Electronic Signatures
Signature

Modern document management and ECM systems use electronic routing to simplify and speed up many aspects of the typical workflow. Unfortunately, one relic from the slow and impractical days of paper use has continued to bottleneck this otherwise efficient process - the need for signatures. Unique, legally binding signatures are still required on many documents, and this used to entail printing out and manually signing an electronically filled document somewhere in the workflow before it could be scanned back in and sent to the next step.

You don't have to struggle with this outdated process anymore!

In 2000 the ESIGN Act (Electronic Signatures in Global and National Commerce Act) was enacted. This act states that a contract or signature "may not be denied legal effect, validity, or enforceability solely because it is in electronic form."

Electronic signatures allow you to sign your documents using a quick, simple, and secure method, right from your computer. You will save money, time, and trees by removing the need to print and scan documents in the workflow just to get a signature. Simply press a single button, and your document is signed! Security is also improved by ensuring your document and signature have not been tampered with after signing. This is the new, modern way of validating documents.

How can you incorporate Electronic Signatures into your workflow?

Many software developers whose products are carried by ScanStore now include digital signature capabilities. Among these software are the following:

Digitech Systems Digitech Systems PaperVision Enterprise allows users to include a validated electronic form or signature with a document as part of a review or approval process, with built-in security measures.

ContentVerse CompuThink Contentverse includes an "electronic signature capture" module, which enables users across the system to enter their signature into a secure data bank (featuring a unique username and password for each user) within the program, and can pull it up (once their identity is validated) to apply to documents as needed.

Find out more by reading our full Electronic Signature Guide at the link above.


 
Going Paperless Software Brands

ScanStore carries document management solutions from several vendors to suit the needs of our diverse clients.

SimpleIndex document scanning Going Paperless suite Simple Software's Document Management Suite provides tools for scanning, indexing, searching and viewing documents using your existing shared drives and databases as the platform. SimpleSearch lets you use a database to perform keyword searches to find specific files. SimpleView turns your shared folders into a document management system by adding fast file searching, multi-document viewing and annotation capabilities.

Digitech Systems PaperVision Authorized Reseller Digitech Systems PaperVision is one of the most popular document management solutions available because it is easy to install, manage and use, while also providing rich features and high scalability for demanding enterprise implementations. ImageSilo provides the PaperVision experience in a cloud-based implementation.

CompuThink ContentVerse Going Paperless systems CompuThink ContentVerse is an enterprise solution that offers several unique features that set it apart. These include a server-side full text search engine that lets you search the contents of any file you add to the system, and integration with digital signing pads. It also has a unified browsing, searching and viewing interface that makes it easy to find and work with large sets of documents.

DiVA affordable hosted cloud-based Going Paperless DiVA is a simple, affordable, cloud-based application that gives you a secure platform for storing and viewing documents without the added expense and complexity of advanced features.

More information and side-by-side feature comparisons are available on our
Going Paperless Software Comparison page.


  Going Paperless
 

Search Results for Going Paperless

Featured Simple Software Document Scanning Software

SimpleIndex Standard Item Details Add to Cart
$500.00
Simple Software SimpleIndex Standard

character sets using Unicode

  • New SimpleInvoice Preconfigured Solution
  • For a full list of features, including those updated in v8 please click here.


    Add-ons:

    - Simple Software Web Page
    - More Info/Brochure
    - Login for Demos
    - Document Scanning
    - Simple Software

    SimpleIndex Standard (Concurrent) Item Details Add to Cart
    $1250.00
    Simple Software SimpleIndex Standard (Concurrent)

    character sets using Unicode

  • New SimpleInvoice Preconfigured Solution
  • For a full list of features, including those updated in v8 please click here.


    Add-ons:

    - Simple Software Web Page
    - More Info/Brochure
    - Login for Demos
    - Document Scanning
    - Simple Software

    SimpleIndex Pro Item Details Add to Cart
    $1350.00
    Simple Software SimpleIndex Pro

    character sets using Unicode

  • New SimpleInvoice Preconfigured Solution
  • For a full list of features, including those updated in v8 please click here.


    Add-ons:

    - Simple Software Web Page
    - More Info/Brochure
    - Login for Demos
    - Document Scanning
    - Simple Software

    SimpleIndex Pro (Concurrent) Item Details Add to Cart
    $2500.00
    Simple Software SimpleIndex Pro (Concurrent)

    character sets using Unicode

  • New SimpleInvoice Preconfigured Solution
  • For a full list of features, including those updated in v8 please click here.


    Add-ons:

    - Simple Software Web Page
    - More Info/Brochure
    - Login for Demos
    - Document Scanning
    - Simple Software

    Featured CompuThink Document Management Software

    ContentVerse Server Software Connections - Standard (up to 25 connections) Item Details
    Login for Pricing
    CompuThink ContentVerse Server Software Connections - Standard (up to 25 connections)

    & Metadata for Records Mgmt

  • Controlled Access to information from anywhere, by anyone authorized
  • Disaster recovery and backup are facilitated
  • Rapid Return on Investment

    • Affordable Acquisition and Deployment Costs
    • Minimized Ongoing Cost of Ownership
    • Cascading Benefit Streams from added applications leveraging initial investments

    Customer Service Improvements

    • able to respond quickly and accurately by researching while customer is on the phone and to then interact further with the customer
    • able to electronically collect and track customer interactions for continuity
    • able to interact and exchange electronic copies of document
    more...

    - CompuThink Web Page
    - More Info/Brochure
    - Login for Demos
    - Document Management
    - CompuThink

    Featured Simple Software Document Management Software

    SimpleIndex Document Management Suite Item Details Add to Cart
    $2750.00
    Simple Software SimpleIndex Document Management Suite

    character sets using Unicode

  • New SimpleInvoice Preconfigured Solution
  • For a full list of features, including those updated in v8 please click here.


    Add-ons:

    - Simple Software Web Page
    - More Info/Brochure
    - Login for Demos
    - Document Management
    - Simple Software

    Simple Software Document Scanning Software

    SimpleIndex OCR Item Details Add to Cart
    $900.00
    Simple Software SimpleIndex OCR

    character sets using Unicode

  • New SimpleInvoice Preconfigured Solution
  • For a full list of features, including those updated in v8 please click here.


    Add-ons:

    - Simple Software Web Page
    - More Info/Brochure
    - Login for Demos
    - Document Scanning
    - Simple Software

    SimpleIndex Barcode Item Details Add to Cart
    $900.00
    Simple Software SimpleIndex Barcode

    character sets using Unicode

  • New SimpleInvoice Preconfigured Solution
  • For a full list of features, including those updated in v8 please click here.


    Add-ons:

    - Simple Software Web Page
    - More Info/Brochure
    - Login for Demos
    - Document Scanning
    - Simple Software

    SimpleIndex Barcode Server 1M Item Details Add to Cart
    $1400.00
    Simple Software SimpleIndex Barcode Server 1M

    character sets using Unicode

  • New SimpleInvoice Preconfigured Solution
  • For a full list of features, including those updated in v8 please click here.


    Add-ons:

    - Simple Software Web Page
    - More Info/Brochure
    - Login for Demos
    - Document Scanning
    - Simple Software

    SimpleIndex OCR Server 1M Item Details Add to Cart
    $1400.00
    Simple Software SimpleIndex OCR Server 1M

    character sets using Unicode

  • New SimpleInvoice Preconfigured Solution
  • For a full list of features, including those updated in v8 please click here.


    Add-ons:

    - Simple Software Web Page
    - More Info/Brochure
    - Login for Demos
    - Document Scanning
    - Simple Software

    SimpleIndex Barcode Suite Item Details Add to Cart
    $1450.00
    Simple Software SimpleIndex Barcode Suite

    character sets using Unicode

  • New SimpleInvoice Preconfigured Solution
  • For a full list of features, including those updated in v8 please click here.


    Add-ons:

    - Simple Software Web Page
    - More Info/Brochure
    - Login for Demos
    - Document Scanning
    - Simple Software

    SimpleIndex Capture Suite Item Details Add to Cart
    $1750.00
    Simple Software SimpleIndex Capture Suite

    character sets using Unicode

  • New SimpleInvoice Preconfigured Solution
  • For a full list of features, including those updated in v8 please click here.


    Add-ons:

    - Simple Software Web Page
    - More Info/Brochure
    - Login for Demos
    - Document Scanning
    - Simple Software

    SimpleIndex Pro Server 1M Item Details Add to Cart
    $1850.00
    Simple Software SimpleIndex Pro Server 1M

    character sets using Unicode

  • New SimpleInvoice Preconfigured Solution
  • For a full list of features, including those updated in v8 please click here.


    Add-ons:

    - Simple Software Web Page
    - More Info/Brochure
    - Login for Demos
    - Document Scanning
    - Simple Software

    SimpleIndex OCR (Concurrent) Item Details Add to Cart
    $1850.00
    Simple Software SimpleIndex OCR (Concurrent)

    character sets using Unicode

  • New SimpleInvoice Preconfigured Solution
  • For a full list of features, including those updated in v8 please click here.


    Add-ons:

    - Simple Software Web Page
    - More Info/Brochure
    - Login for Demos
    - Document Scanning
    - Simple Software

    Diva Solutions Document Management Software

    4 Gigabytes of Online Storage (Recurring Monthly Fee) Item Details Add to Cart
    $75.00
    Diva Solutions 4 Gigabytes of Online Storage (Recurring Monthly Fee)

    Overview:

    DiVA is a document management solution that is rich with the important features you need.  From scanning, indexing, archival and retrieval, to workflow, approval and document versioning, DiVA has the controls you need to launch and sustain your document management process.

    - Do you pay for off-site storage?
    - Are you looking to reduce the costs of paper supplies, copier usage,
       labor for filing and document retrieval?
    - Do you need to have simultaneous access to the same documents?

    If you’ve answered ‘yes’ to any or all of these questions, then DiVA is the solution for
    more...

    - Diva Solutions Web Page
    - More Info/Brochure
    - Login for Demos
    - Document Management
    - Diva Solutions

    8 Gigabytes of Online Storage (Recurring Monthly Fee) Item Details Add to Cart
    $99.00
    Diva Solutions 8 Gigabytes of Online Storage (Recurring Monthly Fee)

    Overview:

    DiVA is a document management solution that is rich with the important features you need.  From scanning, indexing, archival and retrieval, to workflow, approval and document versioning, DiVA has the controls you need to launch and sustain your document management process.

    - Do you pay for off-site storage?
    - Are you looking to reduce the costs of paper supplies, copier usage,
       labor for filing and document retrieval?
    - Do you need to have simultaneous access to the same documents?

    If you’ve answered ‘yes’ to any or all of these questions, then DiVA is the solution for
    more...

    - Diva Solutions Web Page
    - More Info/Brochure
    - Login for Demos
    - Document Management
    - Diva Solutions

    16 Gigabytes of Online Storage (Recurring Monthly Fee) Item Details Add to Cart
    $125.00
    Diva Solutions 16 Gigabytes of Online Storage (Recurring Monthly Fee)

    Overview:

    DiVA is a document management solution that is rich with the important features you need.  From scanning, indexing, archival and retrieval, to workflow, approval and document versioning, DiVA has the controls you need to launch and sustain your document management process.

    - Do you pay for off-site storage?
    - Are you looking to reduce the costs of paper supplies, copier usage,
       labor for filing and document retrieval?
    - Do you need to have simultaneous access to the same documents?

    If you’ve answered ‘yes’ to any or all of these questions, then DiVA is the solution for
    more...

    - Diva Solutions Web Page
    - More Info/Brochure
    - Login for Demos
    - Document Management
    - Diva Solutions

    Simple Software Document Scanning Software

    SimpleIndex Barcode (Concurrent) Item Details Add to Cart
    $1850.00
    Simple Software SimpleIndex Barcode (Concurrent)

    character sets using Unicode

  • New SimpleInvoice Preconfigured Solution
  • For a full list of features, including those updated in v8 please click here.


    Add-ons:

    - Simple Software Web Page
    - More Info/Brochure
    - Login for Demos
    - Document Scanning
    - Simple Software

    CompuThink Document Management Software

    ContentVerse Professional Named License Item Details
    Login for Pricing
    CompuThink ContentVerse Professional Named License

    & Metadata for Records Mgmt

  • Controlled Access to information from anywhere, by anyone authorized
  • Disaster recovery and backup are facilitated
  • Rapid Return on Investment

    • Affordable Acquisition and Deployment Costs
    • Minimized Ongoing Cost of Ownership
    • Cascading Benefit Streams from added applications leveraging initial investments

    Customer Service Improvements

    • able to respond quickly and accurately by researching while customer is on the phone and to then interact further with the customer
    • able to electronically collect and track customer interactions for continuity
    • able to interact and exchange electronic copies of document
    more...

    - CompuThink Web Page
    - More Info/Brochure
    - Login for Demos
    - Document Management
    - CompuThink

    ContentVerse Enterprise Named License Item Details
    Login for Pricing
    CompuThink ContentVerse Enterprise Named License

    & Metadata for Records Mgmt

  • Controlled Access to information from anywhere, by anyone authorized
  • Disaster recovery and backup are facilitated
  • Rapid Return on Investment

    • Affordable Acquisition and Deployment Costs
    • Minimized Ongoing Cost of Ownership
    • Cascading Benefit Streams from added applications leveraging initial investments

    Customer Service Improvements

    • able to respond quickly and accurately by researching while customer is on the phone and to then interact further with the customer
    • able to electronically collect and track customer interactions for continuity
    • able to interact and exchange electronic copies of document
    more...

    - CompuThink Web Page
    - More Info/Brochure
    - Login for Demos
    - Document Management
    - CompuThink

    ContentVerse Administrator License Item Details Add to Cart
    $750.00
    CompuThink ContentVerse Administrator License

    & Metadata for Records Mgmt

  • Controlled Access to information from anywhere, by anyone authorized
  • Disaster recovery and backup are facilitated
  • Rapid Return on Investment

    • Affordable Acquisition and Deployment Costs
    • Minimized Ongoing Cost of Ownership
    • Cascading Benefit Streams from added applications leveraging initial investments

    Customer Service Improvements

    • able to respond quickly and accurately by researching while customer is on the phone and to then interact further with the customer
    • able to electronically collect and track customer interactions for continuity
    • able to interact and exchange electronic copies of document
    more...

    - CompuThink Web Page
    - More Info/Brochure
    - Login for Demos
    - Document Management
    - CompuThink

    ContentVerse Enterprise Concurrnt License Item Details
    Login for Pricing
    CompuThink ContentVerse Enterprise Concurrnt License

    & Metadata for Records Mgmt

  • Controlled Access to information from anywhere, by anyone authorized
  • Disaster recovery and backup are facilitated
  • Rapid Return on Investment

    • Affordable Acquisition and Deployment Costs
    • Minimized Ongoing Cost of Ownership
    • Cascading Benefit Streams from added applications leveraging initial investments

    Customer Service Improvements

    • able to respond quickly and accurately by researching while customer is on the phone and to then interact further with the customer
    • able to electronically collect and track customer interactions for continuity
    • able to interact and exchange electronic copies of document
    more...

    - CompuThink Web Page
    - More Info/Brochure
    - Login for Demos
    - Document Management
    - CompuThink

    CompuThink Add-On Modules

    ContentVerse ISIS Scanner Interface Add-on Item Details
    Login for Pricing
    CompuThink ContentVerse ISIS Scanner Interface Add-on

    & Metadata for Records Mgmt

  • Controlled Access to information from anywhere, by anyone authorized
  • Disaster recovery and backup are facilitated
  • Rapid Return on Investment

    • Affordable Acquisition and Deployment Costs
    • Minimized Ongoing Cost of Ownership
    • Cascading Benefit Streams from added applications leveraging initial investments

    Customer Service Improvements

    • able to respond quickly and accurately by researching while customer is on the phone and to then interact further with the customer
    • able to electronically collect and track customer interactions for continuity
    • able to interact and exchange electronic copies of document
    more...

    - CompuThink Web Page
    - More Info/Brochure
    - Login for Demos
    - Add-On Modules
    - CompuThink

     

    More info on Going Paperless.

    This page was designed to help you find Going Paperless quickly and easily. Click Here to find Going Paperless.

    On-Site Support Available for much of the Eastern US
    Online support available worldwide!

    We will perform on-site installation and training services at any location within a 3 hour drive of one of our offices without charging extra for airfare.  However, our extensive online support options make on-site visits unnecessary for many applications.

    From our headquarters in Knoxville, TN we are able to provide on-site service and support for East Tennessee (Knoxville, Oak Ridge, Maryville, Alcoa, Chattanooga, Nashville, Tri-Cities, Kingsport, TN), Western North Carolina (Asheville, Charlotte, Winston-Salem, Raleigh, Durham, NC), North Georgia (Atlanta, Athens, Augusta, GA), Western South Carolina (Greenville, Spartanburg, Columbia), North Alabama (Birmingham, Huntsville, AL), Eastern Kentucky (Louisville, Lexington, Georgetown, KY) Southern Ohio (Cincinnati, OH), and Southern Virginia (Bristol, Roanoke, Richmond, VA).

    From our branch office in Boston we are able to provide on-site service and support for Massachusetts (Boston, Worcester, Springfield, MA), Rhode Island (Providence, Newport, RI), Connecticut (Hartford, New Haven, Bridgeport, Danbury, CT), Southern New Hampshire (Nashua, Manchester, NH), Eastern New York (New York City (NYC), Yonkers, Long Island, Albany, NY), New Jersey (Newark, Trenton, NJ) and Eastern Pennsylvania (Philadelphia, Allentown, Scranton, Wilkes-Barre, PA).

    Click Here to find Going Paperless.

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